Change from Service Location to Service, Boarding Loc and Transfer Ready DtTm tmp entry

This page contains info about the change of multiple Service/Location options per site for the medicine collectors to a single <site>_Med entry (GRA_Med, HSC_Med, STB_Med), with additional details being stored in Boarding Loc, Service tmp entry and Transfer Ready DtTm tmp entry.

The change

For reasons in #Background we are breaking down the Service/Location details into three separate entries instead; see those pages for details:

• Boarding Loc for the physical location
• Service tmp entry to track the service covering a patient
• Transfer Ready DtTm tmp entry since there might now be more than one change of

For any new records, enter the new, generic value for your site and program as Service/Location: GRA_Med, GRA_CC, HSC_Med, HSC_CC, STB_Med, STB_MICU, STB_ACCU, STB_ICCS.

For any records you have already started, continue to use the same Service/Location you started with; if you run into trouble or inconsistencies with that, you can change it to the new generic Service/Location. Let Tina know when you have sent the last pr who uses one of the old locations so she can disable it.

Pre-admit Inpatient Institution, Previous Location and Dispo entries will also use ..._Med / ..._CC now.

Implementation dates

See PatientFollow_Project#Transition_dates since they are the same, don't list details here.

Loose ends

LOS check

These need to be addressed soon-ish but are not show stoppers. Also, probably not relevant to collectors.

what is the the name of the LOS check? It needs to change with this change

• SMW

• Cargo

• Categories

Wiki updates

• Grace Medicine Collection Guide, HSC Medicine Collection Guide, STB Medicine Collection Guide
• quite possibly Medicine Curriculum or even the main curriculum, because ICU people would need to know to discharge to GRA_Med rather than specific unit as before.
• Locations table since we will basically no longer follow that model

How should we now keep track of the ward info on the wiki? Do we actually need to? Or is it sufficient to tell the number of beds at Grace Medicine on this wiki? Ttenbergen 18:11, 2020 October 13 (CD per ward is being reported.

• SMW

• Cargo

• Categories

Occupancy per ward is being reported and/or requested. I have to change my program using the boarding loc info - have two fields arrival and departure per boarding location. it is very important that the location and dates arrived must be promptly entered so I can calculate occupancy accurately for the right physical location. --JMojica 09:38, 2020 October 14 (CDT)

• SMW

• Cargo

• Categories

Template:Collection Location fields "Collection Service Type Legacy" and "Collection Workload Split" and "Collection Service Type" and "Collection Collector" are becoming meaningless, what is the best way to clean that up? This whole template needs to move to Cargo instead of SMW. Ttenbergen 17:39, 2020 October 15 (CDT)

• SMW

• Cargo

• Categories

Background

PatientFollow Project and frequent changes due to COVID unit changes (specifically 2020-10 COVID unit collection) brought forward the limitations of our old Service/Location concept: it mixes multiple concepts of service and location, and has other curve balls like EMIP / 2020-10 EMIP changes / Parked in ER tmp entry . We needed a better way to encode this, but still needed an entry for the Service/Location field.

Prior state

Collectors would enter a Service/Location that combined the concept of which service takes care of a patient, and where they were physically located. Any physical moves would be entered as Boarding Loc, but be not very specific. A new record would be made if a patient moved to a new ward/service, with strange exceptions such as EMIP. There could be only one Transfer Ready DtTm per record (which would usually mean per unit stay).