Difference between revisions of "Instructions for importing a batch of DSM Data"

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=== Run consistency checks ===
 
=== Run consistency checks ===
* [[query Import_request_matcher]]
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* Open [[DSM_Labs_Consistency_check.accdb]]
* How to export the DSM blanks
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* Open [[query Import_request_matcher]]
** Open [[DSM_Labs_Consistency_check.accdb]]
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* Get the Number of D_ID with no match lab DSM by following the steps below.
** Open [[query Import_request_matcher]]
 
 
** Go to design view and add the Import DtTm  
 
** Go to design view and add the Import DtTm  
 
** SentDtTm column on criteria put the date you want to ran (Ex Between Mar 27, 2019 and May 13, 2019)
 
** SentDtTm column on criteria put the date you want to ran (Ex Between Mar 27, 2019 and May 13, 2019)
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** Go to X CCMDB DSM Lab imports Archive_raw then to the folder you want to save
 
** Go to X CCMDB DSM Lab imports Archive_raw then to the folder you want to save
 
** Click Export data with formatting and layout then rename Ex. (No_Match_DSM_450.xlsx) then save.
 
** Click Export data with formatting and layout then rename Ex. (No_Match_DSM_450.xlsx) then save.
{{Discuss | What is the purpose of this export? Meeting booked for 2019-06-05 to discuss. }}
 
  
 
=== Cleanup ===
 
=== Cleanup ===

Revision as of 14:54, 2019 June 14

Preliminary information, this is not active yet

see Instructions for requesting a batch of data from DSM for counterpart

We receive data from DSM that needs to be imported into our main repository.

Instructions

Swiss Army Knife.svg

1 I have to make/fix a connector module for this.

  • SMW


  • Cargo


  • Categories

Prep

  1. copy files to local, they are large and won't work well on a share.
  2. copy the newly received batch of data from DSM_Lab_Extract#File_Share to a different local directory that contains only those filesnot the requestor file.
  3. open DSM_Labs_Consistency_check.accdb and follow the instructions in Instructions for requesting a batch of data from DSM#Instruction/steps for requesting data to reconnect the tables

Check for new labs

  1. Open DSM_Labs_Consistency_check.accdb
  2. Click the "Check DSM .csv for new labs " button
  3. pick the directory with the new data files
  4. wait for the check to complete, about half an hour
  5. if the program tells you there are new labs, review them and ask Trish or Allan if any of them should be considered as part of our counts; click "No" for this
    • open the following queries (they are based on labs imported within the last hour)
      • s_group_ListNewlyAdded
      • s_mapping_lab_ListNewlyAdded
    • If any of the new ones are identified by Trish or Allan as needing to be counted then you have to ask Tina or Julie to add them to the list; the step to add them is to put the name of the lab they will be counted as into the "Our_Lab_Name" field, but we need to confirm first that this would not result in a double-count.
    • If NO additional lab, just close it.
Swiss Army Knife.svg

There is a newly found and new added query for each; why are there two and can I delete one set?

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  • Cargo


  • Categories

actual data import

If the above listed no new labs, or the new labs were resolved, click the "Import DSM .csv" button and follow essentially the same steps as above to import the actual data. Close the file

Run consistency checks

  • Open DSM_Labs_Consistency_check.accdb
  • Open query Import_request_matcher
  • Get the Number of D_ID with no match lab DSM by following the steps below.
    • Go to design view and add the Import DtTm
    • SentDtTm column on criteria put the date you want to ran (Ex Between Mar 27, 2019 and May 13, 2019)
    • Go to Datasheet view and sort lowest to highest then filter to blanks only
    • Go to External Data then click excel
    • Go to X CCMDB DSM Lab imports Archive_raw then to the folder you want to save
    • Click Export data with formatting and layout then rename Ex. (No_Match_DSM_450.xlsx) then save.

Cleanup

Move files to their permanent homes. Make sure you do all of these!

  1. Make a new directory in \\Hsc1msfp0001\med_ccmed\CCMDB\DSM Labs Imports\archive_processed and call it e.g. DSM_2019-03-27
    1. copy (not move) DSM_Labs_Consistency_check.accdb to that new directory
    2. copy (not move) DSM Labs data.accdb to that new directory
  2. move (not copy) DSM_Labs_Consistency_check.accdb and DSM Labs data.accdb from your computer to \\Hsc1msfp0001\med_ccmed\CCMDB\DSM Labs Imports\ (not the archive) - this is the master version.
  3. move (not copy) the folder of data you processed from the directory it arrived where we share with DSM to the archive_raw directory in the same folder (these are big so they really should be moved, not copied and left in two places)

Log import

Update the log at Instructions for requesting a batch of data from DSM#Log.

Integrity checks after import

Data Integrity Checks (SMW)

 AppStatus
Query Import request matcherDSM Labs Consistency check.accdbneeds review

queries for which we have no page yet

Duplicate RequestNo

Should never happen due to how import works. I am not even sure what that would check for.

Known issues

None at this time

How does it work

Log

Update the log at Instructions for requesting a batch of data from DSM#Log.

Related articles

Related articles: