Sending Patients: Difference between revisions
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Data collectors "send" the data from [[CCMDB.accdb]] to [[Centralized_data. | Data collectors "send" the data from [[CCMDB.accdb]] to [[Centralized_data.accdb]] and [[PHI.mdb]]. | ||
== Email Notification to suspend sending == | == Email Notification to suspend sending == | ||
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{{:Designated sending times}} <!-- edit at [[Designated sending times]] --> | {{:Designated sending times}} <!-- edit at [[Designated sending times]] --> | ||
*'''Do not send outside these hours''' unless requested by main office. | *'''Do not send outside these hours''' unless requested by main office. | ||
* | *'''Don't cut it close''' - if you have come really close to the end of the send window and might not '''finish sending''' before the window closes, just don't send and let Pagasa know. If you are still sending while Pagasa [[pull]]s the data we get discrepancies that need to be resolved. It's easier if we just know you didn't get to it and can organize to have you send later if needed. | ||
*At each send, [[Minimal Data Set]] applies. | |||
== Ongoing preparation during collection == | == Ongoing preparation during collection == | ||
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== Sending Data == | == Sending Data == | ||
To send: | To send: | ||
* run [[News and Backup]] so you have a backup with the most possible information & also the latest CCMDB.accdb | * run [[News and Backup]] so you have a backup with the most possible information & also the latest [[CCMDB.accdb]] | ||
**NOTE: News and backup does not update the master database. Only the action of ''sending'' does. | **NOTE: News and backup does not update the master database. Only the action of ''sending'' does. | ||
* check that all patients whom you want to send have the [[RecordStatus field]] set to "complete" in the [[Patient List]] | * check that all patients whom you want to send have the [[RecordStatus field]] set to "complete" in the [[Patient List]] | ||
* click the Send Records button | * click the Send Records button | ||
* click "OK" and put in your [[initials]] (see that article on information to default the initials to your own) | * click "OK" and put in your [[initials]] (see that article on information to default the initials to your own) | ||
* | * After sending is complete, exit out of [[CCMDB.accdb]] and run [[News and Backup]] once again to create a backup of the patients files now remaining in your [[CCMDB data.mdb]]. | ||
== Deleting Sent Patients == | == Deleting Sent Patients == | ||
* profiles should be deleted the next shift that the collector works, you can delete sent patients (who now have "sent" in their [[Record field]]) by pressing the '''[["Delete Sent Patients" button]]'''. The program tells you how many rows are being deleted. | |||
* For PHIA reasons you should not keep "sent" patient records on your laptop. | |||
== What happens when patients are sent == | == What happens when patients are sent == | ||
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* send phi xls | * send phi xls | ||
* set [[RecordStatus field]] to sent in local [[L_Log table]] | * set [[RecordStatus field]] to sent in local [[L_Log table]] | ||
* set [[RecordStatus field]] to sent in [[ | * set [[RecordStatus field]] to sent in [[Centralized_data.accdb]] | ||
== Error messages during sending == | == Error messages during sending == | ||
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You do not necessarily need to wait around after you send the email, just don't delete the batch of data you sent. If something went wrong with it, next day re-send will usually be quick enough. So, really, sending this email should not add to your time spent, so there is no reason not to send it. | You do not necessarily need to wait around after you send the email, just don't delete the batch of data you sent. If something went wrong with it, next day re-send will usually be quick enough. So, really, sending this email should not add to your time spent, so there is no reason not to send it. | ||
== Checks | == Checks that people are sending inside the [[Designated sending times]] == | ||
[[CFE]] query ''Sending_at_wrong_time'' will show who sends out of the [[Designated sending times]]. | [[CFE]] query ''Sending_at_wrong_time'' will show who sends out of the [[Designated sending times]]. | ||
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[[Category: IT Instructions]] | [[Category:IT Instructions]] | ||
[[Category: Data Collection Guide]] | [[Category:Data Collection Guide]] | ||
[[Category: Sending]] | [[Category:Sending]] | ||
[[Category:Laptop identifier]] | [[Category:Laptop identifier]] | ||