John or Jane Doe patient

If a patient's identity is unknown on admission they are registered as Jane or John Doe. They are given a new chart with a new chart number. During a patients stay or after discharge from hospital, Health records may find a match to previous chart and merge the new and old chart.

Collection instructions

• Use the number that Admitting gave John Doe for his entire stay unless you notice the update of chart number if MR finds it before discharge.
• Data Collectors also enter in the Alias ID collection in the tmp project the alternate MRN, Name or other identifier, eg PHIN.
• If additional info such as Postal Code become available, enter them; else follow the relevant fields "Not applicable" instructions.

Medical Records practices at different hospitals

HSC

At HSC the chart number for Doe starts with: 300 then 5 digits. Total 8 digits.