Site and Location table

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This table shows Hospitals/Sites and locations where we collect data and their codes for entry into the Location field. In some circumstances you will need to use the hospital and location on their own, and in some they will be combined. If they are combined, they should be written as <hospital>_<location> (eg HSC_A4).

items in blue are links to details recorded below

Hospital/Site ICU ward location Medicine ward location Data Collection Start Date
HSC MICU, SICU, CCU, IICU
  • MICU-July 1, 1988
  • SICU-July 1, 1988
  • IICU-May 13, 1997
  • CCU-May 1, 1999
  • A4-October 1, 2003
  • H4-April 1, 2004
  • D4-March 1, 2004
  • D5-March 1, 2004
  • B3-February 1, 2005
  • H4H-May 1, 2005
  • H733-2010
    • This is not a unit in our location dropdown; is this page not just for those? I didn't think we tracked the move wards in here... Ttenbergen 15:31, 3 November 2010 (CDT) Template:Discussion
STB
  • CCU
  • B4-NTU (B4 changed to 5B- NTU. Change date: Nov 17.09. (non acute geri rehab)
  • B5- CTU change date: Oct 14.09 (stop at serial 6310 move to E6), (stop at serial 4597-Deb's PDA every 86-100)
  • E6- CTU change date: Oct 14.09 (start at serial 6311)(start at serial 4598 -Deb's every 86-100))
  • E5- CTU
    • Med overflow tracking to the following units: (A5, A6 & E6)
  • MICU-May 24,1999
  • SICU-May 24, 1999
    • Combined Unit: January 15, 2007
  • CCU-May 24, 1999
  • CICU-January 15, 2007
  • B5 (E6)-August 1, 2004
    • Moved to E6-October 14.09
  • B4-November 1, 2004
    • Moved to 5B-November 17, 2009
  • E6-December 1, 2004
VIC MICU
  • N3F&S4F-Family Medicine-July 1, 2005 to June 30, 2006
  • N5-August 1, 2005
  • S5-September 1, 2005
  • N4-September 1, 2005
  • S3-October 1, 2005
  • S4-October 1, 2005 (check trish)
    • Opened as a CTU August 1, 2009
GRA MICU
  • N3-January 1, 2005
  • N5-January 1, 2005
  • W3/E3 also know a S3-January 1, 2005
  • EMIP-November,1010
CON MICU 0 May 1, 1999
OAK MICU 0 June 1, 1999


Details for Grace W3 / E3 / S3

The data for Grace W3 actually includes the east(E) and west(W) wings of the third floor. Apparently at some point, the Grace refers to W3 & E3 as ward S3. Since we had been collecting data for a year or two before this came up, we decided not to change our location label.

Details for STB ICU

STB_MICU & SICU

  • the units were combined into "one unit" called STB_MICU
Date of change

January 15, 2007

STB_CICU

  • Cardiac Surgery Intensive Care Unit STB_CICU was established
Date of change

January 15, 2007

STB_CCU service patients in STB_MICU unit - Collection Process CHANGE for LOCATION and Registry Patient Type

  1. Cardiology Service Patients that are physically located in the STB MICU but are looked after by the Cardiology Service physician will collected and entered into the database with a Site_location as: STB_MICU.
  2. Cardiology Service Patients that are "physically located" in the STB_CICU but are looked after the Cardiology Service physician will collected and entered into the database with a Site_location as: STB_CICU.
    • Registry Patient Type for the above two scenerios will be coded as C to indicate the patient is under Cardiology Physician Service Care.
  3. If MICU attending physician takes over their care, a new profile will be started
  4. Site_Location for the new profile will be STB_MICU
  5. Registry Patient Type will be coded as M to indicate the patient is under Medical Physician Service Care
    • The Statistician who uses SAS programs to link continuous admissions, will update her SAS program so that an admission FROM Site_Loc, STB_MICU TO Site_Loc,STB_MICU, will not be flagged as an error. The distinguishing feature of these cases will be Registry Patient Type, which will indicate the Physician Service Care the patient is under will in the STB MICU unit.
  6. If the patient is moved FROM STB_MICU TO STC_CCU location on the fifth floor, a new profile will again be used:
  7. Site_Location will be STB_CCU
  8. Registry Patient Type will be coded as C to indicate the patient is under Cardiac Physician Service Care.

This is for STB location only. --LKolesar 15:54, 20 October 2010 (CDT)

Date of change
  • October 1, 2010.

Details for Vic N4/S3

  • The VGH has had two floors completely renovated and has moved two complete programs around. Initially when the medicine data base started, the fourth floor (N4) was a mix between medicine and surgery. The North ward(N4) had 30 beds and the south ward (S4) had 30 beds, and the medicine/surgical patients were mixed up between the two sides. Originally the data collection started on N4. The surgical program got moved to our old LDRP ward, on the second floor. So now 40 beds of surgery reside on second floor. The VMU ward got placed on S4 and Family Medicine totally moved to N4. We never changed the PDA's to reflect the S4 change, left with PDA setting of N4.
    • According to Tina, there would be major problems with Handibase/Active Sync Programs if change was made the reflect the S4 change.TOstryzniuk 12:45, 3 December 2008 (CST)
    • <Tina could you expand on this part of the PDA story>TOstryzniuk 12:45, 3 December 2008 (CST)
      • They are using laptops now, if we want to change this we would need to decide exactly what we want to do and then implement. Ttenbergen 14:03, 11 September 2009 (CDT)

Unit 3 is a medical rehab ward. It has 30 beds. However, both the Family Medicine program and the VMU program admit patients here. So this S3 ward got added to the N4 ward and the same data collector collects both units. There can be anywhere from 10-20 VMU patients on unit 3 at any one time, it fluctuates. These patients are all medically stable with d/c planning issues. Are they PCH bound, Geri-rehab bound, awaiting HC, many things, but when they become unstable, they get moved off that ward. So there you have the story of the N4/S3 ward.WGobert 09:21, 28 November 2008 (CST)

STB ward change B5 to E6

October 14th all new new admits on this day change location to E6.

  • Any new patients admitted to B5 on Oct 14th onward will have LOCATION of E6. (starts at serial number 6311 Gayle’s PDA and serial 4598 Deb’s PDA for B5 patients).
  • Any patient admitted to B5 Oct 13th or earlier will retain LOCATION of B5. (Last B5 patient serial 6310 (Gayle PDA) & 4597(deb’s PDA)

Move dates:

  • If the B5 admit date was “on” or after Oct 14 then moves data should be to E6.
  • If the B5 ward admit date was October 13th or “earlier” then move data is B5 even if patient is move to you on or after October 14.

Integrity Checks

Variable 1 & 2 of Other Wards:

  • If the admit date of the other ward was October 13th or “earlier” then var 1 should be FROM B5.
  • If the admit date of the other ward was “on” or after Oct 14 then var 1 should be FROM E6.
  • If the discharge date of the other ward was October 13th or “earlier” then var 2 should be TO B5.
  • If the discharge date of the other ward was “on” or after Oct 14 then var 2 should be TO E6.

Details for HSC_B3

  • Data collection started on this unit October 18, 2004. One side of this ward is Medicine patients, mostly cardiac patients. Use to be cardiology beds. Dan might remember? The other side of this ward is days surgery patients that we do not collect data on.TOstryzniuk 18:59, 5 January 2010 (CST)


Template:Discussion

  • Need to clean up table above further.TOstryzniuk 20:37, 18 January 2010 (CST)
    • Trish, you asked me a long time ago if I could help clean this up. I would like to set this up as headings and sub-headings rather than a table. If that's OK with you I'll take care of it. Just let me know. Ttenbergen 10:28, 3 November 2010 (CDT)
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