Serial number

Pat_ID redirects here because the main office uses the term Serial Number for this.

The only number assigned at the data collector level is the serial number, a number assigned manually from a consecutive sequence managed by each individual unit where data is collected. This means the serial number is unique at the unit level, but not across our data.

If you need to change this number after initially entering the patient you need to do this in the Patient List.

Special-Use Serial Numbers

As of 26 October 2010, special use serial numbers are:

• Serial numbers <10 are used as test data.
• Serial numbers 111 to 140 were used for the Peer Audit.
• a "new" location starts at Serial number 1.

Serial Number Reuse

A serial number in CCMDB.mdb can be re-used once the patient record that used it has been deleted. For example, if you entered a pt twice, with separate numbers and deleted one then you can re-use the deleted number for another patient. (This would have caused problems in HanDBase/PDA, but is fine on the laptops.)

Serial numbering for STB_ICU (MICU, SICU, CCU)

• serial numbering for STB was as follows:
  • SICU 1-50
  • MICU 51-70
  • CCU 71-100
• SICU/MICU combined to one unit Jan 15.07 & the new CICU was open. Serial number group sharing stopped.

Start Date

• from 1999

Stop Date

Nov. 24, 2008 or did we stop it Jan 15.2007?--TOstryzniuk 18:58, 26 October 2010 (CDT)

Serial numbering for HSC_ICU (MICU, SICU, CCU, IICU)

• MICU 1-30
• CCU 31-50
• SICU 51-100
• IICU use SICU serial number if pt from SICU to IICU. Use MICU serial number if pt from MICU to IICU.

Start Date

• 1999

Change Date

• MICU/CCU/IICU-M Serial number: 1-50 (start at study 25145)
• SICU/IICU-S Serial number: 51-100 (no changes)

Serial numbering for STB_MED (B4, B5, E5) - Legacy

• the collector who is assigned to B4 is required to pick up an additional 14 patient per month from B5 and 17 patient from E5 to even out workload.
  • B5 - serial 86-100 (these additional pts are entered on B4 PDA using this serial number range for every group of 100).
  • E5 - serial numbers 1-20 (these additional pts are entered on B4 PDA using this serial number range for every group of 100).TOstryzniuk 19:24, 4 March 2009 (CST)

Start Date

Started: Sept 17, 2006

Purpose

a workload redistribution assessment was done to even out the workload for patient admissions vs EFT.

Stop Date

March 31, 2010

Serial number share plan for STB-5B

• Elaine has been assigned to E6&5B and Deb to E5. Workload distribution plan: Deb will pick up the FIRST THREE NEW admissions to 5B every month.
• Start at: 5B Serial number 2037
• from every group of 10, Deb will use numbers ending with 1,2,3 and Elaine will use numbers ending with 4,5,6,7,8,9,0.
• example:
  • Elaine: 2034-2040, Deb: 2041-2043
  • Elaine: 2044-2050, Deb: 2051-2053
  • Elaine: 2054-2060, Deb: 2061-2063 etc.........
• for vacation the suggest is for the collector that will be away, she would pick up addition 3 patient before going away on vacation.
• A patient that are picked up by Elaine or Deb from 5B for entry must be:
  • entered onto their data collection log sheet AND
  • minimal dataset entered into laptop and color generated for OverstayProject
• Vacation coverage on this ward:
  • for staff covering on on either E5 or E6, they must also continue collection on 5B during vacation coverage.Trish Ostryzniuk 13:40, 2013 July 8 (CDT)

Start Date

Started: June 1, 2010

Purpose

• assignment changes with workload redistribution

Stop Date

none - current

HSC_H4H Serial number share plan guide

NOTE: HSC staff, please be mindfull when choosing LOCATION from dropdown list for H4 or H4H. Frequent error selecting the wrong unit between these two and others units also. Thanks--Trish Ostryzniuk 19:08, 2013 July 9 (CDT)

Start Date

• June 1.10

Purpose: workload distribution

H4H HOBS is divided up amongst the data collectors.

• B3/D5 - 3 charts/month on H4H
• D4 - 6 charts/month on H4H
• A4 - 6 charts/month on H4H
• H4 - 15 or more depending on number of admissions on H4H
• H4H is divided up amongst the data collectors

For every 100 numbers:

• 1-10 belongs to the B3/D5 Data Collector-takes 3 patients a month
• 11-30 belongs to the D4 Data Collector-takes 6 patients a month
• 31-50 belongs to the A4 Data Collector-takes 6 patients a month
• 51-100 belongs to the H4 Data Collector-takes the balance of the monthly admissions

an effort is made to assign collectors patients that belong to the service they usually collect on.

• See: HSC Medicine Collection Guide

Serial Numbering for VIC_MED_N5 & S5

• These two wards are now on one laptop. Numbers are continuous from date last checked. For example, last N5 serial number was 5555 on a particular data collection day and continuing on S5, the first S5 serial number will be 5556.
• To ensure data integrity, have been collecting data one ward per day and utilizing "pre-send checker" tab so locations are accurate.

• VIC_Medicine_Collection_Guide#Serial_Numbers VIC Medicine Collection Guide

Serial Numbering for VIC_MED N5_S5_S3

Date changed: July 4.13

Reason: workload redistribution. With OverstayProject noted more admits to S3.

• S3 will now be collected on S4 laptop.
  • S4 laptop will end at 8747 and start at serial number 8770 and collect S4 & S3 will be collected starting at 8770 on the S4 laptop.
  • N5/S5 will continue to completed the S3 patient already on that laptop. N5/S5 laptop: the last serial number used for S3 is 8760.Trish Ostryzniuk 13:33, 2013 July 8 (CDT)

Date changed: April 1.12

• Reason: Workload redistribution
  • any NEW S3 ward admissions starting April 1, 2012 will now be collected on the S5 laptop.
  • the LAST serial number used on S4/S3 laptop for an S3 patient is 4956. Any S3 patient files up to this serial number will remain on S4/S3 and be completed by data collector currently assigned to S4 ward-Shirley Kiesmman
  • the LAST serial number to be used on the S5 laptop for any S5 or N5 admission will be 4309
  • the FIRST serial number to start to use for all S3, S5 & N5 patient admissions will start at Serial number 4957.--Trish Ostryzniuk 16:42, 2012 April 2 (CDT)

Serial Numbering for GRA_MED_N5_W3

• Week of February 20, 2012 - These two wards will now be on one laptop (N5). Stephanie will start the process to decommission the W3 laptop.
• February 23, 2012 - serial #s for N5 & W3 were merged starting with Serial # 4799; independent W3 serial #s ended with 4290

Discussion GRA_W3 laptop status of decomissioning

As of July 30, 2012 there are still 2 patients on the W3 laptop. One is now discharge but not complete.

• Serial 4251 admitted Jan 22.12 & 4269 Admitted Feb 2.12.
• This was decommissioned, right? Ttenbergen 10:13, 2013 July 15 (CDT) Template:Discussion
  • hmm? Ttenbergen 14:44, 2013 September 25 (CDT)
    • N5 & W3 are combined onto 1 laptop and have been for at least a year

No Serials for early studies

There are no serial numbers for early study numbers before incl. Study 13035 CC. There are serials for all medicine studies.