Visit Admit DtTm field

This field is currently being implemented, please check the instructions and put a discussion for anything that isn't clear. 

The Visit Admit DtTm field contains the first entry in the visit location history in EPR for current visit at your hospital site.

Purpose

The field is used as an identifier of the start of a hospital encounter at your site. The info is used to:

• link together ICU and Ward admissions during the same hospital visit
• uniquely identify patient visits to Manitoba Health when we exchange data with them

Collection Instruction

(in progress. Any collector can continue to rewrite to help make clearer - Thank you!)

For each patient,

• In EPR find Patient
• Under Patient Info tab
• in the Summary Views on the left, click on Visit History
• find the earliest entry of an Inpatient Type for your current hospital admission
• enter the Admit/Reg date/time from the first column as your Visit Admit DtTm field in ccmdb.mdb
  • for this field, you must use the date/time in the EPR, and not from patient chart notes.

Important NOTE: All collector must look exactly in the same place in the EPR to get this information as indicated in the instructions above. We do not know how the EPR generates the fields internally. They might be the same 95% of the time however, we don't know.

Background

Right now you guys collect detailed to/from info in Var1/2. The details are primarily used for linking. Collecting the Hospital Admit DtTm will make that information irrelevant for wards where we don't collect, so we will be able to code "from" for wards where we don't collect just as "HSC Ward"(eg).

Data Use

This data is used to understand Length of Stay and for linking.

Template:CCMDB Data Integrity Checks

• must be <= Arrive DtTm field

Legacy

This field is part of the 2016 Time and Place changes.

It is being added to simplify the old linking - if we have the hospital admit date and time, we are done linking, none of the previous complex process will be needed any longer.