Outlook Mailing Lists: Difference between revisions

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We have mailing distribution lists for all programs and locations in the Outlook Email Global Address Book.

#Data collector distribution lists, the names follow the convention DC_<hosp>_<~~program~~>, e.g. '''DC ~~Vic Med~~'''.

== Our lists ==

#* there are 11 contact groups

=== Data Collector Lists ===

#* '''DC CC''' - contains '''all''' ~~the members of the ICU collection group in the city.~~

Data collector distribution lists, the names follow the convention DC_<hosp>_<CC>, e.g. '''DC HSC CC'''.

#* ~~'''DC MED''' - contains '''all''' the members of the Medicine collection group in~~ the ~~city.~~

* there are 4 contact groups

~~#Director and Manager Report distribution~~ lists,

* '''DC CC''' - contains '''all''' data collectors plus Julie, Pagasa, and Tina

~~#*there are 16 contact group in the Outlook global address book~~

* the lists were changed to only accept emails from internal senders on 2024-10-30 via Task 333220

~~#*naming convention RPT <hosp> <unit or program>, e.g. MEDCC REGION ICU,MEDCC REGION MED,MEDCC SOGH ICU, etc~~

*individuals get sent a ''link'' in an email to ~~a share to a specific folder for their site Report: INTMED_CCMEDDB_STATS(\\HSC1MSFP0001)~~

====DC Contact Group Administrator====

*[[Data Collection Manager]]

~~{{Discussion}} - [[User:TOstryzniuk|Trish Ostryzniuk]] 14:25, 2018 March 7 ---ICU REPORT~~ distribution~~: we have reviewed an alternate way to distribute reports for ICU~~, ~~Managers~~, ~~Directors and attendings instead of above share folder process~~. Dr. ~~Bojan P. to discuss with~~ ICU ~~and get back to~~ [[~~p:Julie Mojica~~]]~~. This article will need to be updated once change agreed to.~~

=== MEDCC distribution lists ===

Director and Manager Report distribution lists, starting with MEDCC in the Outlook global address book.

*there are 16 contact group in the Outlook global address book

*naming convention RPT <hosp> <unit or program>, e.g. MEDCC REGION ICU, MEDCC REGION MED, MEDCC SOGH ICU, etc

* only used for Internal Medicine Reports

* see [[Distribution of Annual and Quarterly Reports]]

=== Viewing members of an Outlook Mailing List===

==== Updating of MEDCC mailing lists ====

==== In Outlook ====

*The list is updated and maintained by [[p: Pagasa Torres | Pagasa Torres]] who gets updates from Admin Assistant for Regional ICU and Medicine Director.

*She contacts key administrative staff quarterly, to find out if any manager or directors at any of the sites in the Region have changed.

=====Critical Care=====

*All ICU's in City: Christopher Roque - Admin. Assist.

=====Medicine=====

*Grace: Andrea Morrison - Admin. Assist.

*STB: Doreen Gallagher - Admin. Assist.

*HSC: Angela Leclerc - Admin. Assist.

==== Add or Discontinued Distribution List folders ====

eHealth to be contacted by list administrator, ([[Data Processor]]), to add or remove any ''folders'' in Outlook global address book

==== MEDCC Contact Group Administrator ====

*[[p:Pagasa Torres | Pagasa]], [[Data Processor]] for lists

== Viewing members of an Outlook Mailing List==

=== In Outlook ===

If you are using MS Outlook, to look into a DC contact group to see "who" is a member of the group:

# Open an email

Line 21:

Line 42:

# right click your mouse on the contact group and it will open the group allowing you to see who are the members.

==== In Outlook WebAccess ====

=== In Outlook WebAccess ===

If you are using Outlook WebAccess, check the wiki to see who works at a location.

=== Sending to a Mailing List ===

== Sending to a Mailing List ==

In either Outlook or Outlook WebAccess, to sent to a DC group:

# Open an email

Line 33:

Line 54:

# type your email and send

===~~DC Contact Group Administrator~~===

== Related Articles ==

*[[p:Trish Ostryzniuk|Trish]]

~~===MEDCC Contact Group Administrator===~~

*[[p:Pagasa Torres | Pagasa]]

[[Category:Contact List| *]]

[[Category:Reporting]]

@@ Line 1: / Line 1: @@
 We have mailing distribution lists for all programs and locations in the Outlook Email Global Address Book.
-#Data collector distribution lists, the names follow the convention DC_<hosp>_<program>, e.g. '''DC Vic Med'''.
+== Our lists ==
-#* there are 11 contact groups
+=== Data Collector Lists ===
-#* '''DC CC''' - contains '''all''' the members of the ICU collection group in the city.
+Data collector distribution lists, the names follow the convention DC_<hosp>_<CC>, e.g. '''DC HSC CC'''.
-#* '''DC MED''' - contains '''all''' the members of the Medicine collection group in the city.
+* there are 4 contact groups
-#Director and Manager Report distribution lists,
+* '''DC CC''' - contains '''all''' data collectors plus Julie, Pagasa, and Tina
-#*there are 16 contact group in the Outlook global address book
+* the lists were changed to only accept emails from internal senders on 2024-10-30 via Task 333220
-#*naming convention RPT <hosp> <unit or program>, e.g. MEDCC REGION ICU,MEDCC REGION MED,MEDCC SOGH ICU, etc
-*individuals get sent a ''link'' in an email to a share to a specific folder for their site Report:  INTMED_CCMEDDB_STATS(\\HSC1MSFP0001)
+====DC Contact Group Administrator====
+*[[Data Collection Manager]]
-{{Discussion}} - [[User:TOstryzniuk|Trish Ostryzniuk]] 14:25, 2018 March 7 ---ICU REPORT distribution:  we have reviewed an alternate way to distribute reports for ICU, Managers, Directors and attendings instead of above share folder process.  Dr. Bojan P. to discuss with ICU and get back to [[p:Julie Mojica]].    This article will need to be updated once change agreed to.
+=== MEDCC distribution lists ===
+Director and Manager Report distribution lists, starting with MEDCC in the Outlook global address book.
+*there are 16 contact group in the Outlook global address book
+*naming convention RPT <hosp> <unit or program>, e.g. MEDCC REGION ICU, MEDCC REGION MED, MEDCC SOGH ICU, etc
+* only used for Internal Medicine Reports
+* see [[Distribution of Annual and Quarterly Reports]]
-=== Viewing members of an Outlook Mailing List===
+==== Updating of MEDCC mailing lists ====
-==== In Outlook ====
+*The list is updated and maintained by [[p: Pagasa Torres | Pagasa Torres]] who gets updates from Admin Assistant for Regional ICU and Medicine Director.
+*She contacts key administrative staff quarterly, to find out if any manager or directors at any of the sites in the Region have changed.
+=====Critical Care=====
+*All ICU's in City:  Christopher Roque - Admin. Assist.
+=====Medicine=====
+*Grace: Andrea Morrison  - Admin. Assist.
+*STB:  Doreen Gallagher  - Admin. Assist.
+*HSC: Angela Leclerc - Admin. Assist.
+==== Add or Discontinued Distribution List folders ====
+eHealth to be contacted by list administrator, ([[Data Processor]]), to add or remove any ''folders'' in Outlook global address book
+==== MEDCC Contact Group Administrator ====
+*[[p:Pagasa Torres | Pagasa]], [[Data Processor]] for lists
+== Viewing members of an Outlook Mailing List==
+=== In Outlook ===
 If you are using MS Outlook, to look into a DC contact group to see "who" is a member of the group:
 # Open an email
@@ Line 21: / Line 42: @@
 # right click your mouse on the contact group and it will open the group allowing you to see who are the members.
-==== In Outlook WebAccess ====
+=== In Outlook WebAccess ===
 If you are using Outlook WebAccess, check the wiki to see who works at a location.
-=== Sending to a Mailing List ===
+== Sending to a Mailing List ==
 In either Outlook or Outlook WebAccess, to sent to a DC group:
 # Open an email
@@ Line 33: / Line 54: @@
 # type your email and send
-===DC Contact Group Administrator===
+== Related Articles ==
-*[[p:Trish Ostryzniuk|Trish]]
+{{Related Articles}}
-===MEDCC Contact Group Administrator===
-*[[p:Pagasa Torres | Pagasa]]
 [[Category:Contact List| *]]
+[[Category:Reporting]]