Tiss76 Form Scanning: Difference between revisions

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The [[TISS76-Form]], [[TISS28]] form processed by the [[Data Processor]].

The [[TISS76-Form]] and [[TISS28]] form is processed by the [[Data Processor]] using [[Teleform]].

*instructions and process will change when we go to [[TISS28]] target date Jan 1.13.[[User:TOstryzniuk|Trish Ostryzniuk]] 19:02, 2012 October 10 (CDT)

==Number of pages scanned and uploaded to master [[TMSX]] database==

==Number of pages scanned and uploaded to master TMSX database==

[[TISS76-Form]] - From 1988 to mid September 1998, only one page (pts first 5 ICU days) of TISS76 was scanned into master [[TMSX]] (Critical Care) database. Mid Sept 1998, we started to scan in two pages (pts first 10 ICU days).

[[TISS28]]-January, 1, 2013 - New TISS28 we will scan all pages for entire patients LOS in ICU. New form will have 7 days per form. TISS28 data will not be uploaded to master [[TMSX]] (Critical Care) database. It will be stored in an alternate repository.

[[TISS28]]-January, 1, 2013 - New TISS28 we will scan all pages for entire patients LOS in ICU. New form will have 7 days per form. TISS28 data will not be uploaded to master TMSX (Critical Care) database. It will be stored in an alternate repository.

== TISS Form Processing Steps==

Line 34:

TISS forms are now ready for scanning

=== [[Teleform]] Scanning process ===

=== Teleform Scanning process ===

It is possible to put 20 or 30 TISS forms on the [[Scanner]] at one time.

It is possible to put 20 or 30 TISS forms in the [[Scanner]] at one time.

Steps required to Navigating through Teleform Programs.

==== Scanning ====

On the [[Scanner PC]]:

On the Scanner PC:

* Double-click on the '''Teleform Reader''' shortcut on the desktop

* Click on the '''Scan''' menu, then '''Scan Station'''

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* Select '''File''', '''New Batch'''

* Click the '''Start''' button

* [[Scanner]] will start scanning in the TISS forms, Pagasa says the automatic document feeder can handle 20-30 forms at a time

* Scanner will start scanning in the TISS forms, Pagasa says the automatic document feeder can handle 20-30 forms at a time

* Click '''Accept'''

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***'''C:/Tfrm6/Exp/''MedTest5.ps''''' (for Medicine iTISS)(stopped collecting December 16, 2006 @ 0001 hrs)

== ~~'''~~[[TScanReader.exe]]~~'''==~~

== TScanReader.exe==

*This program takes the TISS output data from Teleform, reads and uploads it into the ICU or Medicine database.

*The [[TScanReader.exe]] program takes the TISS output data from Teleform, reads and uploads it into the ICU or Medicine database.

*[[TScanStudy.exe]] for Medicine.

*[[TScanStudy.exe]] is the corresponding program for Medicine.

[[file:Change pot.svg|right]]<noinclude>

==TISS Upload Procedure==

* To upload TISS into Master Database [[TMSX]] on you desktop go to the SHORTCUT -''''''ICU TScanReader.exe'''''' - double click.

* To upload TISS into Master Database TMSX on you desktop go to the SHORTCUT -''''''ICU TScanReader.exe'''''' - double click.

* Click START

*when completed click EXIT.

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*30-40 TISS forms on [[Scanner]] document feed.

*30-40 TISS forms on Scanner document feed.

*After scanning [[TISS]] I verified it right away and appended it to the Critical Care Master Database, [[TMSX]] using ~~'''[[~~TScanReader.exe~~]]'''~~

*After scanning [[TISS]] I verified it right away and appended it to the Critical Care Master Database, TMSX using TScanReader.exe

*file the [[TISS]] forms.

*file the TISS forms.

[[User:PTorres|PTorres]] 08:49, 31 July 2008 (CDT)

[[User:TOstryzniuk|TOstryzniuk]] 20:18, 5 November 2008 (CST)

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===Troubleshooting Teleform===

1.~~if '''[[~~TScanReader.exe~~]]'''~~ is not able to upload the tftiss.ps into the ICU database to TMSX/Data/TISS.dat, and you get the following error message: [http://ltc.umanitoba.ca/ccmdb/images/4/43/TscanReader_ERROR_message.pdf file may be out of alignment....?] then proceed with the following steps to resolve.

1. If TScanReader.exe is not able to upload the tftiss.ps into the ICU database to TMSX/Data/TISS.dat, and you get the following error message: [http://ltc.umanitoba.ca/ccmdb/images/4/43/TscanReader_ERROR_message.pdf file may be out of alignment....?] then proceed with the following steps to resolve.

*a. Login to ICU database [[TMSX]] and see which [[TISS]] forms were uploaded successfully into TISS.dat file from the batch that was scanned in.

*a. Login to ICU database TMSX and see which TISS forms were uploaded successfully into TISS.dat file from the batch that was scanned in.

*b. go to: '''C:/Tfrm6/exp''' and look for '''tftiss.ps'''. Delete this file.

*c. go to '''C:/Critfrm6''' and look for '''TScanX.dat'''. Delete this file too.

*d. If none of the forms were uploaded successfully into database then rescan your whole batch.

*if only some of the forms were uploaded then rescan only those [[TISS]] forms from the batch that were not uploaded into the database successfully.

*if only some of the forms were uploaded then rescan only those TISS forms from the batch that were not uploaded into the database successfully.

**Dec 10.08- Noted that [[:Category: Teleform | Teleform]] is picking up extra data at the beginning of most serial number slots on the back page of most TISS forms. This shows up as a number "1" in front of each serial number.

**If this additional character is missed and not deleted from the slot in Teleform Verifier it will be included in the committed (exported) ttiss.ps file for that form. [[TScanReader.exe]] is unable to read that form correctly into database because the serial number on the front and back page of the form doesn't match and reports a possible misalignment. Any forms after that this forms are also not read into database.

**If this additional character is missed and not deleted from the slot in Teleform Verifier it will be included in the committed (exported) ttiss.ps file for that form. TScanReader.exe is unable to read that form correctly into database because the serial number on the front and back page of the form doesn't match and reports a possible misalignment. Any forms after that this forms are also not read into database.

**On the scanned image, there is a long line through the image. This started about June 2008 from what I can see. The line down is there because the [[Scanner]] has not been cleaned for sometime.

**On the scanned image, there is a long line through the image. This started about June 2008 from what I can see. The line down is there because the Scanner has not been cleaned for sometime.

**The data processor '''must clean the [[Scanner]] once a month''' in order to avoid this type of dirt build up which is now showing up on forms.

**The data processor '''must clean the Scanner once a month''' in order to avoid this type of dirt build up which is now showing up on forms.

[[User:TOstryzniuk|TOstryzniuk]] 14:21, 11 December 2008 (CST)

@@ Line 1: / Line 1: @@
-The [[TISS76-Form]], [[TISS28]] form processed by the [[Data Processor]].
+The [[TISS76-Form]] and [[TISS28]] form is processed by the [[Data Processor]] using [[Teleform]].
 *instructions and process will change when we go to [[TISS28]] target date Jan 1.13.[[User:TOstryzniuk|Trish Ostryzniuk]] 19:02, 2012 October 10 (CDT)
-==Number of pages scanned and uploaded to master [[TMSX]] database==
+==Number of pages scanned and uploaded to master TMSX database==
 [[TISS76-Form]] - From 1988 to mid September 1998, only one page (pts first 5 ICU days) of TISS76 was scanned into master [[TMSX]] (Critical Care) database.  Mid Sept 1998, we started to scan in two pages (pts first 10 ICU days).
-[[TISS28]]-January, 1, 2013 - New TISS28 we will scan all pages for entire patients LOS in ICU.  New form will have 7 days per form. TISS28 data will not be uploaded to master [[TMSX]] (Critical Care) database.  It will be stored in an alternate repository.
+[[TISS28]]-January, 1, 2013 - New TISS28 we will scan all pages for entire patients LOS in ICU.  New form will have 7 days per form. TISS28 data will not be uploaded to master TMSX (Critical Care) database.  It will be stored in an alternate repository.
 == TISS Form Processing Steps==
@@ Line 34: / Line 34: @@
 TISS forms are now ready for scanning
-=== [[Teleform]] Scanning process ===
+=== Teleform Scanning process ===
-It is possible to put 20 or 30 TISS forms on the [[Scanner]] at one time.
+It is possible to put 20 or 30 TISS forms in the [[Scanner]] at one time.
 Steps required to Navigating through Teleform Programs.
 ==== Scanning ====
-On the [[Scanner PC]]:
+On the Scanner PC:
 * Double-click on the '''Teleform Reader''' shortcut on the desktop
 * Click on the '''Scan''' menu, then '''Scan Station'''
@@ Line 45: / Line 45: @@
 * Select '''File''', '''New Batch'''
 * Click the '''Start''' button
-* [[Scanner]] will start scanning in the TISS forms, Pagasa says the automatic document feeder can handle 20-30 forms at a time
+* Scanner will start scanning in the TISS forms, Pagasa says the automatic document feeder can handle 20-30 forms at a time
 * Click '''Accept'''
@@ Line 69: / Line 69: @@
 ***'''C:/Tfrm6/Exp/''MedTest5.ps''''' (for Medicine iTISS)(stopped collecting December 16, 2006 @ 0001 hrs)
-== '''[[TScanReader.exe]]'''==
+== TScanReader.exe==
-*This program takes the TISS output data from Teleform, reads and uploads it into the ICU or Medicine database.
+*The [[TScanReader.exe]] program takes the TISS output data from Teleform, reads and uploads it into the ICU or Medicine database.
-*[[TScanStudy.exe]] for Medicine.
+*[[TScanStudy.exe]] is the corresponding program for Medicine.
 [[file:Change pot.svg|right]]<noinclude>
 ==TISS Upload Procedure==
-* To upload TISS into Master Database [[TMSX]] on you desktop go to the SHORTCUT -''''''ICU TScanReader.exe'''''' - double click.
+* To upload TISS into Master Database TMSX on you desktop go to the SHORTCUT -''''''ICU TScanReader.exe'''''' - double click.
 * Click START
 *when completed click EXIT.
@@ Line 89: / Line 89: @@
-*30-40 TISS forms on [[Scanner]] document feed.
+*30-40 TISS forms on Scanner document feed.
-*After scanning [[TISS]] I verified it right away and appended it to the Critical Care Master Database, [[TMSX]] using '''[[TScanReader.exe]]'''
+*After scanning [[TISS]] I verified it right away and appended it to the Critical Care Master Database, TMSX using TScanReader.exe
-*file the [[TISS]] forms.
+*file the TISS forms.
 [[User:PTorres|PTorres]] 08:49, 31 July 2008 (CDT)
 [[User:TOstryzniuk|TOstryzniuk]] 20:18, 5 November 2008 (CST)
@@ Line 97: / Line 97: @@
 ===Troubleshooting Teleform===
-.if '''[[TScanReader.exe]]''' is not able to upload the tftiss.ps into the ICU database to TMSX/Data/TISS.dat, and you get the following error message: [http://ltc.umanitoba.ca/ccmdb/images/4/43/TscanReader_ERROR_message.pdf file may be out of alignment....?] then proceed with the following steps to resolve.
+. If TScanReader.exe is not able to upload the tftiss.ps into the ICU database to TMSX/Data/TISS.dat, and you get the following error message: [http://ltc.umanitoba.ca/ccmdb/images/4/43/TscanReader_ERROR_message.pdf file may be out of alignment....?] then proceed with the following steps to resolve.
-*a. Login to ICU database [[TMSX]] and see which [[TISS]] forms were uploaded successfully into TISS.dat file from the batch that was scanned in.
+*a. Login to ICU database TMSX and see which TISS forms were uploaded successfully into TISS.dat file from the batch that was scanned in.
 *b. go to: '''C:/Tfrm6/exp''' and look for '''tftiss.ps'''.  Delete this file.
 *c. go to '''C:/Critfrm6''' and look for '''TScanX.dat'''.  Delete this file too.
 *d. If none of the forms were uploaded successfully into database then rescan your whole batch.
-*if only some of the forms were uploaded then rescan only those [[TISS]] forms from the batch that were not uploaded into the database successfully.
+*if only some of the forms were uploaded then rescan only those TISS forms from the batch that were not uploaded into the database successfully.
 **Dec 10.08- Noted that [[:Category: Teleform | Teleform]] is picking up extra data at the beginning of most serial number slots on the back page of most TISS forms.  This shows up as a number "1" in front of each serial number.
-**If this additional character is missed and not deleted from the slot in Teleform Verifier it will be included in the committed (exported) ttiss.ps file for that form.   [[TScanReader.exe]] is unable to read that form correctly into database because the serial number on the front and back page of the form doesn't match and reports a possible misalignment.  Any forms after that this forms are also not read into database.
+**If this additional character is missed and not deleted from the slot in Teleform Verifier it will be included in the committed (exported) ttiss.ps file for that form.   TScanReader.exe is unable to read that form correctly into database because the serial number on the front and back page of the form doesn't match and reports a possible misalignment.  Any forms after that this forms are also not read into database.
-**On the scanned image, there is a long line through the image. This started about June 2008 from what I can see. The line down is there because the [[Scanner]] has not been cleaned for sometime.
+**On the scanned image, there is a long line through the image. This started about June 2008 from what I can see. The line down is there because the Scanner has not been cleaned for sometime.
-**The data processor '''must clean the [[Scanner]] once a month''' in order to avoid this type of dirt build up which is now showing up on forms.
+**The data processor '''must clean the Scanner once a month''' in order to avoid this type of dirt build up which is now showing up on forms.
 [[User:TOstryzniuk|TOstryzniuk]] 14:21, 11 December 2008 (CST)