STB Medicine Collection Guide: Difference between revisions

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{{Discussion}} STB medicine collectors, please document collection data guidelines for related to STB med wards here. If there are any collection details that are specific to your ward, they should be documented here also.
This article contains information specific to STB Medicine.
This will serve as a reference for any collector who is assigned or choices to pick up extra hours during sick or vacation at this site.
*See '''[[STB General Collection Guide]]''' for general STB information such as: links to EPR, Mail room, medical records. Information also in regards to obtaining hand sanitizer, wipes, printer paper for collection offices.
*See '''[[Medicine Curriculum]]''' for general information,
*We are currently in phase 2 of electronic patient record (EPR) implementation. All patient log data, location information, lab, and diagnosis imaging results, tests, physicians' orders and pharmacy are obtained electronically.
* Jan 17, 2025 the total number of medicine beds is 121, this will increase by 5 in the coming months.
''Please make sure you document information at the most general level that is applicable, i.e. don't code something that affects all collection at StB in the program or unit level articles. ''


Contact Trish for information re: application/security clearance forms and orientation to EPR.
* The Respiratory service admits patients to B5 under the SBGH Internal Med / Respiratory service. The number of beds that are occupied by these patients can fluctuate from day to day and as such so will the census for medicine patients that are admitted to B5. We do NOT collect data on the patients admitted under the respiratory service.
*When a patient is discharged to B5 under the respiratory service the [[Dispo field]] should be STB_Ward, similarly if you admit a patient from B5 that was under the respiratory service the [[Admit from]] should be STB_ward
*We do collect nephrology patients that are admitted to B5.


Until EPR access/orientation completed, use the Wards' daily admit/transfer/discharge binder for the Ward date/time of event. If no time marked in, refer to the nurses notes in the charts Integrated Progress Notes. The admit/transfer/discharge binders are located at the main desk on the wards. On E6, the binder is kept between the CRN and the Ward Clerk. On 5B, it is on top of the desk ledge, to the left of the CRN.


For accepted to Medicine date/time, use the white Inpatient Summary Sheet, located at the front of the chart.
Hard copies of the Lab results will be on the chart within 24 hours of admission, if not much sooner.


Our office, Rm.N4065, is located on Tache, in the Eduaction Building. The spare key is in Laura and Lois' office, Rm.N4036.[[User:ENagy|ENagy]] 18:41, 30 November 2010 (CST)
See also:
* [[STB B5]]
* [[STB_E6_B]]
* [[STB E5]]
* [[STB EMIP]]
* [[STB A6ME]]
== STB Swing Beds ==
*STB Swing Bed entries are "bed" records within a "unit" in EPR/Cognos. They are not beds or locations but conceptual service location and time entries used for patient moves. This data causes a patient record to show up in Cognos/CUS as having arrived on a unit even when the pt has not actually arrived, and it isn't visible in our listings whether the record is for a swing or real bed.
*Since any CUS entry at STB may be either a swing bed or a real bed, service locations and times need review.
For Medicine, the swing bed entries will often be obvious as the unit stays will be a matter of minutes
If a CUS entry is for a swing bed, manually exclude using the "exclude" button


If you want to see current guideline for sites go to:  [[Medicine Curriculum]] or [[ICU Curriculum]] and look at top of this article to find link to hosp/unit specific guideline in progress.--Thanks everyone.[[User:TOstryzniuk|TOstryzniuk]] 20:18, 21 October 2010 (CDT)
== Location of information ==


*[http://ltc.umanitoba.ca/wikis/ccmdb/index.php/Category:St_Boniface_Hospital_Office_%28Medicine%29 STB Medicine Data Collection Staff]
* [[Cognos2]] is used for collection of Admit/Transfer/Discharge (A/D/T) dates/times
*[[Medicine Curriculum]]
**See [[Using Cognos2 to keep track of patients]] for further information
==[http://ltc.umanitoba.ca/wikis/ccmdb/index.php/Serial_number#Serial_number_share_plan_for_STB-5B Serial number share plan for STB-5B]==


*Elaine has been assigned to E6&5B and Deb to E5. Workload distribution plan: Deb will pick up the FIRST THREE NEW admissions to 5B every month.
* The [[STB Electronic Patient Record]] is used to review documentation as needed and to complete collection for patient discharges
* Start at: 5B Serial number 2037
* from every group of 10, Deb will use numbers ending with 1,2,3 and Elaine will use numbers ending with 4,5,6,7,8,0.
* example:
**Elaine: 2034-2040, Deb: 2041-2043
**Elaine: 2044-2050, Deb: 2051-2053
**Elaine: 2054-2060, Deb: 2061-2063 etc.........
===Start Date===
Started: June 1, 2010
===Purpose===
*assignment changes with workload redistribution
===Stop Date===
none - current




See [[Visit Admit DtTm field]] for further information
== Boarding Loc ==
see [[STB_Medicine_workload_splitting#Boarding_Locs]]
== STB Medicine workload splitting ==
=== STB Medical Records requests ===
* Not needed for STB Medicine Program collection
== APACHE tab ==
Use EPR vital signs to collect the Medicine items for Apache
== Office and staff ==
see [[:Category:St Boniface Hospital Office (Medicine)]]
== Related articles ==
{{Related Articles}}


[[Category:St Boniface Hospital Office (Medicine)]]
[[Category:St Boniface Hospital Office (Medicine)]]
[[Category:Site Specific Collection Guide]]
[[Category:Site Specific Collection Guide]]
[[Category: Data Collection Guide]]
[[Category:Data Collection Guide]]
[[Category:Overflow]]

Latest revision as of 11:59, 30 July 2025

This article contains information specific to STB Medicine.

  • See STB General Collection Guide for general STB information such as: links to EPR, Mail room, medical records. Information also in regards to obtaining hand sanitizer, wipes, printer paper for collection offices.
  • See Medicine Curriculum for general information,
  • Jan 17, 2025 the total number of medicine beds is 121, this will increase by 5 in the coming months.

Please make sure you document information at the most general level that is applicable, i.e. don't code something that affects all collection at StB in the program or unit level articles.

  • The Respiratory service admits patients to B5 under the SBGH Internal Med / Respiratory service. The number of beds that are occupied by these patients can fluctuate from day to day and as such so will the census for medicine patients that are admitted to B5. We do NOT collect data on the patients admitted under the respiratory service.
  • When a patient is discharged to B5 under the respiratory service the Dispo field should be STB_Ward, similarly if you admit a patient from B5 that was under the respiratory service the Admit from should be STB_ward
  • We do collect nephrology patients that are admitted to B5.


See also:

STB Swing Beds

  • STB Swing Bed entries are "bed" records within a "unit" in EPR/Cognos. They are not beds or locations but conceptual service location and time entries used for patient moves. This data causes a patient record to show up in Cognos/CUS as having arrived on a unit even when the pt has not actually arrived, and it isn't visible in our listings whether the record is for a swing or real bed.
  • Since any CUS entry at STB may be either a swing bed or a real bed, service locations and times need review.

For Medicine, the swing bed entries will often be obvious as the unit stays will be a matter of minutes If a CUS entry is for a swing bed, manually exclude using the "exclude" button

Location of information


See Visit Admit DtTm field for further information

Boarding Loc

see STB_Medicine_workload_splitting#Boarding_Locs

STB Medicine workload splitting

STB Medical Records requests

  • Not needed for STB Medicine Program collection

APACHE tab

Use EPR vital signs to collect the Medicine items for Apache

Office and staff

see Category:St Boniface Hospital Office (Medicine)

Related articles

Related articles:
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