Outlook Mailing Lists

From CCMDB Wiki

We have mailing distribution lists for all programs and locations in the Outlook Email Global Address Book.

Our lists

Data Collector Lists

Data collector distribution lists, the names follow the convention DC_<hosp>_<program>, e.g. DC HSC Med.

  • there are 10 contact groups
  • DC CC - contains all the members of the ICU collection group in the city.
  • DC MED - contains all the members of the Medicine collection group in the city.

Discontinued Distribution Lists

  • 2018-October-26: DC VIC Med
  • 2017-October 10: DC VIC CC

DC Contact Group Administrator

MEDCC distribution lists

Director and Manager Report distribution lists, starting with MEDCC in the Outlook global address book.

  • there are 16 contact group in the Outlook global address book
  • naming convention RPT <hosp> <unit or program>, e.g. MEDCC REGION ICU, MEDCC REGION MED, MEDCC SOGH ICU, etc
  • only used for Internal Medicine Reports
  • see Distribution of Annual and Quarterly Reports

Updating of MEDCC mailing lists

  • The list is updated and maintained by Pagasa Torres who gets updates from Admin Assistant for Regional ICU and Medicine Director.
  • She contacts key administrative staff quarterly, to find out if any manager or directors at any of the sites in the Region have changed.
Critical Care
  • All ICU's in City: Christopher Roque - Admin. Assist.
Medicine
  • Grace: Donna Dixon - Admin. Assist.
  • STB: Deborah Mahoney - Admin. Assist.
  • HSC: Rowena Padua - Admin. Assist.

Add or Discontinued Distribution List folders

eHealth to be contacted by list administrator, (Data Processor), to add or remove any folders in Outlook global address book

MEDCC Contact Group Administrator

Viewing members of an Outlook Mailing List

In Outlook

If you are using MS Outlook, to look into a DC contact group to see "who" is a member of the group:

  1. Open an email
  2. in the "TO" field, type: DC. You will see all the DC contact groups that we have.
  3. click your mouse "once" on the group you want.
  4. right click your mouse on the contact group and it will open the group allowing you to see who are the members.

In Outlook WebAccess

If you are using Outlook WebAccess, check the wiki to see who works at a location.

Sending to a Mailing List

In either Outlook or Outlook WebAccess, to sent to a DC group:

  1. Open an email
  2. in the "TO" field, type: DC. You will see all the DC contact groups that we have
  3. click the group you want to send to (will highlight it)
  4. click the "To" button to put the group into the To field
  5. click OK to bring you back to the email
  6. type your email and send

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