HSC Medicine Collection Guide

• HSC collector, please document collection data guidelines for related to HSC med wards here. If there are any collection details that are specific to your ward, they should be documented here also.

This will serve as a reference for any collector who is assigned or choices to pick up extra hours during sick or vacation at this site.

If you want to see current guideline for sites go to: Medicine Curriculum or ICU Curriculum and look at top of this article to find link to hosp/unit specific guideline in progress.--Thanks everyone.TOstryzniuk 20:18, 21 October 2010 (CDT)

wards

Medicine Database for CCMDB is collected on Seven Medical wards at HSC:

1. A4
2. B3
3. D4
4. D5
5. H4
6. H4H -High observation Unit on one side of ward H7
7. H7-non-Teaching(see below)

We collect data on all patients admitted to these wards including teaching,non-teaching and off service.For example neuro medicine patients are included.

Exception for H733:

H733 is a non teaching unit that is intermittently open for high bed occupancy periods.If patients belong to A,B,D or H the data collector responsible for the service will collect.If the patients are under other services(ie.neuro,oncology,rehab,etc) we do not collect data on them unless they get transferred to A,D,B or H medicine ward were data is being collected. ((Discussion}}

• what is H733, is that one room or is this the non high obs side of H7?
• How many beds there? thanks for planting here...--TOstryzniuk 17:48, 28 October 2010 (CDT)

Paper Worksheets used

• optional preference of the data collector to have paper records
• notes can be left by double clicking on the note section

HSC_H4H serial number share plan

Start Date

• June 1.10

Purpose: workload distribution

• B3/D5 (Pat) - 3 charts/month on H4H
• D4 (Fran) - 6 charts/month on H4H
• A4 (Con) - 6 charts/month on H4H
• H4 (Gail)- 15 chart/month on H4H
• H4H is divided up amongst the data collectors.

For every 100 numbers:

• 1-10 belongs to the B3/D5 Data Collector-takes 3 patients a month
• 11-30 belongs to the D4 Data Collector-takes 6 patients a month
• 31-50 belongs to the A4 Data Collector-takes 6 patients a month
• 51-100 belongs to the H4 Data Collector-takes the balance of the monthly admissions

an effort is made to assign collectors patients that belong to the service they usually collect on.

Daily ward Admit/transfer/discharge ward Binder

• The standard Admission / Transfer / Discharge ward Log Binder that is used and found at the main desk.Some wards write in the details other use a paper label stamped with the addressograph
• The ward also has a scribbler that usually has the names of patients admitted,discharged,transferred and moved.
• The data collector reviews the Admission Binder on each ward, assigns a serial number and enters the minimal data base for all new admissions.
• The admission and discharge "times" are entered as per the Admission binder. Times are corrected once the chart is reviewed.

Medical Records

• requests are written then may be faxed to Lorna at 75002,it could take a few days to receive.
• charts requested before 1400 hrs will be pulled by MR staff overnight and be available next day is the general rule of thumb.