Ward admission log forms: Difference between revisions

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Now that most places are using laptops I have had some feedback regarding the patient list screen. It sounds like some of you would be able to do away with your log sheets if that screen had slightly different information than it does now.

~~I propose to change the patient list on the laptop in the following way:~~

* Would this screen now work to eliminate the log sheets? If not, what is required?

* ~~reduce font size~~ to ~~that used in other forms to accommodate more columns~~

* eliminate ~~DOB and PHIN~~, ~~not as important as other info~~

* add a new column for room number (would allow Grace and possibly Vic to eliminate bed maps)

* add admit date/time and discharge date/time

* what ~~would be the consensus: would you like the first ~ 10 letters of the notes field?~~

* detailed admit-from so collector knows whom to contact (as opposed to our limited one)

** would it be reasonable to change the admit-from dropdown to include every unique ward and then stream the output back to generic "W" for Ed's DB to handle?

** alternatively: this field would only be needed to contact data collectors at other sites, i.e. only once. What if I made it available in the [[Patient Viewer]] form instead of on the listing. That way the info would be available on the laptop, but would not take up any of the limited space for the list

~~Would that work for you at your location? Do you have additional changes you'd like~~ to ~~see to the list?~~

* Let me know if the new listing works, e.g. I am totally open to order of components and delimiters (ie brackets, spaces, commas, dashes...)

~~{{Discussion}}~~

~~== Attempt at summary and proposal ==~~

~~I propose we do the following:~~

* eliminate the room number

* add PHIN and DOB

* to make all of the two new fields fit combine fields (only on the patient list) into something like

** LastName, FirstName (DOB - chart - PHIN)

** I am totally open to order of components and delimiters (ie brackets, spaces, commas, dashes...)

* we could save space also by changing the formats of admit and discharge columns. Are times required? How about hours only, or no year? Full info would still be available in patient record

* could make the record on the patient list into two lines if we need more info or larger fonts, but there would be a lot more scrolling. Thoughts?

* ~~start collecting to/from wards for cc in variables (same as medicine)~~

* We could make the record on the patient list into two lines if we need more info or larger fonts, but there would be a lot more scrolling. For example, is more space of the Notes field required?

* set up an extractor for Pagasa in cleaner to be ~~able to send collectors the whole story about~~ a ~~patient for whom she has questions~~.

** would that help? I am not clear on what she actually asks people to do.

==HSC==

*No reduction in font size please. DOB and PHIN required if chart number entered incorrectly, and when the medical wards have many pts who share last names as well as first it is essential. HSC does not require room #s. Clarify where the admit date and time are to go as they are already capture. Also clarify the comment of the note field. The space is fine as is. For medicine all the wards are listed in the variable 1 and 2. Fran and Pat--[[User:FLindell|FLindell]] 13:24, 2012 May 8 (CDT)

**Agree with Fran and Pat.--[[User:CMarks|CMarks]] 13:02, 2012 May 9 (CDT)

***I thought you no longer wanted our log forms, as we are supposedly paperless. I thought logs were our personal preference for tracking our own patients. --[[User:FLindell|FLindell]] 12:53, 2012 May 8 (CDT)

==STB==

We do not need to see the room number. The note field is nice to display as is. Admit from & discharge to ie BW would not be sufficient. Need to know which ward sent to for Pagasa audits. In critical care the only place we write the specific ward from or to is on the log sheet. The other option is to have critical care use the variables like medicine for specific wards sent to and from. --[[User:LKolesar|LKolesar]] 07:58, 2012 May 9 (CDT)

*We have been using pencil in our log sheets for a long long time because we are always needing to change times and we erase a lot on these sheets. In critical care I think most data collectors send a copy of the log sheets with their tiss and greens via mail system so they are not usually faxed or scanned. Does this apply to all data collectors or just those who scan or fax their log sheets?? --[[User:LKolesar|LKolesar]] 07:24, 2012 May 8 (CDT)

*We do not currently have the phin or dob in our patient list view, nor do we have this information on our paper log sheets so I don't understand why we are including this in this discussion?? Transfer ready in my opinion should have never been put on the paper logs and we certainly do not need it in the patient list view on the laptops. Taking out the room number column and using this space to type in any specifics that we require would work for me. That way it can be made to suit everyone. It is only for our personal use anyway. What does everyone else think? For future audits by Pagasa we will need the specific wards to and from especially for out of hospital sites. Can this be included in the variables like medicine has?--[[User:LKolesar|LKolesar]] 07:05, 2012 May 10 (CDT)

**We have been using pencil in our log sheets for a long long time because we are always needing to change times and we erase a lot on these sheets. In critical care I think most data collectors send a copy of the log sheets with their tiss and greens via mail system so they are not usually faxed or scanned. Does this apply to all data collectors or just those who scan or fax their log sheets?? --[[User:LKolesar|LKolesar]] 07:24, 2012 May 8 (CDT)

==VIC==

@@ Line 3: / Line 3: @@
 Now that most places are using laptops I have had some feedback regarding the patient list screen. It sounds like some of you would be able to do away with your log sheets if that screen had slightly different information than it does now.
-I propose to change the patient list on the laptop in the following way:
+* Would this screen now work to eliminate the log sheets? If not, what is required?
-* reduce font size to that used in other forms to accommodate more columns
-* eliminate DOB and PHIN, not as important as other info
-* add a new column for room number (would allow Grace and possibly Vic to eliminate bed maps)
-* add admit date/time and discharge date/time
-* what would be the consensus: would you like the first ~ 10 letters of the notes field?
-* detailed admit-from so collector knows whom to contact (as opposed to our limited one)
-** would it be reasonable to change the admit-from dropdown to include every unique ward and then stream the output back to generic "W" for Ed's DB to handle?
-** alternatively: this field would only be needed to contact data collectors at other sites, i.e. only once. What if I made it available in the [[Patient Viewer]] form instead of on the listing. That way the info would be available on the laptop, but would not take up any of the limited space for the list
-Would that work for you at your location? Do you have additional changes you'd like to see to the list?
+* Let me know if the new listing works, e.g. I am totally open to order of components and delimiters (ie brackets, spaces, commas, dashes...)
-{{Discussion}}
-== Attempt at summary and proposal ==
-I propose we do the following:
-* eliminate the room number
-* add PHIN and DOB
-* to make all of the two new fields fit combine fields (only on the patient list) into something like
-** LastName, FirstName (DOB - chart - PHIN)
-** I am totally open to order of components and delimiters (ie brackets, spaces, commas, dashes...)
 * we could save space also by changing the formats of admit and discharge columns. Are times required? How about hours only, or no year? Full info would still be available in patient record
-* could make the record on the patient list into two lines if we need more info or larger fonts, but there would be a lot more scrolling. Thoughts?
-* start collecting to/from wards for cc in variables (same as medicine)
+* We could make the record on the patient list into two lines if we need more info or larger fonts, but there would be a lot more scrolling. For example, is more space of the Notes field required?
-* set up an extractor for Pagasa in cleaner to be able to send collectors the whole story about a patient for whom she has questions.
-** would that help? I am not clear on what she actually asks people to do.
 ==HSC==
-*No reduction in font size please. DOB and PHIN required if chart number entered incorrectly, and when the medical wards have many pts who share last names as well as first it is essential. HSC does not require room #s. Clarify where the admit date and time are to go as they are already capture. Also clarify the comment of the note field. The space is fine as is. For medicine all the wards are listed in the variable 1 and 2. Fran and Pat--[[User:FLindell|FLindell]] 13:24, 2012 May 8 (CDT)
-**Agree with Fran and Pat.--[[User:CMarks|CMarks]] 13:02, 2012 May 9 (CDT)
-***I thought you no longer wanted our log forms, as we are supposedly paperless. I thought logs were our personal preference for tracking our own patients. --[[User:FLindell|FLindell]] 12:53, 2012 May 8 (CDT)
 ==STB==
-We do not need to see the room number. The note field is nice to display as is. Admit from & discharge to ie BW would not be sufficient.  Need to know which ward sent to for Pagasa audits. In critical care the only place we write the specific ward from or to is on the log sheet.  The other option is to have critical care use the variables like medicine for specific wards sent to and from. --[[User:LKolesar|LKolesar]] 07:58, 2012 May 9 (CDT)
+*We have been using pencil in our log sheets for a long long time because we are always needing to change times and we erase a lot on these sheets.  In critical care I think most data collectors send a copy of the log sheets with their tiss and greens via mail system so they are not usually faxed or scanned.  Does this apply to all data collectors or just those who scan or fax their log sheets?? --[[User:LKolesar|LKolesar]] 07:24, 2012 May 8 (CDT)
-*We do not currently have the phin or dob in our patient list view, nor do we have this information on our paper log sheets so I don't understand why we are including this in this discussion??  Transfer ready in my opinion should have never been put on the paper logs and we certainly do not need it in the patient list view on the laptops.  Taking out the room number column and using this space to type in any specifics that we require would work for me.  That way it can be made to suit everyone.  It is only for our personal use anyway.  What does everyone else think?  For future audits by Pagasa we will need the specific wards to and from especially for out of hospital sites. Can this be included in the variables like medicine has?--[[User:LKolesar|LKolesar]] 07:05, 2012 May 10 (CDT)
-**We have been using pencil in our log sheets for a long long time because we are always needing to change times and we erase a lot on these sheets.  In critical care I think most data collectors send a copy of the log sheets with their tiss and greens via mail system so they are not usually faxed or scanned.  Does this apply to all data collectors or just those who scan or fax their log sheets?? --[[User:LKolesar|LKolesar]] 07:24, 2012 May 8 (CDT)
 ==VIC==