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| The sign up sheet for "extra shifts" is located on the [[Regional Server]]:
| | Vacation relief shifts are posted and available to sign up for during “specified” dates and only for certain length of time. |
| *'''\\sbghnwfs0102\NSSVOL1\shared\ICU_DATA_COLLECTION\Extra Shift Sign Up'''
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| | == moved info == |
| | This came from [[Extra shift sign up sheet]]; it needs to be validated and integrated. |
| | Extra shifts available for this program at all sites in the Region can be found on the [[Regional Server]] in a folder labeled Extra Shift SignUp. |
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| | *extra shifts are posted in advance with a posting date and sign up cut off date. |
| | *the sign up sheet is taken '''offline''' '''after the cut off date'''. This allows the main office and review, plan, coordinate and approve these shifts. |
| | *an email goes out to all staff when sign up sheet is put back on the server, which is minimally 2 weeks before the start of a 4 week rotation as per collective agreement. |
| | == Location of sign up sheet == |
| | *[[Regional Server]]: |
| | **{{Regionalserver|Admin\!VacationExtra_Shift-SignUP_MasterRotation\Extra Shift Sign Up\}}''' |
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| | *Don't depend on printed and posted list in offices, as they are not the most up-to-date. |
| | *extra shifts sign up will be checked by the main office staff, a minimum of twice per week. |
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| == Rules and Regulations for shift pick ups == | | == Rules and Regulations for shift pick ups == |
| You must fulfill the minimum number of shifts per week for your EFT on the ward your have been assigned to FIRST before you pick up any additional shifts on another ward or site. See: [[EFT and shifts per 4 week rotation]] for more information about EFT and shifts per week.
| | * Other team members at your site and then in the Region have the option to pick up the posted relief shifts. |
| | | * If no one signed up to cover shifts posted during your vacation or sick LOA, then management will look at staff reallocation. |
| *Know Your Rotation & your minimum number shifts | | * If you have signed up for a shift that has been approved you cannot cancel it. You are responsible to find someone to replace you. |
| **if you need help to plan your 4 week rotation around stats and vacation weeks, and where to slot in EXTRA shifts, go to the Vacation planner on the [[Regional Server]]. There are additional tabs in this Excel workbook that lay out how to fit your shifts for each week of every 4 week rotation.
| | * All extra shifts must be approved before you proceed to work them (sick, vacation). |
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| | * The number of extra shifts made available is at the discretion of management. |
| Example:
| | * Vacation shifts not covered during vacation may be offered, at the discretion of program management, at a later date. |
| *Pay period Friday Dec 31 to Thursday Jan 6 (Monday Jan 3 stat day) | | * If an available shift is posted for a certain day in a week and you would like to do that shift on another day during the week, for example Thursday instead of the requested and posted Friday, you can put in the ''comment section'' a request for another day in that week. |
| *If EFT is 60% then your minimum number of shifts per week are: 3 x 7.75 hrs | | * Management may reallocate staff to other units in primary site or to other site in Region when necessary. Few days training would be required to go to other sites. |
| *You must first complete your required 3 x 7.75 hrs shifts on the ward you are assignment to on either of the following days: | | * [[Sick Calls]] |
| *Friday Dec 31, Tues Jan 4. Wed Jan 5, or Thur Jan 6.
| | * [[Master Rotation | Know your 4 week Rotation]] |
| *for the following pay period Fri Jan 7 to Mon Jan 13 (5 days) , you have 3 shifts you must complete first for the ward you are assigned to, and 2 days to pick up shifts elsewhere if there are shifts available.
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| *Extra shift sign up is on the [[Regional Server]] under Extra shifts. Don't depend on lists posted in offices, they are not the most up-to-date.
| | == Related articles == |
| | {{Related Articles}} |
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| *The work week is''' Monday to Friday'''
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| *Unless special requests have been made at the time of vacation sign up, Collectors will return from vacation on or after the Monday following their vacation. Collectors will be required to fulfill their EFT on the week they return. This is regardless of whether someone worked for them the Friday before they returned.
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| *Once you have determined what is available and what will fit into your regular worked shifts, sign up. Once you have signed up you cannot change the day without emailing Trish of your intent to change a signed up shift. She needs to be aware of all changes.
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| *If an available shift is posted for a certain day within the Monday to Friday workweek and you would like to do that shift on another day that week for example Thursday instead of Friday you can change the day as long as you fulfill your own EFT each week. See [[EFT and shifts per 4 week rotation]]
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| *Staff cannot sign up to cover their own posted vacant shifts BEFORE they go on vacation.
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| *Staff do not have the option to decide that they don’t want anyone to pick up their vacation shifts while they are away vacationing.
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| *Other team members at your site and in the Region have the option to pick up the posted relief shifts.
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| *If no one signed up to cover shifts posted during your vacation or sick LOA, then '''when you return''' and management still has these shifts posted as available, you could then sign up for these extra shifts.
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| *all extra shift need to be approved before you proceed to work them.
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| *management reserves the right to determine how many and how long extra shifts are available for.
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| [[Category: Work Schedule Information]] | | [[Category:Work Place Information]] |