Data collection log form

The Data collection log form is a paper form that the data collectors use to write down some info about their patients to keep track of them. Much of the information is identical to what is displayed in CCMDB.accdbs Patient List and Previous entry form.

These forms "live" for a time being, in a data collector's binder. The Master Log Collection form resides in Main office for print shop.

The sheet is entirely for the convenience of the collector. Please dispose of it in confidential waste when you no longer need it. (The sheet used to be sent to the main office, but this is no longer required (June 8.16))

Form

To see a copy of the Data Collection Log form go to:

• File:2016 NEW master BLANK data collection logsheet.pdf

Staff are not supposed to use their own version of the Data Collection Logs nor should they be making photocopies of this form. It cost more to photocopy than to get a batch done in the printshop. We currently have a number of versions of the data collection log forms that staff are using. If you are one of those units that are using a version other than one shown in link above, please contact the Data Processor and she will order them from printshop. -Trish Ostryzniuk 14:59, 2012 October 24 (CDT)--Trish Ostryzniuk 16:27, 2016 September 19 (CDT)

Data Collector Use

Keeping track of Serial number / Pat_ID

Shows the last serial used for each ward to show collector which is the next one to use.

We now have Facilitated Management of Serial numbers. This should eliminate the function of the paper forms to keep track of serials. If it doesn't, could someone please explain how the paper log is still helping with this? Ttenbergen 09:11, 2020 April 15 (CDT)

• SMW

• Cargo

• Categories

coordination between collectors

see Coordination of data between collectors

With PatientFollow Project, is there still any coordination like that?

• SMW

• Cargo

• Categories

is there honestly still any use for these?

Tina had emailed Lisa about this and Lisa's answer on 2020-07-28 was: <quote> Well, I have reflected on this and was making sure that I’m not being stubborn. But with the current newbies using the integrator we do need the log to track the accept/arrive times cause the integrator doesn’t populate both fields (cognos does). We also use the logs to check when Pagasa has questions about previous patients, and we do check to see if we have duplicated entries by looking at the log books. (sometimes the files are sent so we just look back at the logs) Also, I’m not certain I entered a patient I refer back to them. I think that once Cognos is really reliable we may be able to get rid of them but for now I think we should keep them. If the last 3 months were made available what would that look like? Just concerned it would make our database on our laptops crowded or messy. </quote> Getting back to this question now. The Previous entry form makes available some information about previously entered and deleted patients - no names, but chart numbers are in there. Would that be good enough to replace the paper form? The two uses of these forms seem to not be relevant any longer, are there any other reasons to fill these out, ie. how is this information actually still helpful? Ttenbergen 21:44, 2020 November 25 (CST)

• SMW

• Cargo

• Categories