Team Meeting 2022-01-25: Difference between revisions

Line 3:

*TIME: 1400-1500

*Place: TEAMS Meeting

== Minutes==

1. Call to Order

2. Action Plans

3. Business Arising

3.1 Database Status-

*update that all current vacant positions, including the manager position are on hold.

* Allan had a meeting with Perry Gray and Ehealth is currently looking at the database and deciding if they will take over as being the repository for the database.

*The re-deployed HSC nurses have been redeployed since November 2020 and Rosanne is hoping they will be the first to be sent back.

3.2 PHIA requirements

*Some collectors are keeping their "sent" profiles on their laptops, greater than 24 hours after "sending". This is against PHIA policy to do so, once the profiles are sent they must be deleted from the laptop after 24 hours.

*Mailah asked if it would be ok to copy and put them in a microsoft word document and save them, this is also not acceptable practice.

*Sherry asked about when Pagasa is on vacation, there are ways of saving the back ups for longer periods, so profiles can still be deleted. The importance of doing "news and back up" was emphasized.

3.3 Triggering query

* This is a new query for when an error message pops up and the collector is unable to decipher where the error is. By clicking on the button it will help to pinpoint were the error is.

3.4 Vacation Planning

* Pam reviewed her proposal has outlined below. For the current vacation planning year, we will continue to allocate vacation as per previous years, One collector can be away from each site at any given time.

* Rosanne pointed out that in the current state, we have vacant positions and redeployed staff it would not be prudent to have two collectors away at each site. This can be revisited once we have a full complement of staff. The collective agreement will be followed for vacation planning.

*Sherry and Mindy pointed out that in the Proposal, Grace would be the exception, and that didn't seem equitable. Mindy also noted that vacation planning has always gone by seniority and that is the most equitable way of doing it.

3.5 Publications

* a link was provided to the wiki to show the research projects that have come directly from use of our database.

4. New Business- no new business

5. Round Table

* Sherry asked if there could be an easier way to go through the CCMDB updates (change log) when a collector returns from vacation.

*ACTION PLAN- Lisa will ask Tina

*Lisa noted that she will be training Mindy at other sites SBGH and HSC. Any other collectors who wish to be trained at other sites please let Lisa know

* Working from home is working well for those at SBGH, collectors at HSC and Grace appreciate the flexibility of the option to work from home on bad weather days. The directive remains that if your job can be done from home please do so.

== Agenda ==

@@ Line 3: / Line 3: @@
 *TIME: 1400-1500
 *Place: TEAMS Meeting
+== Minutes==
+. Call to Order
+. Action Plans
+. Business Arising
+.1 Database Status-
+*update that all current vacant positions, including the manager position are on hold.
+* Allan had a meeting with Perry Gray and Ehealth is currently looking at the database and deciding if they will take over as being the repository for the database.
+*The re-deployed HSC nurses have been redeployed since November 2020 and Rosanne is hoping they will be the first to be sent back.
+.2 PHIA requirements
+*Some collectors are keeping their "sent" profiles on their laptops, greater than 24 hours after "sending".  This is against PHIA policy to do so, once the profiles are sent they must be deleted from the laptop after 24 hours.
+*Mailah asked if it would be ok to copy and put them in a microsoft word document and save them, this is also not acceptable practice.
+*Sherry asked about when Pagasa is on vacation, there are ways of saving the back ups for longer periods, so profiles can still be deleted.  The importance of doing "news and back up" was emphasized.
+.3 Triggering query
+* This is a new query for when an error message pops up and the collector is unable to decipher where the error is.  By clicking on the button it will help to pinpoint were the error is.
+.4 Vacation Planning
+* Pam reviewed her proposal has outlined below.  For the current vacation planning year, we will continue to allocate vacation as per previous years, One collector can be away from each site at any given time.
+* Rosanne pointed out that in the current state, we have vacant positions and redeployed staff it would  not be prudent to have two collectors away at each site.  This can be revisited once we have a full complement of staff.  The collective agreement will be followed for vacation planning.
+*Sherry and Mindy pointed out that in the Proposal, Grace would be the exception, and that didn't seem equitable.  Mindy also noted that vacation planning has always gone by seniority and that is the most equitable way of doing it.
+.5 Publications
+* a link was provided to the wiki to show the research projects that have come directly from use of our database.
+. New Business- no new business
+. Round Table
+* Sherry asked if there could be an easier way to go through the CCMDB updates (change log) when a collector returns from vacation.
+*ACTION PLAN- Lisa will ask Tina
+*Lisa noted that she will be training Mindy at other sites SBGH and HSC.  Any other collectors who wish to be trained at other sites please let Lisa know
+* Working from home is working well for those at SBGH, collectors at HSC and Grace appreciate the flexibility of the option to work from home on bad weather days.  The directive remains that if your job can be done from home please do so.
 == Agenda ==