Alias ID collection: Difference between revisions

Revision as of 15:06, 2016 March 31

Collectors, feedback please, do you think this will be a problem to collect? Can you think of special cases not addressed by these instructions? Ttenbergen 17:12, 2016 March 21 (CDT)

To identify patients for whom an alternate MRN was used for part of the stay.

We need to know this because external data such as the DSM Export or the Comparison with Manitoba Health data sometimes fails due to these ID changes.

When you notice that a patient has or has had an alternate identity or MRN, enter:

Project: Alias ID
Item: Alias ID
Notes: MRN code or other Alias info; if there is not enough space there, refer to Notes field and put additional info there. We don't need a life history, keep in mind we only care to match records.

The other tmp fields are not used

Template:Discussion Collectors, where would you find this info? Ttenbergen 17:06, 2016 March 21 (CDT)

I have only come across this once. I realized the number had changed because my MRN number on the current addressograph didn't match with the MRN number on the original admission addressograph. I don't remember the circumstances regarding why this number changed. This is not something I specifically look for, and I think it would be hit or miss on whether I notice a change of number or not.Mlagadi 12:40, 2016 March 22 (CDT)
- That makes sense, it's rare and even when it happens it would not necessarily be something you'd notice collecting. We are aware that we will miss some of these. At least this way we can document those that are noticed. If you have an idea how collectors could become more likely to know if this happens, please share. Otherwise I think this is just the nature of this beast. Ttenbergen 10:52, 2016 March 24 (CDT)
I've had total of 2 only...usually Allied Health discovers where support/needs required and PHINs are wrong etc. One case was psych related-anxiety running from abusive fam. Appears ID is stolen and used.--Llemoine 12:18, 2016 March 24 (CDT)
- I've had notes in the chart stating that Patient X has a name...or someone walked by and recognized the person and identified them properly to staff. The other times I noticed that the old chart's name did not match the inpatient - they had gotten married or had a legal name change but their PHIN and chart numbers matched up.--CMarks 14:22, 2016 March 29 (CDT)

I have only come across this once as well. The pt on the ward had no PHIN entered anywhere including EPR but when I entered her name in the EPR and searched for her this way (rather than by the MRN), it came up with several names with the same PHIN, date of birth etc. so she had several chart #s which should have been incorporated under one number. Pts that have come in as John Does Have always been identified within their hospital stay, so the information can be updated within the stay.
The above statement is not always correct: I have a "unknown" name patient from January 1, who died and still has not been identified. --LKolesar 13:17, 2016 March 24 (CDT)
Laura-I was speaking of my own experiences at GGH, not in general, and I posted this prior to the above title being added. There is no correct or not correct, only what we have seen
- Even if they are identified during the stay and the chart starts using the real ID, we would still want their alternate IDs to be documented if you have them. Some of the external data we collect is generated while the alias is used and keeps that alias even after the real ID is found, so it is still useful for us to have this. Ttenbergen 10:52, 2016 March 24 (CDT)

Do we need any, are any possible? Ttenbergen 17:06, 2016 March 21 (CDT) Template:Discussion

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 *I have only come across this once as well.  The pt on the ward had no PHIN entered anywhere including EPR but when I entered her name in the EPR and searched for her this way (rather than by the MRN), it came up with several names with the same PHIN, date of birth etc. so she had several chart #s which should have been incorporated under one number.  Pts that have come in as John Does  Have always been identified within their hospital stay, so the information can be updated within the stay.
 *The above statement is not always correct:  I have a "unknown" name patient from January 1, who died and still has not been identified.  --[[User:LKolesar|LKolesar]] 13:17, 2016 March 24 (CDT)
+*Laura-I was speaking of my own experiences at GGH, not in general, and I posted this prior to the above title being added.  There is no correct or not correct, only what we have seen
 ** Even if they are identified during the stay and the chart starts using the real ID, we would still want their alternate IDs to be documented if you have them. Some of the external data we collect is generated while the alias is used and keeps that alias even after the real ID is found, so it is still useful for us to have this. Ttenbergen 10:52, 2016 March 24 (CDT)