Vacation Planner: Difference between revisions

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The '''vacation schedule planner''' for the Critical Care and Medicine database for the Region is stored on the [[Regional Server]] in the following folder: Admin\vacation_&_extra_shift_signup
'''Vacation schedule list''' for the Critical Care and Medicine database for the Region: [[p:ccmdbpriv.kuality.ca/index.php?title=Vacation_List |  CLICK here- approved Vacation List]] and log in.
 
Approved vacation is also found in the [[Master Rotation]] on the Regional Server.


[[Image: Many butterflyw.gif]]
[[Image: Many butterflyw.gif]]
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*Collection staff will be emailed by '''Feb 1st''' of each year the following:  
*Collection staff will be emailed by '''Feb 1st''' of each year the following:  
#[[vacation entitlement list]] for your site (sent by '''Feb 1''' of each year)
#[[vacation entitlement list]] for your site (sent by '''Feb 1''' of each year)
#'''[[Media: Vacation Request Approval form.pdf | vacation request/approval form]]  (a completed form must be faxed or email to manager BEFORE scheduled vacation appointment date). This will include number of weeks entitled to and also your vacation appointment date and time.
#'''[[Media: Vacation Request Approval form.pdf | vacation request/approval form]]  (a completed form must be faxed or email to [[Database Manager]] BEFORE scheduled vacation appointment date). This will include number of weeks entitled to and also your vacation appointment date and time.
 
===Collective Agreement===
===Collective Agreement===
You can refer to Article 21 of your MNU [[Collective Agreements]] for Regional Programs for any added information.  
You can refer to Article 21 of your MNU [[Collective Agreements]] for Regional Programs for any added information.  
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==Vacation Schedule Appointments==
==Vacation Schedule Appointments==
*The [[:Category: Database Manager | Database Collection Team Manager]] will be sending out appointment dates for vacation planning in February.  The appointments will be scheduled by seniority at your current assigned work site.    Appointments to discuss vacation plans will be done via phone on scheduled appointment date or in person at main office site which is at the HSC.
*The [[Database Manager]] will be sending out appointment dates for vacation planning in February.  The appointments will be scheduled by seniority at your current assigned work site.    Appointments to discuss vacation plans will be done via phone on scheduled appointment date or in person at main office site which is at the HSC.


*Feel free to discuss amongst your team members at your site.  At a site, if there are overlapping requests for vacation weeks that cannot be resolved, then seniority will be the deciding factor.  I will do my best to try and meet most well deserved vacation request times.
*Feel free to discuss amongst your team members at your site.  At a site, if there are overlapping requests for vacation weeks that cannot be resolved, then seniority will be the deciding factor.  I will do my best to try and meet most well deserved vacation request times.
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==Posting of selected vacation weeks==
==Posting of selected vacation weeks==
Starting on or after Feb 15, vacation dates selected by staff at their appointments will be posted here as soon as they are approved after scheduled vacation appointments.   
Starting on or after Feb 15, vacation dates selected by staff at their appointments will be posted here as soon as they are approved after scheduled vacation appointments.   
*Go to: [[p:Main_Page | Approved vacation dates]].   
*Go to: [[p:Main_Page | Approved vacation date listing]].   
** when go to ''link above'', you will have to log in.   
** when go to ''link above'', you will have to log in.   
**you will then need to click on “Vacation LIST” to populate a table.  You can then sort by first column to group by name.
**you will then need to click on “Vacation LIST” to populate a table.  You can then sort by first column (not the word in the column header but the little arrows) to group by name.


==How is vacation awarded==
==How is vacation awarded==
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==General Information==
==General Information==
*1 week of vacation is 7 consecutive day blocks.   
*1 week of vacation equals 7 consecutive days.   
*vacation hours earned for your EFT including excess earned, are paid proportionately during the total number of weeks of vacation a person is entitled to.  Excess vacation earn does not entitle a nurse to additional days or weeks of vacation.  It is also paid out proportionately during weeks of vacation selected. (paid out as cash during a vacation week).
*vacation hours earned for your EFT including excess earned, are paid proportionately during the total number of weeks of vacation a person is entitled to.  Excess vacation earn does not entitle a nurse to additional days or weeks of vacation.  It is also paid out proportionately during weeks of vacation selected. (paid out as cash during a vacation week).
*The Vacation Planner (Excel workbook) on the [[Regional Server]] will show the exact number of vacation days to be paid for each of the vacation weeks selected and approved.    This information will help staff "plan ahead" in regards to the number of shifts they must work either "before" or "after" vacation week(s) in order to fulfill the required number of shifts for their EFT per week for each 4 week rotation.   
*During your vacation week and/or when there are stat days, in order to adjust your required shifts ahead of time, you must know the following:
#What four week work rotation period you are in.  See [[Work rotation]]
#how many vacation days will be paid during your selected vacation week
#number of STAT days in the 4 week work rotation period. 
#[[EFT and shifts per 4 week rotation]]. 
*work rotation may change to accommodate vacation request and fulfill EFT requirement in a 4 week rotation.
*If you are not certain of work rotation changes, please contact [[p:Pagasa Torres]] or [[p:Trish Ostryzniuk]].


*Vacations earned for EFT is divided up amongst weeks vacation entitled to and days are paid the same way that the number of minimum shifts required per week in each 4 week rotation for your EFT.  Staff with flex hours though, must adjust the number of regular shifts they worked in a week before or after vacation based on number of vacation days paid during the week they are away.  
*work rotation may change to accommodate vacation requested and to fulfill EFT requirement in a 4 week rotation.  
*Those that have "odd number" EFT's such as 55, 65, 85 etc., work a "combination" of 2, 3, 4 or 5 day weeks in a 4 week rotation.  A Vacation week is paid the same way however, your regular working shifts must be adjusted ahead of time, therefore you must know if you are being paid: 2, 3, 4 or 5 vacation days during you selected week off.   
*If you are not certain of work rotation changes, please contact [[p:Pagasa Torres]].  
*When stats fall on a week you take vacation then number of regular days worked vs number of vacation days paid need to be adjusted.


*Staff must "not" work a shift during their blocked vacation week.
*Vacations earned for EFT is divided up amongst weeks vacation entitled to and days are paid the same way that the number of minimum shifts required per week in each 4 week rotation for your EFT.   
 
*When stats fall on a week you take vacation then number of regular days worked vs number of vacation days paid will be adjusted.


===“New”-2015===  
===“New”-2015===  
If the current annual vacation is not used or scheduled by '''January 15th''', then the Employer has the right to schedule the vacation prior to the end of the current vacation year (March 31).  E.G. If a nurse has not scheduled their three save days. This is an operational requirement. Thank you for your cooperation.
If the current annual vacation is not used or scheduled by '''January 15th''', then the Employer has the right to schedule the vacation prior to the end of the current vacation year (March 31).  E.G. If a nurse has not scheduled their three save days. This is an operational requirement. Thank you for your cooperation.


*Staff are welcomed to check with [[p:Pagasa Torres | Timekeeper]] or [[p:Trish Ostryzniuk | Manager]] if need to review [[Work_rotation]].
*Staff are welcomed to check with [[p:Pagasa Torres | Timekeeper]] or [Database Manager]] if need to review [[Work rotation]].


*for shifts available, go to: [[Extra shift sign up sheet]] for more information.
*for shifts available, go to: [[Extra shift sign up sheet]] for more information.
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==Go to: [[Extra shift sign up]] ==
==Go to: [[Extra shift sign up]] ==


*Thank you everyone for your continued good work for the Regional Database Program. 


[[Category: Vacation]]
[[Category: Vacation]]
[[Category: Work Place Information]]
[[Category: Work Place Information]]

Latest revision as of 10:53, 2023 January 4

Vacation schedule list for the Critical Care and Medicine database for the Region: CLICK here- approved Vacation List and log in.

Vacation planning

Vacation planning appointments will start every year on February 15 for vacation the period April 1 to March 31 of the following year for WRHA_MNU.

  • For WRHA_CUPE accural year is: May 1-Apr 30 of following year.
  • Collection staff will be emailed by Feb 1st of each year the following:
  1. vacation entitlement list for your site (sent by Feb 1 of each year)
  2. vacation request/approval form (a completed form must be faxed or email to Database Manager BEFORE scheduled vacation appointment date). This will include number of weeks entitled to and also your vacation appointment date and time.

Collective Agreement

You can refer to Article 21 of your MNU Collective Agreements for Regional Programs for any added information.

Go to; MNU website

or Go to: WRHA HR website

Vacation Schedule Appointments

  • The Database Manager will be sending out appointment dates for vacation planning in February. The appointments will be scheduled by seniority at your current assigned work site. Appointments to discuss vacation plans will be done via phone on scheduled appointment date or in person at main office site which is at the HSC.
  • Feel free to discuss amongst your team members at your site. At a site, if there are overlapping requests for vacation weeks that cannot be resolved, then seniority will be the deciding factor. I will do my best to try and meet most well deserved vacation request times.

Post entitlement list in Local Office

Please POST a copy of the vacation entitlement list in your office once it is emailed to you.

Posting of selected vacation weeks

Starting on or after Feb 15, vacation dates selected by staff at their appointments will be posted here as soon as they are approved after scheduled vacation appointments.

  • Go to: Approved vacation date listing.
    • when go to link above, you will have to log in.
    • you will then need to click on “Vacation LIST” to populate a table. You can then sort by first column (not the word in the column header but the little arrows) to group by name.

How is vacation awarded

  • Vacation is awarded based on seniority at each site.

Program Operational Requirements & Vacations scheduling

The ICU and Medicine database program are not separate programs. Operationally, there will be ‘one person ‘’’ allowed to be off for vacation at any given time at a Hospital site. This is subject to change.

General Information

  • 1 week of vacation equals 7 consecutive days.
  • vacation hours earned for your EFT including excess earned, are paid proportionately during the total number of weeks of vacation a person is entitled to. Excess vacation earn does not entitle a nurse to additional days or weeks of vacation. It is also paid out proportionately during weeks of vacation selected. (paid out as cash during a vacation week).
  • work rotation may change to accommodate vacation requested and to fulfill EFT requirement in a 4 week rotation.
  • If you are not certain of work rotation changes, please contact p:Pagasa Torres.
  • Vacations earned for EFT is divided up amongst weeks vacation entitled to and days are paid the same way that the number of minimum shifts required per week in each 4 week rotation for your EFT.
  • When stats fall on a week you take vacation then number of regular days worked vs number of vacation days paid will be adjusted.

“New”-2015

If the current annual vacation is not used or scheduled by January 15th, then the Employer has the right to schedule the vacation prior to the end of the current vacation year (March 31). E.G. If a nurse has not scheduled their three save days. This is an operational requirement. Thank you for your cooperation.

Go to: Extra shift sign up