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''Pat_ID redirects here because the main office uses the term Serial Number for this.''
''Pat_ID redirects here because the main office uses the term Serial Number for this.''


The only number assigned at the data collector level is the '''serial number''', a number assigned manually from a consecutive sequence managed by each individual unit where data is collected. This means the serial number is unique at the unit level, but not across our data.
<onlyinclude>The Pat_ID / Serial number is consecutive number to identify a ward/unit admission. It is unique per patient ward/unit admission, but not across our data (see [[D_ID]]). </onlyinclude>
 
*IMPORTANT:  on any laptop,  a serial number used must be unique.
 
== Collection Instruction ==
see [[Adding a patient]]
 
The number is assigned automatically, see [[Facilitated Management of Serial numbers]].
 
If you need to change this number after initially entering the patient you need to do this in the [[Patient List]].
 
{{Guideline Minimal Data Set}}
{{Data Integrity Check List}}


==Special-Use Serial Numbers ==
==Special-Use Serial Numbers ==
As of 26 October 2010, special use serial numbers are:
*Serial numbers <10 are used as [[test data]].
*Serial numbers <10 are used as [[test data]].
*Serial numbers 111 to 140 were used for the [[Peer Audit]].
*Serial numbers 111 to 140 were used for the [[Peer Audit]].
*a "new" location starts at Serial number 1.
*a '''"new" [[Laptop identifier]]''' starts at Serial number 150. (If this changes, [[Facilitated Management of Serial numbers]] will need to change as well)


==Serial Number Reuse==
==Serial Number Reuse==
A serial number in [[CCMDB.mdb]] can be re-used once the patient record that used it has been deleted. For example, if you entered a pt twice, with separate numbers and deleted one then you can re-use the deleted number for another patient. (This would have caused problems in HanDBase/PDA, but is fine on the laptops.)
A serial number in [[CCMDB.accdb]] should not be re-used. [[TISS]] and [[sending]] to [[L_PHI]] will run into problems when these numbers are re-used. If serial number is changed [[Statistician]] has added hassle trying to figure out which patient data belongs to.
 
==Legacy HSC_ICU Serial number distribution==
*MICU and CCU share 1 - 50
*SICU 51-100
*IICU use SICU serial number if pt from SICU to IICU. Use MICU serial number if pt from MICU to IICU.
 
===Start Date '''1999'''===
 
==='''Stop Date''': Changes much prior to May 26, 2014 or earlier ===
*MICU/CCU/IICU-M Serial number: 1-50 (start at study 25145) as reported by [[p:Gail Hall-resign, Nov 29, 2018 | Gail Hall]]--Nov 14.14
*SICU/IICU-S  Serial number: 51-100 (no changes) [[p:Joyce Peterson]] no longer follow  as reported Nov 7.14
 
== EMIP ==
Vic and Grace patients with location <hosp>_[[EMIP]] use their own serial number series.


==Serial numbering for STB_ICU (MICU, SICU, CCU)==
STB and HSC have letter postfixes for the EMIPs so each laptop uses own serial sequence.  
*serial numbering for STB was as follows:
**SICU 1-50
**MICU 51-70
**CCU 71-100
*SICU/MICU combined to one unit Jan 15.07 & the new CICU was open. Serial number group sharing stopped.
===Start Date===
*from 1999
===Stop Date===
Nov. 24, 2008 or did we stop it Jan 15.2007?--[[User:TOstryzniuk|TOstryzniuk]] 18:58, 26 October 2010 (CDT)


==Serial numbering for '''HSC_ICU''' (MICU, SICU, CCU, IICU)==
== Related articles ==  
**MICU 1-30
{{Related Articles}}
**CCU 31-50
**SICU 51-100
**IICU use SICU serial number if pt from SICU to IICU. Use MICU serial number if pt from MICU to IICU.
===Start Date===
*1999 
===Change Date===
**MICU/CCU/IICU-M Serial number: 1-50 (start at study 25145)
**SICU/IICU-S  Serial number: 51-100 (no changes)


==Serial numbering for STB_MED (B4, B5, E5) - '''Legacy'''==
{{Collapsable
*the collector who is assigned to B4 is required to pick up an additional 14 patient per month from B5 and 17 patient from E5 to even out workload.
| always= Legacy info
**B5 - serial 86-100 (these additional pts are entered on B4 PDA using this serial number range for every group of 100).
| full=
**E5 - serial numbers 1-20  (these additional pts are entered on B4 PDA using this serial number range for every group of 100).[[User:TOstryzniuk|TOstryzniuk]] 19:24, 4 March 2009 (CST)
== Legacy ==
[[Category: Legacy Data]]
==Legacy - STB_5B: Serial number share plan==
Elaine has been assigned to E6&5B and Deb to E5.  Workload distribution plan: Deb will pick up the FIRST THREE NEW admissions to 5B every month. In the past there has been confusing rules as to which patients Debbie picks up. There is a new rule (effective 11-Aug-14) that will simplify the issue so that anyone doing vacation or sick relief can sort it out. The new rule is: Debbie picks up the first three patients that arrive on 5b from 00:00 hrs, on the first day of the month. It does not matter if they don’t’ get transferred to the 5b/c service attending immediately, two or three days later, or never. When they arrive from 5e or 6e, they are discharged from the e5 or e6 database, and entered into the 5b database.  
===Start Date===
===Start Date===
Started: Sept 17, 2006
Started: June 1, 2010
===Purpose===
===Purpose===
a workload redistribution assessment was done to even out the workload for patient admissions vs EFT.
*assignment changes with workload redistribution
===Stop Date===
===Stop Date===
March 31, 2010
Unsure - but no longer used as confirmed by [[p:Joyce Peterson]] Nov 27.14


==Serial number share plan for STB-5B==
===5B changes '''Jan 21.15'''===
See: '''[[STB Medicine Collection Guide]]'''
*Must do new and backup in AM '''before starting any collection''' on this day.
*E6 collector [[p:Elaine Nagy]] will continue using the 5B serial number sequence which is about 4290 or so. Will not have to skip any serial numbers anymore. 
*E5 collector [[p:Debbie Page-Newton]] - will
**start at '''serial number 150''' and the location for any 5B patient collected on or after this date,
**will use location '''5B_x'''
***As of June 2015 the E5 collector will no longer pick up any 5B patients, all patients on 5B will be followed by the E6 data collector. [[User:Lkaita|Lisa Kaita]] 10:40, 2015 August 18 (CDT)


*Elaine has been assigned to E6&5B and Deb to E5.  Workload distribution plan: Deb will pick up the FIRST THREE NEW admissions to 5B every month.  
===Legacy 5B===  
*Start at: '''5B''' Serial number '''2037'''
*Start at: '''5B''' Serial number '''2037'''
*from every group of 10, Deb will use numbers ending with 1,2,3 and Elaine will use numbers ending with 4,5,6,7,8,0.
*from every group of 10, Deb will use numbers ending with 1,2,3 and Elaine will use numbers ending with 4,5,6,7,8,9,0.
*example:
*example:
**Elaine: 2034-2040, Deb: 2041-2043
**Elaine: 2034-2040, Deb: 2041-2043
**Elaine: 2044-2050, Deb: 2051-2053
**Elaine: 2044-2050, Deb: 2051-2053
**Elaine: 2054-2060, Deb: 2061-2063 etc.........
**Elaine: 2054-2060, Deb: 2061-2063 etc.........
 
*start date: Jun 2, 2010
===Start Date===
*stop date: Jan 21.15
Started: June 1, 2010
===Purpose===
*assignment changes with workload redistribution
===Stop Date===
none - current


==[http://ltc.umanitoba.ca/wikis/ccmdb/index.php/HSC_Medicine_Collection_Guide#HSC_H4H_serial_number_share_plan HSC_H4H Serial number share plan guide]==
=== possible inconsistency ===
===Start Date===
in [[STB_B5#Workload_splitting]] it said the following; moved here to at least have inconsistent info in one place:
*June 1.10
*
===Purpose: workload distribution===
**start, approx:  2015-Jan-30
'''H4H''' HOBS is divided up amongst the data collectors.
**stop: 2015_May_28
*B3/D5 (Pat) - 3 charts/month on H4H
=== No Serials for early studies ===
*D4 (Fran) - 6 charts/month on H4H
There are no serial numbers for early [[Legacy - Study numbers | study numbers]] before incl. Study 13035 CC. There are serials for all medicine studies.
*A4 (Con) - 6 charts/month on H4H
*H4 (Gail)- 15 or more depending on number of admissions on H4H
*H4H is divided up amongst the data collectors


For every 100 numbers:
===Legacy H4H Nov 26.04- no longer applicable ===
*H4H For every '''100''' numbers:
*1-10 belongs to the B3/D5 Data Collector-takes 3 patients a month
*1-10 belongs to the B3/D5 Data Collector-takes 3 patients a month
*11-30 belongs to the D4 Data Collector-takes 6 patients a month
*11-30 belongs to the D4 Data Collector-takes 6 patients a month
*31-50 belongs to the A4 Data Collector-takes 6 patients a month
*31-50 belongs to the A4 Data Collector-takes 6 patients a month
*51-100 belongs to the H4 Data Collector-takes the balance of the monthly admissions
*51-100 belongs to the H4 Data Collector-takes the balance of the monthly admissions
**Start Date: June 1.2010
**Stop Date:  Nov 26.2014


an effort is made to assign collectors patients that belong to the service they usually collect on.
===LEGACY: '''STB_ICU''' (MICU, SICU, CCU) Serial number sharing plan)===
*See: '''[[HSC Medicine Collection Guide]]'''
*serial numbering for STB was as follows:
**SICU 1-50
**MICU 51-70
**CCU 71-100
*SICU/MICU combined to one unit Jan 15.07 & the new CICU was open. Serial number group sharing stopped.
====Start Date====
*from 1999
====Stop Date====
Nov. 24, 2008 or did we stop it Jan 15.2007?--[[User:TOstryzniuk|TOstryzniuk]] 18:58, 26 October 2010 (CDT)


==Serial Numbering for VIC_MED_N5 & S5==
===LEGACY: '''STB_MED''' (B4, B5, E5) Serial number sharing plan===
*the collector who is assigned to B4 is required to pick up an additional 14 patient per month from B5 and 17 patient from E5 to even out workload.
**B5 - serial 86-100 (these additional pts are entered on B4 using this serial number range for every group of 100).
**E5 - serial numbers 1-20  (these additional pts are entered on B4 using this serial number range for every group of 100).[[User:TOstryzniuk|TOstryzniuk]] 19:24, 4 March 2009 (CST)
[[Category:Legacy Data]]
====Start Date====
Started: Sept 17, 2006
====Purpose====
a workload redistribution assessment was done to even out the workload for patient admissions vs EFT.
====Stop Date====
March 31, 2010
 
===LEGACY: Serial Numbering for VIC_MED_N5 & S5===
*These two wards are now on one laptop.  Numbers are continuous from date last checked. For example, last N5 serial number was 5555 on a particular data collection day and continuing on S5, the first S5 serial number will be 5556.
*These two wards are now on one laptop.  Numbers are continuous from date last checked. For example, last N5 serial number was 5555 on a particular data collection day and continuing on S5, the first S5 serial number will be 5556.
*To ensure data integrity, have been collecting data one ward per day and utilizing "pre-send checker" tab so locations are accurate.
*To ensure data integrity, have been collecting data one ward per day and utilizing "pre-send checker" tab so locations are accurate.


*[http://ltc.umanitoba.ca/wikis/ccmdb/index.php/VIC_Medicine_Collection_Guide#Serial_Numbers VIC Medicine Collection Guide]
===LEGACY: Serial Numbering for VIC_MED N5_S5_S3===
====Date changed: '''July 4.13'''====
Reason: workload redistribution.  Noted more admits to S3.
*S3 will now be collected on S4 laptop.
**S4 laptop will end at 8747 and start at serial number 8770 and collect S4 & S3 will be collected starting at 8770 on the S4 laptop.
**N5/S5 will continue to completed the S3 patient already on that laptop. N5/S5 laptop: the last serial number used for S3 is 8760.[[User:TOstryzniuk|Trish Ostryzniuk]] 13:33, 2013 July 8 (CDT)


==Serial Numbering for VIC_MED N5_S5_S3==
====Date changed: '''April 1.12'''====
*Date changed: '''April 1.12'''
*Reason: Workload redistribution  
*Reason: Workload redistribution  
**any '''NEW S3 ward admissions''' starting April 1, 2012 will now be collected on the '''S5''' laptop.
**any '''NEW S3 ward admissions''' starting April 1, 2012 will now be collected on the '''S5''' laptop.
Line 98: Line 131:
**the '''FIRST serial number''' to start to use for al'''l S3, S5 & N5''' patient admissions will start at Serial number '''4957'''.--[[User:TOstryzniuk|Trish Ostryzniuk]] 16:42, 2012 April 2 (CDT)
**the '''FIRST serial number''' to start to use for al'''l S3, S5 & N5''' patient admissions will start at Serial number '''4957'''.--[[User:TOstryzniuk|Trish Ostryzniuk]] 16:42, 2012 April 2 (CDT)


==Serial Numbering for GRA_MED_N5_W3==
== moved from "VIC_Medicine_Collection_Guide" ==
*Week of Feb 20th.2011 - These two wards will now be on one laptop (N5).  [[User: SCortilet | Stephanie]] will start the process to decommission the W3 laptop.] 
===N5 & S5 Data merge to one laptop===
*serial #s for N5 & W3 were merged starting Feb. 23/12 with Serial # 4799; independent W3 serial #s ended with 4290
N5 & S5 data were merged onto one laptop.  Serial numbering for new admissions after merge started at 3264.  Irrespective of which ward they are from (N5 or S5), sequence is continuous. 
====Date of merge N5 & S5====
January 5, 2011
===S3 collection merge to N5 & S5 laptop===
S3 data has merged with N5 & S5 beginning with serial number 4957.
====Date of merge S3 with N5 & S5====
As of April 1 2012,
**April/15 Laptop VGDATACO504433F is used for CTU/EMIPs/OVERs  Laptop VGDATACO is used for N5/S5/S3 VMU
 
==LEGACY: Serial Numbering for GRA_MED_N5_W3==
*Week of February 20, 2012 - These two wards will now be '''on one laptop''' (N5).  [[User: SCortilet | Stephanie]] will start the process to decommission the W3 laptop.  
*February 23, 2012 - serial #s for N5 & W3 were merged starting with Serial # 4799; independent W3 serial #s ended with 4290
*N5 & W3 are combined onto 1 laptop and have been for at least a year (Stephanie Cortilet 2013-09-26)
 
== LEGACY: VIC OVER vs EMIP patients ==
At VIC: the [[OVER]] patients which used to be together with EMIP serial sequence from May 2007 will no longer continue starting Jan 28, 2013.  The serial sequence will be used entirely by EMIP.
 


[[Category: Registry Data]]
}}
[[Category: Identification numbers]]
[[Category:Registry Data]]
[[Category:Identification numbers]]
[[Category:Data Collection Guide]]
Retrieved from "https://ccmdb.kuality.ca/index.php?title=Serial_number"