Data collection log form: Difference between revisions

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**The use of the paper log only takes seconds for me to do & I find it invaluable, for eg: I have erased my serial #

and I would not know the number to replace if i didn't have it written down somewhere--[[User:PStein|PStein]] 08:04, 2012 October 2 (CDT)

**I do not like the revised log page. I get no value from the change and find it hard to read.--[[User:Jpeterson|Jpeterson]] 08:15, 2012 October 2 (CDT)

***I do not like the revised log page on the laptop. I get no value from the change and find it hard to read.--[[User:Jpeterson|Jpeterson]] 08:15, 2012 October 2 (CDT)

**I prefer the old patient list page. I find the new version too busy and I do not need to see the PHIN or DOB in this screen.--[[User:Lpruden2|Lpruden2]] 10:57, 2012 October 9 (CDT)

**** I prefer the old patient list page. I find the new version too busy and I do not need to see the PHIN or DOB in this screen.--[[User:Lpruden2|Lpruden2]] 10:57, 2012 October 9 (CDT)

***I agree with Pat and Con...please go back to previous design for front page!--[[User:Llemoine|Llemoine]] 07:55, 2012 October 10 (CDT)

***** I agree with Pat and Con...please go back to previous design for front page!--[[User:Llemoine|Llemoine]] 07:55, 2012 October 10 (CDT)

===STB===

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** sent out email to let all collectors know to move room number info into Notes; waiting to hear back -- [[User:Ttenbergen|Ttenbergen]] 12:28, 2012 September 20 (CDT)

* Here at the Vic we ~~dont~~ have Medicine Patient log sheets on the wards they use their own admit discharge book so it is worthwhile to have a Data collection Log sheet Plus Pagasa always request that we photocopy and send this to her periodically.

* Here at the Vic we don't have Medicine Patient log sheets on the wards they use their own admit discharge book so it is worthwhile to have a Data collection Log sheet Plus Pagasa always request that we photocopy and send this to her periodically.

** I don't think sending in the log is still required. Pagasa/Trish, can you confirm? -- [[User:Ttenbergen|Ttenbergen]] 12:28, 2012 September 20 (CDT) {{discussion}}

***Pagasa and Trish were looking at discussion about whether or not Pagasa needs to '''data collection registry/patient log''' that the girls use as worksheets to organize themselves. Pagasa does not need the registry log if the collector will use the transfer tracker. We had not asked the collectors to stop faxing or mailing in their data collection registry logs to the main office when they have completed all their discharged patients for the previous month instead of piling them up in their office. We had kept them here and used the opportunity of having these worksheets to look up patients when the checking of linked data was showing wrong discharge or admit to and if dates overlap. Some collectors put alot of work keeping these worksheets up with exactly same information in latop data, other staff do not therefore, we can't rely on the registry log sheet worksheet for information. This was only intended to be a worksheet to help collector organize themselves, We don't enforced that this sheet be pristinely maintained for that reason. We really don't need them if collectors use the transfer tracker to check when patient move to other sites or units. Pagasa can use transfer tracker to check however, because we only keep 7 weeks, then this may not be helpful to her. For quarterly reports, linking admissions occurs in the forth month after to previous quarter of year. [[User:PTorres|PTorres]] 12:05, 2012 October 1 (CDT)

*** Pagasa and Trish were looking at discussion about whether or not Pagasa needs to '''data collection registry/patient log''' that the girls use as worksheets to organize themselves. Pagasa does not need the registry log if the collector will use the transfer tracker. We had not asked the collectors to stop faxing or mailing in their data collection registry logs to the main office when they have completed all their discharged patients for the previous month instead of piling them up in their office. We had kept them here and used the opportunity of having these worksheets to look up patients when the checking of linked data was showing wrong discharge or admit to and if dates overlap. Some collectors put alot of work keeping these worksheets up with exactly same information in latop data, other staff do not therefore, we can't rely on the registry log sheet worksheet for information. This was only intended to be a worksheet to help collector organize themselves, We don't enforced that this sheet be pristinely maintained for that reason. We really don't need them if collectors use the transfer tracker to check when patient move to other sites or units. Pagasa can use transfer tracker to check however, because we only keep 7 weeks, then this may not be helpful to her. For quarterly reports, linking admissions occurs in the forth month after to previous quarter of year. [[User:PTorres|PTorres]] 12:05, 2012 October 1 (CDT)

* Since I have three wards on my lap top, I use the 'rec' column (on the patient list page) to sort my patient list by the ward they are on. Therefore I need the 'rec' space. I do not use the room space often except when a patient is moved to another ward. Then I can quickly track a chart I'm looking for. (Judy)

** We are keeping the rec column-- [[User:Ttenbergen|Ttenbergen]] 10:41, 2012 September 21 (CDT)

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* I use the "Rec" to keep track of the location of the patients/their record. In the "R" space I enter the date I last reviewed (ie 09/20),or if the file is not started (New),.. or if Complete but need cxr and pathogens or more information (ie Cxp/ch). The patient list screen is my work sheet--I sort so all ward pts., all MR pts and all ICU are grouped together.

*I like the Data Collection Log as a quick reference. The ICU patient log book is not always filled in; and, I do not go back and enter the correct times of transfer or discharge nor the correct 'discharge to' location. Our log is the only complete and correct list of pt. admit/transfer/discharge information that is easily available at each site; should we need to clarify times, locations, etc.. The other option to get this information would entail pulling the charts, checking with Medical Records, the Main Office etc. I find it takes minimal time to enter and complete the Data Collection Log at this community site.11:53, 2012 September 24 (CDT)

**I agree with Laura"s comment re the DOB and the PHIN. I do like the chart number being visible and readily available for retrieving lab values on Keas at HSC.[[User:Mlaporte|Mlaporte]] 10:59, 2012 October 1 (CDT)

***I vote to go back to the old version--[[User:Mlaporte|Mlaporte]] 11:12, 2012 October 10 (CDT)

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==Tina?==

''see also [[Feedback Request - Patient List]]

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*Tina, see [[Ward admission log forms]] which is also referred to as "ward log book". -[[User:TOstryzniuk|Trish Ostryzniuk]] 17:42, 2012 October 18 (CDT)

~~{{discussion}}~~

* from [[Feedback Request - Patient List]] it sounds like this sheet "lives" on the ward at H4H; is that true for all wards?

**Tina, see [[Ward admission log forms]] for form the "lives" on the ward. --[[User:TOstryzniuk|Trish Ostryzniuk]] 17:42, 2012 October 18 (CDT)

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===Plans===

*The PDA collection log was a useful form when we started data collection manually. Recording the information on this form is actually duplicating what is being entered into the PDA or laptop. We will be reviewing some alternate ideas that may lend themselves to the elimination of this form. Transcribing information onto paper then inputting into PDA or laptop adds to the workload of collection. No changes at the moment but will keep you posted.--[[User:TOstryzniuk|TOstryzniuk]] 19:03, 17 May 2010 (CDT)

*The PDA collection log (data collection log) was a useful form when we started data collection manually. Recording the information on this form is actually duplicating what is being entered into the PDA or laptop. We will be reviewing some alternate ideas that may lend themselves to the elimination of this form. Transcribing information onto paper then inputting into PDA or laptop adds to the workload of collection. No changes at the moment but will keep you posted.--[[User:TOstryzniuk|TOstryzniuk]] 19:03, 17 May 2010 (CDT)

** Time to think about this again? [[User:Ttenbergen|Ttenbergen]] 10:10, 2012 September 6 (CDT) {{discussion}}

[[Category: Forms]]

@@ Line 41: / Line 41: @@
 **The use of the paper log only takes seconds for me to do & I find it invaluable, for eg: I have erased my serial #
 and I would not know the number to replace if i didn't have it written down somewhere--[[User:PStein|PStein]] 08:04, 2012 October 2 (CDT)
-**I do not like the revised log page.  I get no value from the change and find it hard to read.--[[User:Jpeterson|Jpeterson]] 08:15, 2012 October 2 (CDT)
+***I do not like the revised log page on the laptop.  I get no value from the change and find it hard to read.--[[User:Jpeterson|Jpeterson]] 08:15, 2012 October 2 (CDT)
-**I prefer the old patient list page. I find the new version too busy and I do not need to see the PHIN or DOB in this screen.--[[User:Lpruden2|Lpruden2]] 10:57, 2012 October 9 (CDT)
+**** I prefer the old patient list page. I find the new version too busy and I do not need to see the PHIN or DOB in this screen.--[[User:Lpruden2|Lpruden2]] 10:57, 2012 October 9 (CDT)
-***I agree with Pat and Con...please go back to previous design for front page!--[[User:Llemoine|Llemoine]] 07:55, 2012 October 10 (CDT)
+***** I agree with Pat and Con...please go back to previous design for front page!--[[User:Llemoine|Llemoine]] 07:55, 2012 October 10 (CDT)
 ===STB===
@@ Line 53: / Line 53: @@
 ** sent out email to let all collectors know to move room number info into Notes; waiting to hear back -- [[User:Ttenbergen|Ttenbergen]] 12:28, 2012 September 20 (CDT)
-* Here at the Vic we dont have Medicine Patient log sheets on the wards they use their own admit discharge book  so it is worthwhile to have a Data collection Log sheet Plus Pagasa always request that we photocopy and send this to her periodically.
+* Here at the Vic we don't have Medicine Patient log sheets on the wards they use their own admit discharge book  so it is worthwhile to have a Data collection Log sheet Plus Pagasa always request that we photocopy and send this to her periodically.
 ** I don't think sending in the log is still required. Pagasa/Trish, can you confirm? -- [[User:Ttenbergen|Ttenbergen]] 12:28, 2012 September 20 (CDT) {{discussion}}
-***Pagasa and Trish were looking at discussion about whether or not Pagasa needs to '''data collection registry/patient log''' that the girls use as worksheets to organize themselves.  Pagasa does not need the registry log if the collector will use the transfer tracker. We had not asked the collectors to stop faxing or mailing in their data collection registry logs to the main office when they have completed all their discharged patients for the previous month instead of piling them up in their office. We had kept them here and used the opportunity of having these worksheets to look up patients when the checking of linked data was showing wrong discharge or admit to and if dates overlap. Some collectors put alot of work keeping these worksheets up with exactly same information in latop data, other staff do not therefore, we can't rely on the registry log sheet worksheet for information.  This was only intended to be a worksheet to help collector organize themselves,  We don't enforced that this sheet be pristinely maintained for that reason.   We really don't need them if collectors use the transfer tracker to check when patient move to other sites or units.  Pagasa can use transfer tracker to check however, because we only keep 7 weeks, then this may not be helpful to her.  For quarterly reports, linking admissions occurs in the forth month after to previous quarter of year.  [[User:PTorres|PTorres]] 12:05, 2012 October 1 (CDT)
+*** Pagasa and Trish were looking at discussion about whether or not Pagasa needs to '''data collection registry/patient log''' that the girls use as worksheets to organize themselves.  Pagasa does not need the registry log if the collector will use the transfer tracker. We had not asked the collectors to stop faxing or mailing in their data collection registry logs to the main office when they have completed all their discharged patients for the previous month instead of piling them up in their office. We had kept them here and used the opportunity of having these worksheets to look up patients when the checking of linked data was showing wrong discharge or admit to and if dates overlap. Some collectors put alot of work keeping these worksheets up with exactly same information in latop data, other staff do not therefore, we can't rely on the registry log sheet worksheet for information.  This was only intended to be a worksheet to help collector organize themselves,  We don't enforced that this sheet be pristinely maintained for that reason.   We really don't need them if collectors use the transfer tracker to check when patient move to other sites or units.  Pagasa can use transfer tracker to check however, because we only keep 7 weeks, then this may not be helpful to her.  For quarterly reports, linking admissions occurs in the forth month after to previous quarter of year.  [[User:PTorres|PTorres]] 12:05, 2012 October 1 (CDT)
-*  Since I have three wards on my lap top, I use the 'rec' column (on the patient list page) to sort my patient list by the ward they are on.  Therefore I need the 'rec' space. I do not use the room space often except when a patient is moved to another ward. Then I can quickly track a chart I'm looking for. (Judy)
+* Since I have three wards on my lap top, I use the 'rec' column (on the patient list page) to sort my patient list by the ward they are on.  Therefore I need the 'rec' space. I do not use the room space often except when a patient is moved to another ward. Then I can quickly track a chart I'm looking for. (Judy)
 ** We are keeping the rec column-- [[User:Ttenbergen|Ttenbergen]] 10:41, 2012 September 21 (CDT)
@@ Line 66: / Line 66: @@
 * I use the "Rec" to keep track of the location of the patients/their record.  In the "R" space I enter the date I last reviewed (ie 09/20),or if the file is not started (New),.. or if Complete but need cxr and pathogens or more information (ie Cxp/ch).  The patient list screen is my work sheet--I sort so all ward pts., all MR pts and all ICU are grouped together.
 *I like the Data Collection Log as a quick reference.  The ICU patient log book is not always filled in; and, I do not go back and enter the correct times of transfer or discharge nor the correct 'discharge to' location.  Our log is the only complete and correct list of pt. admit/transfer/discharge information that is easily available at each site; should we need to clarify times, locations, etc..  The  other option to get this information would entail pulling the charts, checking with Medical Records, the Main Office etc.  I find it takes minimal time to enter and complete the Data Collection Log at this community site.11:53, 2012 September 24 (CDT)
 **I agree with Laura"s comment re the DOB and the PHIN. I do like the chart number being visible and readily available for retrieving lab values on Keas at HSC.[[User:Mlaporte|Mlaporte]] 10:59, 2012 October 1 (CDT)
 ***I vote to go back to the old version--[[User:Mlaporte|Mlaporte]] 11:12, 2012 October 10 (CDT)
@@ Line 83: / Line 81: @@
+==Tina?==
+{{discussion}}
 ''see also [[Feedback Request - Patient List]]
@@ Line 89: / Line 88: @@
 *Tina, see [[Ward admission log forms]] which is also referred to as "ward log book". -[[User:TOstryzniuk|Trish Ostryzniuk]] 17:42, 2012 October 18 (CDT)
-{{discussion}}
 * from [[Feedback Request - Patient List]] it sounds like this sheet "lives" on the ward at H4H; is that true for all wards?
 **Tina, see [[Ward admission log forms]] for form the "lives" on the ward. --[[User:TOstryzniuk|Trish Ostryzniuk]] 17:42, 2012 October 18 (CDT)
@@ Line 104: / Line 102: @@
 ===Plans===
-*The PDA collection log was a useful form when we started data collection manually.  Recording the information on this form is actually duplicating what is being entered into the PDA or laptop.  We will be reviewing some alternate ideas that may lend themselves to the elimination of this form. Transcribing information onto paper then inputting into PDA or laptop adds to the workload of collection.  No changes at the moment but will keep you posted.--[[User:TOstryzniuk|TOstryzniuk]] 19:03, 17 May 2010 (CDT)
+*The PDA collection log (data collection log) was a useful form when we started data collection manually.  Recording the information on this form is actually duplicating what is being entered into the PDA or laptop.  We will be reviewing some alternate ideas that may lend themselves to the elimination of this form. Transcribing information onto paper then inputting into PDA or laptop adds to the workload of collection.  No changes at the moment but will keep you posted.--[[User:TOstryzniuk|TOstryzniuk]] 19:03, 17 May 2010 (CDT)
 ** Time to think about this again? [[User:Ttenbergen|Ttenbergen]] 10:10, 2012 September 6 (CDT) {{discussion}}
 [[Category: Forms]]