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| Since [[PatientFollow Project]] assignments are based on the Service Start DtTm (collected as [[Service tmp entry]]), the transition is based on of the Service Start/Change dttms. | | Since [[PatientFollow Project]] assignments are based on the Service Start DtTm (collected as [[Service tmp entry]]), the transition is based on of the Service Start/Change dttms. |
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| == Process for the collector who will no longer be collecting the chart number ending == | | == Process for collectors == |
| * for patients with a service start DtTm after the transition date, a line will not show up in [[Cognos2 Service Starter]] on the laptops that are no longer collecting them (they will show up on the new laptop, see next section)
| | [[CSS]] will show records based on the dates of the assignment change and the dates of the service change. No action should be required from collectors to make this happen. |
| * If the next service change would lead to a discharge from the affected laptop's, do a regular discharge.
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| * If the next service change would '''not''' lead to a discharge from the affected laptop's (ie would just lead to another [[Service tmp entry]]), then discharge the patient to the [[Dispo]] location appropriate for their next unit (ie use the [[Dispo]] that someone from another site would use if they sent a pt there). This might mean that you are setting [[Dispo]] to the same value as [[Service/Location]].
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| * enter [[Comorbid Diagnoses]], [[Admit Diagnoses]],[[Acquired Diagnoses]] and [[Admit Procedure]]s,[[Acquired Procedure]]s that happen before the transition dttm
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| == Process for the collector who will now be collecting the chart number ending ==
| | {{Collapsable| |
| * patients with a chart ending now needs to be collected on a different laptop will show up on the [[Cognos2 Service Starter]] of that laptop the next time there is a new service start DtTm after the transition date, ''even if their record was started on a different laptop'' | | Confirmed that |
| {{Discuss| I thought the move to a different laptop was supposed to occur with ''either'' a change in service, OR with a change in location? Has that now been changed to ONLY a change in service? If it's now only a change in service, then this process will take significantly longer, as patients will change location VERY frequently, as opposed to change in service much LESS frequently. [[User:DPageNewton|DPageNewton]] 08:21, 2020 December 9 (CST) }}
| | * records for before turn-over won't show in [[CSS]] |
| | * records for after will show in CSS |
| | * all records will show in [[Patient Viewer Tab Cognos ADT2]] |
| | * ending services for records on this laptop will show in [[CE]] even if a serial number ending is no longer followed }} |
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| * enter these patients through [[Cognos2 Service Starter]], which will add the [[Visit Admit DtTm field]] of the original entry on the other laptop
| | == Process for [[CCMDB.mdb]] to change assignments == |
| * only enter the additional unit or service changes that happen after/at admission to your unit, since the ones before will be on the other laptop already
| | The [[S_PatientFollow_distribution table]] needs to be updated to set an ending time for the earlier laptop. A new line needs to be added for the later laptop, with the same start DtTm as the end DtTm for the earlier one. |
| * for [[Previous Location]], [[Previous Service]], [[Pre-admit Inpatient Institution]] use what someone from another site/program would use if they received this patient
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| * enter [[Acquired Diagnoses]] and [[Acquired Procedure]]s that happen after the transition dttm
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| {{Discuss| There is a patient with a service change on December 1 that is not showing in cognos CSS on receiving collector's laptop. Should this patient be? Thanks, [[User:Ppiche|Pamela Piche]] 11:55, 2020 December 8 (CST)
| | If more than one or two need changing, this can be confusing if done manually in the table, an easier way is to copy-paste the relevant cells into Excel and use it's propagating function and then paste the result. |
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| | == SAS / Main office files == |
| | See \\ad.wrha.mb.ca\WRHA\HSC\shared\MED\MED_CCMED\ChartLastDigitAnalysis |
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| == Cross-threshold records that persist for a long time == | | == Change Log == |
| A change in service will trigger a re-assignment, but a patient could remain on the same service for a long time after a PatientFollow change. If the change was just done for workload re-distribution reasons this may not matter and collection can continue on the original laptop. If the re-assingment was done to wind down a laptop entirely the the remaining records should be discussed with main office on a regular basis to decide if collection should continue on that laptop, or if the record should be moved to the new laptop (ie. manually re-entered there, and deleted from old laptop). This will be a case-by-case decision.
| | ===2024-10-22 === |
| | *beginning October 24,2024 added 42,43,44 to H7 from the H4 laptop |
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| == What needs to be changed in [[CCMDB.mdb]] every time there are assignment changes == | | ===2024-04-19 === |
| The [[S PatientFollow distribution table]] needs to be updated to set an ending time for the earlier laptop. A new line needs to be added for the later laptop, with the same start DtTm as the end DtTm for the earlier one.
| | *beginning April 21, 2024 added 88, 89 to H5 from the H8 laptop |
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| == Process Julie uses to re-connect the data == | | ===2024-02-28 === |
| If we use the [[Visit Admit DtTm field]] to define Hospital stays, and the [[Boarding Loc]]s and [[Service tmp entry]] instead of old [[Service/Location]] etc, then e.g. [[LOS]] and [[Bed occupancy]] would be the same, whether they come from one laptop or several.
| | *beginning march 1.2024 H3 will be 00-11 and H4 will be 30-44, 12,13,14 |
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| {{Discuss | who=Julie |
| | ===2024-02-23 === |
| * We discussed this today and you would need to make changes to how you derive these markers. A number of them probably need to be re-defined and revised after all the changes we have made because they would still be based around the old concepts of [[Accept DtTm]], [[Arrive DtTm]] etc that should really not be used any longer for calculations. What would it take, and where are these things documented? [[User:Ttenbergen|Ttenbergen]] 16:50, 2020 November 23 (CST) | | *changed 00,01 from S4 to S9, equalizes the two vacant positions at SBGH |
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| == To Do == | | ===2023-12-30 === |
| {{TT | Fix the cross checks so this can work; one way would be to exempt records with a visit admit dttm before follow-ending and a dispo (or now) after a follow-ending; messy query for messy times. }}
| | *changed 97,98,99 from H6C to H9 before the transition to program split Jan 1, 2024 |
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| == Background == | | === 2023-02-02 === |
| | re-equalized distribution after the phase-out of S4: |
| | * 10-14 from S5 to S6 |
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| | === 2022-12-08 === |
| | Phasing out S4 as of tomorrow; initial redistribution is skewed because S6 will finish off S4, need to review in 1 month. |
| | * 00-09 -> S6 |
| | * 10-29 -> S5 |
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| | === 2022-12-02 === |
| | Lisa identified that all HSC Med laptops should now have equal allocation, made the following updates to accomplish that: |
| | * changed 50 and 51 from H4 to H5 |
| | * changed 74 from H6 to H5 |
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| | ===2022-09-02=== |
| | H9 now has more than H7 |
| | * 00 stays with H9 |
| | * 01-03 moved back to H7 |
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| | === 2021-09-03 === |
| | S4 laptop reinstated with numbers 00 - 29: |
| | * 15 to 29 moved from S5 to S4 |
| | * 00 to 14 moved from S6 to S4 |
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| | S9 laptop reinstated so numbers were redistributed as follows: |
| | * 36 to 49 moved from S7 to S9 |
| | * 50 to 63 moved from S8 to S9 |
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| | === 2021-07-09 === |
| | Due to higher counts at H7 than H9 by 4%, the chart distribution were revised starting 7 July 2021 |
| | * 00 to 03 moved from H7 to H9 |
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| | === 2020-12-01 === |
| | Debbie who had laptop S4 retires, so the S4 allocation was redistributed as follows: |
| | * 15 to 29 moved from S4 to S5 |
| | * 00 to 14 moved from S4 to S6 |
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| | Marla who had laptop S9 retires, but S9 didn't have numbers assigned originally, so there was no change to split them. |
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| == Related articles == | | == Related articles == |