STB Medical Records requests - Revision history

Ttenbergen at 03:45, 19 December 2025

2025-12-19T03:45:13Z

← Older revision		Revision as of 22:45, 18 December 2025
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	* On the collector laptop, "MR" in the [[record field]] is used when charts are ready to be/or have been ordered from MR. MR* can be used to allow a second list to be generated while waiting for the first list. MR* is not consistently used.		* On the collector laptop, "MR" in the [[record field]] is used when charts are ready to be/or have been ordered from MR. MR* can be used to allow a second list to be generated while waiting for the first list. MR* is not consistently used.
	* Use the [["MR List by oldest discharge first" button]] within Access to generate your [[MR List]].		* Use the [["MR List by oldest discharge first" button]] within Access to generate your [[MR List]].
	* Email the MR request list to the following MR staff: Cindy Gautier, Nishu Sharma, Monique Drews and Joanna Talastas (until Aug 11/2024). Also cc superivsor Tianna Mohammed who will redirect as required.		* Email the MR request list to the following MR staff:
			** Cindy Gautier, Nishu Sharma, Monique Drews and Joanna Talastas (until Aug 11/2024). Also cc superivsor Tianna Mohammed who will redirect as required.
			{{Discuss \|
			* the list on [[STB Critical Care Collection Guide]] has become inconsistent with this one, let's consolidate it in one place. It contained the following: ... email your list to Reggie Albis & Joanna Talastas; cc supervisor Tianna Mohammed who will redirect the list as required
			}}
	* Requests must include collectors name and email/phone contact information, date required for review as well at the shelf number to place the charts on. Shelf #23 & 24 have been allocated for our use.		* Requests must include collectors name and email/phone contact information, date required for review as well at the shelf number to place the charts on. Shelf #23 & 24 have been allocated for our use.
	* If hand delivering the MR request list, attach a "request for Health Records" form. Forms can be found in the data collection office main cupboard. Deliver the MR list the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. There is no need to attach a "request for Health Records" form if emailing the MR list.		* If hand delivering the MR request list, attach a "request for Health Records" form. Forms can be found in the data collection office main cupboard. Deliver the MR list the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. There is no need to attach a "request for Health Records" form if emailing the MR list.

Ttenbergen: added some links

2024-08-12T13:18:20Z

added some links

← Older revision		Revision as of 08:18, 12 August 2024
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	== Requesting charts ==		== Requesting charts ==
	* Health Records policy requires that chart requests be submitted a minimum of 5 business days prior to date of review		* Health Records policy requires that chart requests be submitted a minimum of 5 business days prior to date of review
	* On the collector laptop, "MR" in the record field is used when charts are ready to be/or have been ordered from MR. MR* can be used to allow a second list to be generated while waiting for the first list. MR* is not consistently used.		* On the collector laptop, "MR" in the [[record field]] is used when charts are ready to be/or have been ordered from MR. MR* can be used to allow a second list to be generated while waiting for the first list. MR* is not consistently used.
	* Use the MR ~~generator~~ within Access to generate your MR ~~request list~~.		* Use the [["MR List by oldest discharge first" button]] within Access to generate your [[MR List]].
	* Email the MR request list to the following MR staff: Cindy Gautier, Nishu Sharma, Monique Drews and Joanna Talastas (until Aug 11/2024). Also cc superivsor Tianna Mohammed who will redirect as required.		* Email the MR request list to the following MR staff: Cindy Gautier, Nishu Sharma, Monique Drews and Joanna Talastas (until Aug 11/2024). Also cc superivsor Tianna Mohammed who will redirect as required.
	* Requests must include collectors name and email/phone contact information, date required for review as well at the shelf number to place the charts on. Shelf #23 & 24 have been allocated for our use.		* Requests must include collectors name and email/phone contact information, date required for review as well at the shelf number to place the charts on. Shelf #23 & 24 have been allocated for our use.

Vpenner at 14:31, 9 August 2024

2024-08-09T14:31:50Z

← Older revision		Revision as of 09:31, 9 August 2024
Line 2:		Line 2:

	== Requesting charts ==		== Requesting charts ==
	* Health Records policy requires that chart requests be submitted 5 business days prior to date of review		* Health Records policy requires that chart requests be submitted a minimum of 5 business days prior to date of review
	* Use the MR generator within Access to generate your MR request list.		* On the collector laptop, "MR" in the record field is used when charts are ready to be/or have been ordered from MR. MR* can be used to allow a second list to be generated while waiting for the first list. MR* is not consistently used.
	* Email the MR request list to ~~Reggie Albis &~~ Joanna Talastas; cc superivsor Tianna Mohammed who will redirect as required.		* Use the MR generator within Access to generate your MR request list.
			* Email the MR request list to the following MR staff: Cindy Gautier, Nishu Sharma, Monique Drews and Joanna Talastas (until Aug 11/2024). Also cc superivsor Tianna Mohammed who will redirect as required.
	* Requests must include collectors name and email/phone contact information, date required for review as well at the shelf number to place the charts on. Shelf #23 & 24 have been allocated for our use.		* Requests must include collectors name and email/phone contact information, date required for review as well at the shelf number to place the charts on. Shelf #23 & 24 have been allocated for our use.
	* If hand delivering the MR request list, attach a "request for Health Records" form. Forms can be found in the data collection office main cupboard. Deliver the MR list the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. There is no need to attach a "request for Health Records" form if emailing the MR list.		* If hand delivering the MR request list, attach a "request for Health Records" form. Forms can be found in the data collection office main cupboard. Deliver the MR list the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. There is no need to attach a "request for Health Records" form if emailing the MR list.


	== Chart locations ==		== Chart locations ==
	*Health Records is located in the ~~basment~~ at the extreme southern end of the complex (under the old ER)		*Health Records is located in the basement at the extreme southern end of the complex (under the old ER)
	*once the charts are pulled, the Health Records clerk puts them on a shelf #23 & #24 that are designated solely for our use		*once the charts are pulled, the Health Records clerk puts them on a shelf #23 & #24 that are designated solely for our use
	*new Collectors can just ask the front desk staff where the shelves are and they will be happy to show you.		*new Collectors can just ask the front desk staff where the shelves are and they will be happy to show you.

Vpenner at 14:39, 25 April 2024

2024-04-25T14:39:33Z

← Older revision		Revision as of 09:39, 25 April 2024
Line 2:		Line 2:

	== Requesting charts ==		== Requesting charts ==
	* Health Records policy requires that chart requests be submitted 3-5 days prior to date of review		* Health Records policy requires that chart requests be submitted 5 business days prior to date of review
	* generate ~~the output from [[CCMDB.mdb]] using the [[~~MR ~~List]]~~. ~~Attach~~ the MR list to ~~a [[Media:STB Medical Records Request~~.~~pdf \| STB Medical Records Request]] form; copies of this form are kept in the main cupboard in the Critical Care Data Office N4069~~ at ~~SBGH. Mark~~ the ~~"Request for Health Records" form with our Data Collection reserved~~ shelf number ~~#24-S9, #23-S8,~~ #23 & 24 S9. ~~There is no need to~~ attach ~~this form when emailing your list to~~ Health Records.		* Use the MR generator within Access to generate your MR request list.
	* submit the ~~[[Media:STB Medical Records Request~~.~~pdf]] form to~~ the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. ~~If unsure of where Shelf #23/24~~ is ~~located when ready~~ to ~~review charts, just ask the staff at the front desk and they will be happy to show you.~~		* Email the MR request list to Reggie Albis & Joanna Talastas; cc superivsor Tianna Mohammed who will redirect as required.
	* requests must include collectors name and email/phone contact information, date required for ~~review as well at~~ the ~~Shelf number to place the charts on. Shelf #23/24~~.		* Requests must include collectors name and email/phone contact information, date required for review as well at the shelf number to place the charts on. Shelf #23 & 24 have been allocated for our use.
	* email requests for charts should be sent to Reggie Albis & Cindy Gauthier and cced to the supervisor Tianna Mohammed who will redirect as required; no other request form is required if email is used		* If hand delivering the MR request list, attach a "request for Health Records" form. Forms can be found in the data collection office main cupboard. Deliver the MR list the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. There is no need to attach a "request for Health Records" form if emailing the MR list.


	== Chart locations ==		== Chart locations ==

SCortilet: /* Requesting charts */

2024-03-01T16:30:23Z

Requesting charts

← Older revision		Revision as of 11:30, 1 March 2024
Line 5:		Line 5:
	* generate the output from [[CCMDB.mdb]] using the [[MR List]]. Attach the MR list to a [[Media:STB Medical Records Request.pdf \| STB Medical Records Request]] form; copies of this form are kept in the main cupboard in the Critical Care Data Office N4069 at SBGH. Mark the "Request for Health Records" form with our Data Collection reserved shelf number #24-S9, #23-S8, #23 & 24 S9. There is no need to attach this form when emailing your list to Health Records.		* generate the output from [[CCMDB.mdb]] using the [[MR List]]. Attach the MR list to a [[Media:STB Medical Records Request.pdf \| STB Medical Records Request]] form; copies of this form are kept in the main cupboard in the Critical Care Data Office N4069 at SBGH. Mark the "Request for Health Records" form with our Data Collection reserved shelf number #24-S9, #23-S8, #23 & 24 S9. There is no need to attach this form when emailing your list to Health Records.
	* submit the [[Media:STB Medical Records Request.pdf]] form to the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. If unsure of where Shelf #23/24 is located when ready to review charts, just ask the staff at the front desk and they will be happy to show you.		* submit the [[Media:STB Medical Records Request.pdf]] form to the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. If unsure of where Shelf #23/24 is located when ready to review charts, just ask the staff at the front desk and they will be happy to show you.
	* if the collector is not going/unable to review charts at requested time, inform the front desk.
	* requests must include collectors name and email/phone contact information, date required for review as well at the Shelf number to place the charts on. Shelf #23/24.		* requests must include collectors name and email/phone contact information, date required for review as well at the Shelf number to place the charts on. Shelf #23/24.
	* email requests for charts should be sent to ~~Rebecca Bouvette~~ & ~~Joanna Talastas~~ and cced to the supervisor Tianna Mohammed who will redirect as required; no other request form is required if email is used		* email requests for charts should be sent to Reggie Albis & Cindy Gauthier and cced to the supervisor Tianna Mohammed who will redirect as required; no other request form is required if email is used

	== Chart locations ==		== Chart locations ==

SCortilet: /* Requesting charts */

2023-08-29T16:57:08Z

Requesting charts

← Older revision		Revision as of 11:57, 29 August 2023
Line 3:		Line 3:
	== Requesting charts ==		== Requesting charts ==
	* Health Records policy requires that chart requests be submitted 3-5 days prior to date of review		* Health Records policy requires that chart requests be submitted 3-5 days prior to date of review
	* generate the output from [[CCMDB.mdb]] using the [[MR List]]. Attach the MR list to a [[Media:STB Medical Records Request.pdf \| STB Medical Records Request]] form; copies of this form are kept in the main cupboard in the Critical Care Data Office N4069 at SBGH. Mark the "Request for Health Records" form with our Data Collection reserved shelf number #24-S9, #23-S8, #23 & 24 S9		* generate the output from [[CCMDB.mdb]] using the [[MR List]]. Attach the MR list to a [[Media:STB Medical Records Request.pdf \| STB Medical Records Request]] form; copies of this form are kept in the main cupboard in the Critical Care Data Office N4069 at SBGH. Mark the "Request for Health Records" form with our Data Collection reserved shelf number #24-S9, #23-S8, #23 & 24 S9. There is no need to attach this form when emailing your list to Health Records.
	* submit the [[Media:STB Medical Records Request.pdf]] form to the front desk of Health Records . If unsure of where Shelf #24 is located when ready to review charts, just ask the staff at the front desk and they will be happy to show you.		* submit the [[Media:STB Medical Records Request.pdf]] form to the front desk of Health Records, or to the clerks in the last area before the chart storage area at the back of the department. If unsure of where Shelf #23/24 is located when ready to review charts, just ask the staff at the front desk and they will be happy to show you.
	* if the collector is not going/unable to review charts at requested time, inform the front desk.		* if the collector is not going/unable to review charts at requested time, inform the front desk.
	* requests must include collectors name and email/phone contact information, date required for review as well at the Shelf number to place the charts on. Shelf #24.		* requests must include collectors name and email/phone contact information, date required for review as well at the Shelf number to place the charts on. Shelf #23/24.
	* email requests for charts should be sent to Rebecca Bouvette & Joanna Talastas and cced to the supervisor Tianna Mohammed who will redirect as required; no other request form is required if email is used		* email requests for charts should be sent to Rebecca Bouvette & Joanna Talastas and cced to the supervisor Tianna Mohammed who will redirect as required; no other request form is required if email is used
	~~{{Discuss \|~~
	* on [[STB MICU Collection Guide]] it said "o this list must be submitted by email at least 3-5 days prior to seeing the chart" - this makes me think the process has changed to go by email now. Could you please update above? [[User:Ttenbergen\|Ttenbergen]] 11:51, 2023 July 12 (CDT)

	}}

	== Chart locations ==		== Chart locations ==

Ttenbergen at 16:53, 12 July 2023

2023-07-12T16:53:24Z

← Older revision		Revision as of 11:53, 12 July 2023
Line 7:		Line 7:
	* if the collector is not going/unable to review charts at requested time, inform the front desk.		* if the collector is not going/unable to review charts at requested time, inform the front desk.
	* requests must include collectors name and email/phone contact information, date required for review as well at the Shelf number to place the charts on. Shelf #24.		* requests must include collectors name and email/phone contact information, date required for review as well at the Shelf number to place the charts on. Shelf #24.
			* email requests for charts should be sent to Rebecca Bouvette & Joanna Talastas and cced to the supervisor Tianna Mohammed who will redirect as required; no other request form is required if email is used
	{{Discuss \|		{{Discuss \|
	* on [[STB MICU Collection Guide]] it said "o this list must be submitted by email at least 3-5 days prior to seeing the chart" - this makes me think the process has changed to go by email now. Could you please update above? [[User:Ttenbergen\|Ttenbergen]] 11:51, 2023 July 12 (CDT)		* on [[STB MICU Collection Guide]] it said "o this list must be submitted by email at least 3-5 days prior to seeing the chart" - this makes me think the process has changed to go by email now. Could you please update above? [[User:Ttenbergen\|Ttenbergen]] 11:51, 2023 July 12 (CDT)
Line 17:		Line 17:
	*once the charts are pulled, the Health Records clerk puts them on a shelf #23 & #24 that are designated solely for our use		*once the charts are pulled, the Health Records clerk puts them on a shelf #23 & #24 that are designated solely for our use
	*new Collectors can just ask the front desk staff where the shelves are and they will be happy to show you.		*new Collectors can just ask the front desk staff where the shelves are and they will be happy to show you.
	*email requests for charts should be sent to Rebecca Bouvette & Joanna Talastas and cced to the supervisor Tianna Mohammed who will redirect as required; no other request form is required if email is used

	== Legacy info ==		== Legacy info ==

Ttenbergen: /* Requesting charts */

2023-07-12T16:51:57Z

Requesting charts

← Older revision		Revision as of 11:51, 12 July 2023
Line 7:		Line 7:
	* if the collector is not going/unable to review charts at requested time, inform the front desk.		* if the collector is not going/unable to review charts at requested time, inform the front desk.
	* requests must include collectors name and email/phone contact information, date required for review as well at the Shelf number to place the charts on. Shelf #24.		* requests must include collectors name and email/phone contact information, date required for review as well at the Shelf number to place the charts on. Shelf #24.

			{{Discuss \|
			* on [[STB MICU Collection Guide]] it said "o this list must be submitted by email at least 3-5 days prior to seeing the chart" - this makes me think the process has changed to go by email now. Could you please update above? [[User:Ttenbergen\|Ttenbergen]] 11:51, 2023 July 12 (CDT)

			}}

	== Chart locations ==		== Chart locations ==

SCortilet at 19:10, 11 July 2023

2023-07-11T19:10:50Z

← Older revision		Revision as of 14:10, 11 July 2023
Line 9:		Line 9:

	== Chart locations ==		== Chart locations ==
			*Health Records is located in the basment at the extreme southern end of the complex (under the old ER)
	*once the charts are pulled, the Health Records clerk puts them on a shelf #23 & #24 that are designated solely for our use		*once the charts are pulled, the Health Records clerk puts them on a shelf #23 & #24 that are designated solely for our use
	*new Collectors can just ask the front desk staff where the shelves are and they will be happy to show you.		*new Collectors can just ask the front desk staff where the shelves are and they will be happy to show you.

SCortilet: /* Requesting charts */

2023-07-11T19:09:46Z

Requesting charts

← Older revision		Revision as of 14:09, 11 July 2023
Line 3:		Line 3:
	== Requesting charts ==		== Requesting charts ==
	* Health Records policy requires that chart requests be submitted 3-5 days prior to date of review		* Health Records policy requires that chart requests be submitted 3-5 days prior to date of review
	* generate the output from [[CCMDB.mdb]] using the [[MR List]]. Attach the MR list to a [[Media:STB Medical Records Request.pdf \| STB Medical Records Request]] form; copies of this form are kept in the main cupboard in the Critical Care Data Office N4069 at SBGH. Mark the "Request for Health Records" form with our Data Collection reserved shelf number #24.		* generate the output from [[CCMDB.mdb]] using the [[MR List]]. Attach the MR list to a [[Media:STB Medical Records Request.pdf \| STB Medical Records Request]] form; copies of this form are kept in the main cupboard in the Critical Care Data Office N4069 at SBGH. Mark the "Request for Health Records" form with our Data Collection reserved shelf number #24-S9, #23-S8, #23 & 24 S9
	* submit the [[Media:STB Medical Records Request.pdf]] form to the front desk of Health Records . If unsure of where Shelf #24 is located when ready to review charts, just ask the staff at the front desk and they will be happy to show you.		* submit the [[Media:STB Medical Records Request.pdf]] form to the front desk of Health Records . If unsure of where Shelf #24 is located when ready to review charts, just ask the staff at the front desk and they will be happy to show you.
	* if the collector is not going/unable to review charts at requested time, inform the front desk.		* if the collector is not going/unable to review charts at requested time, inform the front desk.