Scanning to network: Difference between revisions

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~~The purpose of this article~~ is ~~to outline the process of scanning TISS28 paper forms~~, ~~verifying the data in Teleform and committing the data to the TISS28 MS Access database.~~

~~These instructions are applicable to~~ the ~~following:~~

This article documents the scan-to-network functionality of our [[scanner]]. The main use for this is [[TISS28 Form Scanning]] using [[Teleform]].

*Teleform version 10.9 installed in a PC running Windows 7

*Scanning to a network ~~share from a multifunction printer/~~scanner

~~For additional information see~~ this ~~article:~~ [[Teleform]]

== Instructions ==

* wake up ~~the~~ scanner, ~~press~~ "~~scan~~ to ~~network~~" button ~~and confirm next few steps~~

On the scanner:

* ~~files~~ will ~~be stored at \\HSC1MSFP0001\INTMED_CCMDB_ScanFolder; only main office has access to this~~

# put forms into scanner face up

**~~Main office access: [[Pagasa Torres]], [[Tina Tenbergen]], [[Trish Ostryzniuk]], [[Julie Mojica]], I think [[Brad Cloutier]] also?~~?

# on scanner interface, click '''"Scan to Network"'''

# click "Scan to Network" a '''second time'''

# click "Scan it" button

*When scanning done, it will say "scan successful"

** With a message showing "Would you scan additional documents?"

** click "No"

===~~Start Date~~===

=== High volume scanning ===

~~February 25~~, ~~2015~~ - ~~TISS28 scanning operational~~

We have observed that scanning more than ~10 pages at a time can lead to a smudge/line showing up in the scanned image, requiring re-scans. To avoid this:

* scan no more than 10 pages per batch

* nothing to do with over using the machine sometimes the smudge show up randomly in a batch, if I do the next batch no smudge or line.

~~===Concerns - Scanner/Printer - Feb 24~~.~~15===~~

* Discussed with Pagasa to test scanning larger volume to make this smudge problem show up, but then giving the scanner ~15 minutes to cool down '''without cleaning it''' to test if this is really an overheating issue. Waiting to hear back. [[User:PTorres|PTorres]] 09:49, 2019 February 11 (CST)

*~~scans~~ forms ~~in crooked~~

** Pagasa confirms that this is an issue only with larger batches, and that the problem goes away on its own when the scanner has had time to cool down. When a larger batch is scanned, the first few pages are OK, and then the line starts to show up. Pagasa will follow up with the printer people at eHealth about this. }}

** can teleform still catch them when scanned crooked?

* Its been a while that I don't see any line on the Tiss form anymore and also i were able to scanned more tiss forms ex. 10.

* Don't need to call the Teleform about the line issue.

[[User:PTorres|PTorres]] 13:48, 2019 June 13 (CDT)

*takes longer to ~~scan in each form because must pull each form twice for duplex scanning~~. ~~Example~~: ~~25 form took 15-20 seconds on scan on flatbed scanner~~. ~~Takes just over 3 mins for 14 forms~~. ~~Perhaps we can ask Steering if we can lease better quality machine or if others to use for forms & teleform - they contribute to cost of better machine~~.

== File locations ==

** Could try running them through one of the clinic machines to see how their speed matches up. If it is sufficiently faster we could use that or get a similar one. If not any faster, maybe they could benefit from something faster as well and we could work with ~~them~~ to ~~buy.~~

The scanner has been configured with an option labeled: '''Scan to Network'''. This option saves the file(s) to the following network share:

*\\ad.wrha.mb.ca\wrha\HSC\shared\INTMED\INTMED_CCMDB_ScanFolder

Currently the only users with access to this share are:

*[[p:Pagasa Torres]]

*[[p:Tina Tenbergen]]

*[[p:Julie Mojica]]

*too noisy

== Troubleshooting ==

See [[Scanner]], and document interactions with eHealth there.

==Start Date==

February 25, 2015

== Related articles ==

[[Category: Teleform]]

[[Category:Teleform]]

[[Category: Data Processing]]

[[Category:Data Processing]]

[[Category: TISS Scanning]]

[[Category:TISS Scanning]]

[[Category: TISS28]]

[[Category:TISS28.accdb]]

@@ Line 1: / Line 1: @@
-The purpose of this article is to outline the process of scanning TISS28 paper forms, verifying the data in Teleform and committing the data to the TISS28 MS Access database.
+{{DJ | That scanner is gone, right? }}
-These instructions are applicable to the following:
+This article documents the scan-to-network functionality of our [[scanner]]. The main use for this is [[TISS28 Form Scanning]] using [[Teleform]].
-*Teleform version 10.9 installed in a PC running Windows 7
-*Scanning to a network share from a multifunction printer/scanner
-For additional information see this article:  [[Teleform]]
 == Instructions ==
-* wake up the scanner, press "scan to network" button and confirm next few steps
+On the scanner:
-* files will be stored at \\HSC1MSFP0001\INTMED_CCMDB_ScanFolder; only main office has access to this
+# put forms into scanner face up
-**Main office access: [[Pagasa Torres]], [[Tina Tenbergen]], [[Trish Ostryzniuk]], [[Julie Mojica]],  I think [[Brad Cloutier]] also??
+# on scanner interface, click '''"Scan to Network"'''
+# click "Scan to Network" a '''second time'''
+# click "Scan it" button
+*When scanning done, it will say "scan successful"
+** With a message showing "Would you scan additional documents?"
+** click "No"
-===Start Date===
+=== High volume scanning ===
-February 25, 2015 - TISS28 scanning operational
+We have observed that scanning more than ~10 pages at a time can lead to a smudge/line showing up in the scanned image, requiring re-scans. To avoid this:
+* scan no more than 10 pages per batch
+* nothing to do with over using the machine sometimes the smudge show up randomly in a batch, if I do the next batch no smudge or line.
-===Concerns - Scanner/Printer - Feb 24.15===
+* Discussed with Pagasa to test scanning larger volume to make this smudge problem show up, but then giving the scanner ~15 minutes to cool down '''without cleaning it''' to test if this is really an overheating issue. Waiting to hear back. [[User:PTorres|PTorres]] 09:49, 2019 February 11 (CST)
-*scans forms in crooked
+** Pagasa confirms that this is an issue only with larger batches, and that the problem goes away on its own when the scanner has had time to cool down. When a larger batch is scanned, the first few pages are OK, and then the line starts to show up. Pagasa will follow up with the printer people at eHealth about this. }}
-** can teleform still catch them when scanned crooked?
+* Its been a while that I don't see any line on the Tiss form anymore and also i were able to scanned  more tiss forms ex. 10.
+* Don't need to call the Teleform about the line issue.
+[[User:PTorres|PTorres]] 13:48, 2019 June 13 (CDT)
-*takes longer to scan in each form because must pull each form twice for duplex scanning.  Example: 25 form took 15-20 seconds on scan on flatbed scanner.  Takes just over 3 mins for 14 forms. Perhaps we can ask Steering if we can lease better quality machine or if others to use for forms & teleform - they contribute to cost of better machine.
+== File locations ==
-** Could try running them through one of the clinic machines to see how their speed matches up. If it is sufficiently faster we could use that or get a similar one. If not any faster, maybe they could benefit from something faster as well and we could work with them to buy.
+The scanner has been configured with an option labeled:  '''Scan to Network'''.  This option saves the file(s) to the following network share:
+*\\ad.wrha.mb.ca\wrha\HSC\shared\INTMED\INTMED_CCMDB_ScanFolder
+Currently the only users with access to this share are:
+*[[p:Pagasa Torres]]
+*[[p:Tina Tenbergen]]
+*[[p:Julie Mojica]]
-*too noisy
+== Troubleshooting ==
+See [[Scanner]], and document interactions with eHealth there.
+==Start Date==
+February 25, 2015
+== Related articles ==
+{{Related Articles}}
-[[Category: Teleform]]
+[[Category:Teleform]]
-[[Category: Data Processing]]
+[[Category:Data Processing]]
-[[Category: TISS Scanning]]
+[[Category:TISS Scanning]]
-[[Category: TISS28]]
+[[Category:TISS28.accdb]]