Serial number

Pat_ID redirects here because the main office uses the term Serial Number for this.

The only number assigned at the data collector level is the serial number, a number assigned manually from a consecutive sequence managed by each individual unit where data is collected. This means the serial number is unique at the unit level, but not across our data.

Special-Use Serial Numbers

As of 26 October 2010, special use serial numbers are:

• Serial numbers <10 are used as test data.
• Serial numbers 111 to 140 were used for the Peer Audit.
• a "new" location starts at Serial number 1.

Serial Number Reuse

A serial number in CCMDB.mdb can be re-used once the patient record that used it has been deleted. For example, if you entered a pt twice, with separate numbers and deleted one then you can re-use the deleted number for another patient. (This would have caused problems in HanDBase/PDA, but is fine on the laptops.)

Serial numbering for STB_ICU (MICU, SICU, CCU)

• serial numbering for STB was as follows:
  • SICU 1-50
  • MICU 51-70
  • CCU 71-100
• SICU/MICU combined to one unit Jan 15.07 & the new CICU was open. Serial number group sharing stopped.

Start Date

• from 1999

Stop Date

Nov. 24, 2008 or did we stop it Jan 15.2007?--TOstryzniuk 18:58, 26 October 2010 (CDT)

Serial numbering for HSC_ICU (MICU, SICU, CCU, IICU)

• • MICU 1-30
  • CCU 31-50
  • SICU 51-100
  • IICU use SICU serial number if pt from SICU to IICU. Use MICU serial number if pt from MICU to IICU.

Start Date

• 1999

Change Date

• • MICU/CCU/IICU-M Serial number: 1-50 (start at study 25145)
  • SICU/IICU-S Serial number: 51-100 (no changes)

Serial numbering for STB_MED (B4, B5, E5) - Legacy

• the collector who is assigned to B4 is required to pick up an additional 14 patient per month from B5 and 17 patient from E5 to even out workload.
  • B5 - serial 86-100 (these additional pts are entered on B4 PDA using this serial number range for every group of 100).
  • E5 - serial numbers 1-20 (these additional pts are entered on B4 PDA using this serial number range for every group of 100).TOstryzniuk 19:24, 4 March 2009 (CST)

Start Date

Started: Sept 17, 2006

Purpose

a workload redistribution assessment was done to even out the workload for patient admissions vs EFT.

Stop Date

March 31, 2010

Serial number share plan for STB-5B

See: STB Medicine Collection Guide

• Elaine has been assigned to E6&5B and Deb to E5. Workload distribution plan: Deb will pick up the FIRST THREE NEW admissions to 5B every month.
• Start at: 5B Serial number 2037
• from every group of 10, Deb will use numbers ending with 1,2,3 and Elaine will use numbers ending with 4,5,6,7,8,0.
• example:
  • Elaine: 2034-2040, Deb: 2041-2043
  • Elaine: 2044-2050, Deb: 2051-2053
  • Elaine: 2054-2060, Deb: 2061-2063 etc.........

Start Date

Started: June 1, 2010

Purpose

• assignment changes with workload redistribution

Stop Date

none - current

HSC_H4H Serial number share plan guide

Start Date

• June 1.10

Purpose: workload distribution

H4H HOBS is divided up amongst the data collectors.

• B3/D5 (Pat) - 3 charts/month on H4H
• D4 (Fran) - 6 charts/month on H4H
• A4 (Con) - 6 charts/month on H4H
• H4 (Gail)- 15 or more depending on number of admissions on H4H
• H4H is divided up amongst the data collectors

For every 100 numbers:

• 1-10 belongs to the B3/D5 Data Collector-takes 3 patients a month
• 11-30 belongs to the D4 Data Collector-takes 6 patients a month
• 31-50 belongs to the A4 Data Collector-takes 6 patients a month
• 51-100 belongs to the H4 Data Collector-takes the balance of the monthly admissions

an effort is made to assign collectors patients that belong to the service they usually collect on.

• See: HSC Medicine Collection Guide

Serial Numbering for VIC_MED_N5 & S5

• These two wards are now on one laptop. Numbers are continuous from date last checked. For example, last N5 serial number was 5555 on a particular data collection day and continuing on S5, the first S5 serial number will be 5556.
• To ensure data integrity, have been collecting data one ward per day and utilizing "pre-send checker" tab so locations are accurate.

• VIC Medicine Collection Guide

Serial Numbering for GRA_MED_N5_W3

• Week of Feb 20th.2011 - These two wards will now be on one laptop (N5). Stephanie will start the process to decommission the W3 laptop.]
• serial #s for N5 & W3 were merged starting Feb. 23/12 with Serial # 4799; independent W3 serial #s ended with 4290