John or Jane Doe patient

If a patient's identity is unknown on admission they are registered as Jane or John Doe. They are given a new chart with a new chart number. During a patients stay or after discharge from hospital, Health records may find a match to previous chart and merge the new and old chart.

Collection instructions

• Use the number that Admitting gave John Doe for his entire stay unless you notice the update of chart number if MR finds it before discharge.
• Data Collectors also enter in the Alias ID collection in the tmp project the alternate MRN, Name or other identifier, eg PHIN.
• If additional info such as Postal Code become available, enter them; else follow the relevant fields "Not applicable" instructions.

PatientFollow Project considerations

When a John Doe is admitted to the hospital, a new chart might be started. If the patient is later identified, the record might adjust to list an old chart number. Now that we assign patients based on PatientFollow Project, this can mean that a patient is initially assigned to one laptop, only to later be assigned to another. We don't receive data that would allow us to catch a change like this, so if you see any indication on a chart that a patient initially arrived unidentified, please watch closely if there was a chart number change. If there was a chart change that would assign the patient to a different collector, coordinate with Pagasa and the second collector to continue/finish collection for that patient with the least wasted effort.

Medical Records practices at different hospitals

HSC

At HSC the chart number for Doe starts with: 300 then 5 digits. Total 8 digits.