Service tmp entry

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Projects
Active?: active
Program: CC and Med
Requestor: internal
Collection start: 2020-10-15
Collection end:

This isn't so much a project as a change to Service/Location collection to allow us to collect more than one Service/Location per patient-program-stay. See Change from Service Location to Service, Boarding Loc and Transfer Ready DtTm tmp entry for why we needed to change to this.

Data Collection Instructions

You can use the "Make Service" button in Patient Viewer Tab Cognos ADT2 or Patient Viewer Tab Cognos ADT to generate and pre-populate these entries.

How to enter this

  • Use tmp fields:
    • project: Service
    • item: no service entered is added by default to each new patient entered
    • select the appropriate service from the dropdown list
    • date: Service Start DtTm date as per Cognos EPR Report
    • time: Service Start DtTm time as per Cognos EPR Report
      • for pts coming from ER this dttm will be the same as Accept DtTm, but we want it for non-ER pts as well
      • the first entry for Boarding Loc and for Service tmp entry need to have the same date and time because we only care about the portion of time in that earliest location that was under our service. So, e.g. if in ER the pt is accepted initially by surgery we don't care about the unit start date and time until our service takes over.
  • flagged this in Boarding Loc, whatever is answered there, this must become consistent. Ttenbergen 13:25, 2020 November 9 (CST)
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Add a new entry for service only if the service changes during their stay.

Example:   
  • E.G. patient X is in the ER and is accepted by HSC A medicine on Oct 15,2020@0900, On Oct 17,2020 @1500 HSC H medicine takes over his care
  • in the TMP select Project Service, Item choose HSC A medicine, column E enter Oct 15,2020, Column M enter 0900
  • second entry in TMP would be project Service, Item choose HSC H medicine, Column E enter Oct 17,2020, Column M enter 1500

Which service to use when several are listed for the same timeframe

Several services being listed for the same timeframe was due to a problem with the Cognos extract. We now have new data that fixes this, but when I put it into CSS and CE there will be a lot of records to deal with, so still testing this before rolling it out. Ttenbergen 20:48, 2020 December 30 (CST)

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Loose ends

None of these are show-stoppers, just some notes on future improvements.

  • This project does might eventually replace ICUotherService; we will still need this item in the event that both the bed and the service are both borrowed. Administration at STB want this data.
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Facilitate viewing and entering Service tmp

It might be easier to enter these if we were able to see Cognos data for Service tmp entry separately from Boarding Loc. I am working on a Cognos2 setup for this, more to come.

when I get Cognos2 set up I will need to clean this out

  • added: no added date
  • action: no action date
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data checks

  • add a cross check to make sure this is not left as "no service entered"
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Data Integrity Checks (automatic list)

 AppStatus
Query check CCI vs LOS count days picklistCCMDB.accdbimplemented
Query check tmp 2 BL TR S same tmCCMDB.accdbimplemented
Query check CCI TISS Pharm VasoactiveCCMDB.accdbimplemented
Check duplicate patientCCMDB.accdbimplemented
Query s tmp Boarding Loc date itemCCMDB.accdbimplemented
Query check CCI DateCCMDB.accdbimplemented
Query check ICD10 dateCCMDB.accdbimplemented
Query check no consecutive same BL or ServiceCCMDB.accdbimplemented
Query check minimal data set incompleteCCMDB.accdbimplemented
Query check CCI vs LOS count days componentCCMDB.accdbimplemented
Query check tmp Boarding Loc Service first sameCCMDB.accdbimplemented
Query check CCI TISS NrDays LT LOSCCMDB.accdbimplemented
Query check CCI TISS NrDays GT LOSCCMDB.accdbimplemented
Query check tmp Service and Boarding Loc during admission timeframeCCMDB.accdbimplemented
Query check tmp service and program consistencyCCMDB.accdbimplemented
Query check tmp service or location duplicateCCMDB.accdbimplemented
Query check CCI CXR vs LOSCCMDB.accdbneeds review

Data Use

Critical care and Medicine programs want to know this to better understand patient flow and bed utilization.

SAS Program

Background

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