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Processing errors in patient data: Difference between revisions

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Errors may be discovered during many of our [[#Quality control processes that might detect errors]]. This article describes how to process them.
Errors or inconsistencies may be discovered during many of our [[#Quality control processes that might detect errors]]. This article describes how to process them.


When an error or inconsistency is found, [[#Correct error from available sources]] for the correct information where possible. If that does not provide the needed information, [[#Contact the data collector for additional info]].


[["email collector about patient data" button]]
Process any '''false positive or uncorrectable records as [[Known data errors]].
[["copy patient demographics for questioning" button]]


{{discussion}}
== Correct error from available sources ==
*As of Dec 9.14 - processor to put in beginning of NOTES" the following: Question:date sent: what question was asked.
If the required change is obvious, apply it. An example for this would be a switch of two digits in a field where several previous records are available for the same patient.  
*if question is resolved she removes the notes when she reset record status from Question, back to SENT.
*record status is automatically set to '''question''' if Process uses the paste clipboard button. Change of record status should only apply to SENT patients.
**'''


, try the following to correct the problem:
If there is no obvious fix, consult the EPR.
**# correct the error if the fix is obvious
**# consult the EPR if the data should be available there (DOB, {{discussion}} what else?)
**# use the [["email collector about patient data" button]] to contact collector about the problem (this will set the [[RecordStatus field]] to "questioned" unless "incomplete" and will document the communication in the [[L_Communication_Notes table]]


set '''[[RecordStatus field]] to "questioned"'''
==Contact the data collector for additional info==
If the previous step does not fix the problem:


*To edit serial number and location you should do it on L_Log and L_Phi.
* contact the data collector using the [["email collector about patient data" button]] or the [["copy patient demographics for questioning" button]] as works better for the problem at hand.  
*After you finished edit the PL close the form.
** This will set the [[RecordStatus field]] to "questioned" for "sent" and exempt it from [["Vet all sent" button | being vetted]].
*Click the populate linking_pairs
* if there are any records with known false positives, document them to exclude them from queries; see [[Known data errors]]/[[L Problem]]


[[Correcting suspect links]]
{{TT | _dev_CFE
Automate the populating of notes so button just does it.
* raise an input box for a summary, if gets content put data and content into Notes, else put nothing.}}


===Quality control processes that might detect errors===
 
=== when resolved ===
*When question is resolved [[Data processor]]
* removes the notes if it makes sense to do so
* resets [[RecordStatus]] from "questioned" back to "sent"
 
== Editing Patient_ID, location or D_ID ==
'''Patient_ID''' and '''location''' are used to generate the '''D_ID'''. If one of these needs to be edited, follow [[Changing D IDs]].
 
== Incomplete patients ==
If errors are found in incomplete patients any fixes done to CFE will be overwritten the next time the data is [[sending | sent]].
Because of this, make sure to ask the data collector to make the same changes to their record.
 
== False Positives or known errors ==
If a query finds an error and review of the data shows that the data is correct then consider if this is a query that is can have false positives (e.g. visitAdmitDtTms that are really close together) or that should never have false positives (e.g. died and then readmitted).
* if can have false positives then treat as [[Known data errors]]
* if cannot have false positives then discuss problem with Tina or Herman to correct the query; '''don't''' treat as [[Known data errors]]
 
== Quality control processes that might detect errors ==
* [[vetting]], specifically  
* [[vetting]], specifically  
** [[]]
** [[Pre-linking checks]]
** [[]]
** [[Correcting suspect links]]
** [[Quality Assurance queries in CFE]]
 
== Related articles ==
{{Related Articles}}




[[Category: Data Processing]]
[[Category:Data Processing]]
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