John or Jane Doe patient: Difference between revisions

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If a patient's identity is unknown on admission they are registered as Jane or John Doe. They are given a new chart with a new [[chart number]]. During a patients stay or after discharge from hospital, Health records may find a match to previous chart and merge the new and old chart. Medical records will assign a name; typically this is Unknown, Unknown. They will also assign a new birthdate and MRN. See [[Stolen identities]] for identity theft charts

If a patient's identity is unknown on admission they are registered as Jane or John Doe.

They are given a new chart with a new [[chart number]]. During a patients stay or after discharge from hospital, Health records may find a match to previous chart and merge the new and old chart. Medical records will assign a name; typically this is Unknown, Unknown. They will also assign a new birthdate and MRN. See [[Stolen identities]] for identity theft charts

{{~~Discuss~~ |

{{DL |

{{DJ |

* Entries for these would affect [[Overstay2 Overview]] and initial entry practice isn't currently clear in [[Minimal Data Set]]; is there anything we need to review with that in mind? [[User:Ttenbergen|Ttenbergen]] 13:47, 20 June 2025 (CDT)

* Julie had added some chart info for JD patients to the Postal code page, but its about chart so belongs here or in the chart page. So: do we want to consolidate the JD info here and link to field pages, or in field pages and link to this and use this just as an index? Or do we want templates for each so we can list the whole bit consistently on both? [[User:Ttenbergen|Ttenbergen]] 09:47, 11 August 2025 (CDT)

}}

== Collection instructions ==

* ~~Use~~ the ~~[[Chart]] number that~~ Admitting gave ~~John Doe for his entire stay unless you notice the update of chart number if MR finds it before discharge.~~

* To start, use the information Admitting gave the patient.

* Data Collectors also enter in the [[Alias ID collection]] in the tmp project the ~~alternate MRN, Name or other identifier, eg PHIN~~.

* If additional info such as [[Postal Code]] become available, enter them; else follow the relevant fields "Not applicable" instructions.

* If the real identity becomes available in EPR, update your record to the real info([[name]], [[DOB]], [[Chart number]] and [[PHIN]]) (or let Pagasa know if the record was already sent)

* If the real info does not become available, use whatever "fake" info is used in EPR

=== [[Chart]] ===

* Use the number that Admitting gave John Doe for his entire stay unless you notice the update of chart number if MR finds it before discharge.

** At HSC the chart number for Doe starts with: 300 or 301 then 5 digits. Total 8 digits. At STB and GRA, the chart number for Doe is difficult to tell.

** Data Collectors also enter in the [[Alias ID collection]] in the tmp project the alternate MRN, Name or other identifier, eg PHIN.

=== [[Date of Birth]] for Doe ===

@@ Line 1: / Line 1: @@
-If a patient's identity is unknown on admission they are registered as Jane or John Doe. They are given a new chart with a new [[chart number]]. During a patients stay or after discharge from hospital, Health records may find a match to previous chart and merge the new and old chart. Medical records will assign a name; typically this is Unknown, Unknown. They will also assign a new birthdate and MRN. See [[Stolen identities]] for identity theft charts
+If a patient's identity is unknown on admission they are registered as Jane or John Doe.
+They are given a new chart with a new [[chart number]]. During a patients stay or after discharge from hospital, Health records may find a match to previous chart and merge the new and old chart. Medical records will assign a name; typically this is Unknown, Unknown. They will also assign a new birthdate and MRN. See [[Stolen identities]] for identity theft charts
-{{Discuss |
+{{DL |
+{{DJ |
 * Entries for these would affect [[Overstay2 Overview]] and initial entry practice isn't currently clear in [[Minimal Data Set]]; is there anything we need to review with that in mind? [[User:Ttenbergen|Ttenbergen]] 13:47, 20 June 2025 (CDT)
+* Julie had added some chart info for JD patients to the Postal code page, but its about chart so belongs here or in the chart page. So: do we want to consolidate the JD info here and link to field pages, or in field pages and link to this and use this just as an index? Or do we want templates for each so we can list the whole bit consistently on both? [[User:Ttenbergen|Ttenbergen]] 09:47, 11 August 2025 (CDT)
+}}
 }}
 == Collection instructions ==
-* Use the [[Chart]] number that Admitting gave John Doe for his entire stay unless you notice the update of chart number if MR finds it before discharge.
+* To start, use the information Admitting gave the patient.
-* Data Collectors also enter in the [[Alias ID collection]] in the tmp project the alternate MRN, Name or other identifier, eg PHIN.
 * If additional info such as [[Postal Code]] become available, enter them; else follow the relevant fields "Not applicable" instructions.
 * If the real identity becomes available in EPR, update your record to the real info([[name]], [[DOB]], [[Chart number]] and [[PHIN]]) (or let Pagasa know if the record was already sent)
 * If the real info does not become available, use whatever "fake" info is used in EPR
+=== [[Chart]] ===
+* Use the number that Admitting gave John Doe for his entire stay unless you notice the update of chart number if MR finds it before discharge.
+** At HSC the chart number for Doe starts with: 300 or 301 then 5 digits. Total 8 digits. At STB and GRA, the chart number for Doe is difficult to tell.
+** Data Collectors also enter in the [[Alias ID collection]] in the tmp project the alternate MRN, Name or other identifier, eg PHIN.
 === [[Date of Birth]] for Doe ===