Difference between revisions of "Chart number"

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=== Dashes near the end of the number ===
 
=== Dashes near the end of the number ===
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*EPR sometimes lists something like MRN 123456-1; in that case, we code 1234561, i.e. leave out the dash, but code the trailing number.
*EPR sometimes lists something like MRN 123456-1; in that case, do we code the -1, or do we code 1234561, or just 123456?
 
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=== Unclear or changing chart numbers ===
 
=== Unclear or changing chart numbers ===

Revision as of 17:25, 2019 November 7

Data Element (edit)
Field Name: Chart
CCMDB Label: Chart
CCMDB tab: Top Row
Table: L_Log table, L_PHI table
Data type: string
Length: 8
Program: Med and CC
Created/Raw: Raw
Start Date: 1900-01-01
End Date: 2300-01-01
Sort Index: 6

The number used by medical records to uniquely identify a patient's chart; it is different for the same patients at different hospitals.

The number is assigned to a patient by Admitting. This is done once the patient has been seen by Triage in ER or new to the hospital for clinics, testing and various workups. This number remains the patient's chart number for all hospital visits, admissions, tests, etc.

Collection instructions

Leading Zeros

If your chart number system uses leading zeros, don't enter the leading zeros, start with the first non-zero number.

Dashes near the end of the number

  • EPR sometimes lists something like MRN 123456-1; in that case, we code 1234561, i.e. leave out the dash, but code the trailing number.

Unclear or changing chart numbers

See

Minimal Data Set

This entry is part of the Minimal Data Set. Special collection instructions apply, see that page for more info.

Data Processing

The Centralized_data_front_end.mdb has queries that make sure that the chart number for each Hospital site is the same for the same patient and make sure the chart number has valid format.

  • query PL_SameCHART_Site_Diff_PHIN
  • query PL_SamePHIN_Site_Diff_chart
  • query PL_Chart_9_Digit

The Data Processor fixes any inconsistencies found from these queries by crosschecking from EPR and adds the alias identifier to the tmp project Alias ID collection.

In addition, the Statistician uses SAS to check key identifiers so they are consistent for same patient including Hosp chart etc.

L_PHI vs L_Log

This field is stored in the L_PHI table in CFE but in the L_Log table in CCMDB.accdb. See L_PHI table for details why.

Cross checks

Data Integrity Checks (SMW)

 AppStatus
Query check minimal data set incompleteCCMDB.accdbimplemented
Function Validate ChartCCMDB.accdbimplemented
Check duplicate patientCCMDB.accdbimplemented
Function PHIN same as ChartCCMDB.accdbimplemented
PL SameCHART Site Diff PHINCentralized data front end.accdbimplemented
PL SamePHIN Site Diff chartCentralized data front end.accdbimplemented
PL Chart 9 DigitCentralized data front end.accdbimplemented

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