Laptop Setup

This article contains instructions on how to set up a new laptop for a new location.

Kit

Stuff to take to a location to set up a laptop:

• laptop
• charger
• SD Card (use the one from the previous laptop if this is a replacement)
• mouse

Laptop Prep

eHealth Prep

Any new laptop needs to be image by eHealth.

Send an email to the service desk with the following info:

• Novell - Don't include the client even for sites that use it, these laptops will just log into AD since that's all that's needed to access the regional server
• Pointsec - laptops use a different version than standard (in Start Menu/Checkpoint)
• MS Access - this is no longer part of the standard image so it needs to be requested (or you'll have to add it later, see instructions below)
• admin rights - for Tina Tenbergen, Linda Hathout and Kym Morris
• wireless networking - the laptop needs to be added to a group to make this work
• local printer - ehealth to set up if know destination of laptop

BIOS Settings

Change BIOS settings to save power (if settings are available)

• disable wireless in locations that don't use wireless
  • as of 2011-02-02 only STB and VIC use wireless
• disable bluetooth

With Any Internet Connection

• Windows Update (update.microsoft.com - use custom and do not download Service Pack3 or Internet Explorer 7 or 8)
• Firefox (less buggy for wiki editing) http://www.mozilla.com/en-US/firefox/new/
• Install MS Access
  • Add/Remove programs, MS Office, Change, make sure Access checkbox is checked
• clean up Startup menu in Start Menu, Programs (remove programs we don't use - should be empty except ST B who need Citrix)
• Encrypt the SD card
• set password for screensaver (rightclick desktop, properties, screensaver tab, checkbox password)

On WRHA Network

• Check proxy settings (http://wpad.wrha.mb.ca/proxy.pac)
  • Internet Explorer - Tool/internet options/connections/lan settings
  • Firefox - Tools/options/advanced/network/ settings
• Admin Rights on Laptops - add all local users as admins (must be plugged into network for this)
• Run batch job to copy contents of Regional Server\maintenance\Laptop Files to C:\, (run Regional Server\maintenance\laptop files copier.bat, which also gets the newest ccmdb.mdb) including:
  • empty ccmdb_programs and ccmdb_data directories
  • batches directory with following files
    • for "News and backup"
    • Microsoft_access_macro_security_low.reg - used by batch file ins Startup folder
    • MountTrueCypt.bat
  • documents and settings\all users\desktop with following shortcuts:
    • CCMDB wiki (i.e. to http://ltc.umanitoba.ca/ccmdb/) recent changes
    • Regional Server
    • Wikipedia
    • hours template shortcut
    • SD Card
    • Output Folder
    • ccmdb programs shortcut
    • workstation_name.bat - a batch file that tells the workstation name for use in remote controlling the PC
  • documents and settings\all users\start menu\programs\startup with following file:
    • net_use_reg_srv.bat
    • MountTrueCypt.bat - see Encrypting SD card using TrueCrypt for details
    • Microsoft_access_macro_security_low.bat which uses batches\Microsoft_access_macro_security_low.bat

Setup on delivery

These are stored in the user profile so they have to be set up with the user logged in.

• set up printing
• Access settings changes with the user logged in:
  • set menus to always show all (Tools, Customize, Always show full menus)
• change Folder Options to be visible; Windows explorer, Tools, View,
  • uncheck "Hide extensions for known file types"
• set battery settings
  • always display (Control Panel/Power Options/Alarm/Alarm Action Sound Alarm for both low and critical)
  • audible warning (Control Panel/Power Options/Advances/ Always show icon on tool bar)
• enable remote control
  • System Properties, Remote Tab, check "allow users to connect remotely to this computer"

Retrieve Data

If restoring for a previously collected location:

• See Restoring Laptop Data from the SD Card
• See Laptop data Restore from Regional Server

Test News and Backup

• change settings in and test "News and backup" (see "News and backup" batch file#Setting up the file on a laptop

Train the collector

• battery swaps
• turn on/off
• daily "News and backup" batch file
• explain locks + anchors (i.e. if you want one, talk to Trish, but keep in mind that they are awkward to use)