TISS28 Form Scanning: Difference between revisions

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The purpose of this article is to outline the process of scanning TISS28 paper forms, verifying the data in Teleform and committing the data to the TISS28 MS Access database.

These instructions are applicable to the following:

*Teleform version 10.9 installed in a PC running Windows 7

*Scanning to a network share from a multifunction printer/scanner

For additional information see this article: [[Teleform]]

Steps required to Navigating through Teleform Programs.

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# right-click the batch and click "Commit"; say "OK" to "Commit batch data?"

==~~Other things to resolve with data processing~~==

==Filing of TISS28 forms==

*~~site STB ICMS & STB ICCS~~ - ~~will want~~ a ~~PROGRAM & not a data collector~~ to ~~correct~~ the ~~location name~~ on form ~~for STB~~

Being stored as electronic and paper form.

*~~if STB_ICMS convert~~ to ~~STB_MICU~~

*if STB_ICCS convert to ~~STB_CICU~~

===Electronic Images===

The scanned images are stored on the following network share:

*\\hsc1msfp0001\med_ccmed\TISS28\ExportData\Images

This share has a sub-folder for each batch that has been processed. Currently there are two types of batch numbers. Any folder in this directory with the suffix: "_old" is pre-Windows7. The Windows 7 upgrade involved upgrading Teleform. The Teleform upgrade caused a reset to the sequence of batch numbers. All code in the TISS28 DB has been updated and is fully operational for this change. All batches going forward are simply numeric.

===Locating Images===

There are two methods that can be used to locate an image. Simply by serial number - this is the serial number entered on the form at the hospital. There are duplicate serial numbers and this method will return all potential matches but will show the following information:

*Site

*Unit

*Serial

*Batch No

*First Date

*Image File - with the option to open and view the file (click the button next to this field on the form)

An alternate method is to search based on a combination of: Site + Unit + Serial

This method reports the same data outlined above.

~~Is this an outstanding problem? If so, please add~~ to [[~~Change Priorities]]. Ttenbergen 19:32, 2014 April 30 (CDT)[[User~~:~~TOstryzniuk|Trish Ostryzniuk~~]] ~~18:33, 2015 March 13 (CDT){{Potential Change}}~~

===Backups of the Forms===

The forms are backed up from the scanner PC to [[X:\]]TISS28\ExportData\Images

~~==Filing of TISS28 forms==~~

~~Being stored as electronic and paper form.~~

~~{{Discussion}}{{Potential Change}}~~

=Supplementary Information=

*need to check where exactly electronic copy is being stored.[[User:TOstryzniuk|Trish Ostryzniuk]] 17:32, 2014 April 30 (CDT)

** does Pagasa know? Ttenbergen 19:32, 2014 April 30 (CDT)

***yes......Hello Pagasa, can you indicate where image is stored?...[[User:TOstryzniuk|Trish Ostryzniuk]] 18:32, 2015 March 13 (CDT)

===Scan and TOSS - target date ===

'''May 1.2015'''

*We are at the point the we can scan then tossing out TISS forms immediately after scanning. The image being stored is adequate and accessible by processor (need steps documented). This would reduce data processor workload in regards to filing, clipping together and adding stickies with scan batch number. Tina to do final review with Pagasa and advise if May 1.15 is a go to '''scan and TOSS'''. Pagasa to raise this with Tina so she can review any process details if needed before the scan and TOSS date. [[User:TOstryzniuk|Trish Ostryzniuk]] 18:32, 2015 March 13 (CDT)

== ~~Backups of the Forms~~ ==

==Other things to resolve with data processing==

~~The forms are backed up from~~ the ~~scanner PC~~ to [[X:\]]~~TISS28\Form~~

*site STB ICMS & STB ICCS - will want a PROGRAM & not a data collector to correct the location name on form for STB

*if STB_ICMS convert to STB_MICU

*if STB_ICCS convert to STB_CICU

Is this an outstanding problem? If so, please add to [[Change Priorities]]. Ttenbergen 19:32, 2014 April 30 (CDT)[[User:TOstryzniuk|Trish Ostryzniuk]] 18:33, 2015 March 13 (CDT){{Potential Change}}

==Trouble shooting of the tiss 28 forms==

@@ Line 1: / Line 1: @@
+The purpose of this article is to outline the process of scanning TISS28 paper forms, verifying the data in Teleform and committing the data to the TISS28 MS Access database.
+These instructions are applicable to the following:
+*Teleform version 10.9 installed in a PC running Windows 7
+*Scanning to a network share from a multifunction printer/scanner
+For additional information see this article:  [[Teleform]]
 Steps required to Navigating through Teleform Programs.
@@ Line 28: / Line 37: @@
 # right-click the batch and click "Commit"; say "OK" to "Commit batch data?"
-==Other things to resolve with data processing==
+==Filing of TISS28 forms==
-*site STB ICMS & STB ICCS - will want a PROGRAM & not a data collector to correct the location name on form for STB
+Being stored as electronic and paper form.
-*if STB_ICMS convert to STB_MICU
-*if STB_ICCS convert to STB_CICU
+===Electronic Images===
+The scanned images are stored on the following network share:
+*\\hsc1msfp0001\med_ccmed\TISS28\ExportData\Images
+This share has a sub-folder for each batch that has been processed.  Currently there are two types of batch numbers.  Any folder in this directory with the suffix:  "_old" is pre-Windows7.  The Windows 7 upgrade involved upgrading Teleform.  The Teleform upgrade caused a reset to the sequence of batch numbers.  All code in the TISS28 DB has been updated and is fully operational for this change.  All batches going forward are simply numeric.
+===Locating Images===
+There are two methods that can be used to locate an image.  Simply by serial number - this is the serial number entered on the form at the hospital.  There are duplicate serial numbers and this method will return all potential matches but will show the following information:
+*Site
+*Unit
+*Serial
+*Batch No
+*First Date
+*Image File - with the option to open and view the file (click the button next to this field on the form)
+An alternate method is to search based on a combination of:  Site + Unit + Serial
+This method reports the same data outlined above.
-Is this an outstanding problem? If so, please add to [[Change Priorities]]. Ttenbergen 19:32, 2014 April 30 (CDT)[[User:TOstryzniuk|Trish Ostryzniuk]] 18:33, 2015 March 13 (CDT){{Potential Change}}
+===Backups of the Forms===
+The forms are backed up from the scanner PC to [[X:\]]TISS28\ExportData\Images
-==Filing of TISS28 forms==
-Being stored as electronic and paper form.
-{{Discussion}}{{Potential Change}}
+=Supplementary Information=
-*need to check where exactly electronic copy is being stored.[[User:TOstryzniuk|Trish Ostryzniuk]] 17:32, 2014 April 30 (CDT)
-** does Pagasa know? Ttenbergen 19:32, 2014 April 30 (CDT)
-***yes......Hello Pagasa, can you indicate where image is stored?...[[User:TOstryzniuk|Trish Ostryzniuk]] 18:32, 2015 March 13 (CDT)
 ===Scan and TOSS - target date ===
 '''May 1.2015'''
 *We are at the point the we can scan then tossing out TISS forms immediately after scanning.  The image being stored is adequate and accessible by processor (need steps documented). This would reduce data processor workload in regards to filing, clipping together and adding stickies with scan batch number.  Tina to do final review with Pagasa and advise if May 1.15 is a go to '''scan and TOSS'''. Pagasa to raise this with Tina so she can review any process details if needed before the scan and TOSS date.  [[User:TOstryzniuk|Trish Ostryzniuk]] 18:32, 2015 March 13 (CDT)
-== Backups of the Forms ==
+==Other things to resolve with data processing==
-The forms are backed up from the scanner PC to [[X:\]]TISS28\Form
+*site STB ICMS & STB ICCS - will want a PROGRAM & not a data collector to correct the location name on form for STB
+*if STB_ICMS convert to STB_MICU
+*if STB_ICCS convert to STB_CICU
+Is this an outstanding problem? If so, please add to [[Change Priorities]]. Ttenbergen 19:32, 2014 April 30 (CDT)[[User:TOstryzniuk|Trish Ostryzniuk]] 18:33, 2015 March 13 (CDT){{Potential Change}}
 ==Trouble shooting of the tiss 28 forms==