Hiring a New Data Collector: Difference between revisions

A. creating a brand '''NEW position''' (not common) such as changing EFT (see [[EFT and shifts per 4 week rotation]]:   

*you need electronic budget approval forms first before you proceed and work with Finance person or CC or Med.  

**Contact Tracy Simcoe Director for Critical Care, Tamara Cipriano for Internal Medicine.

B. filling existing '''vacant position (most common):'''

* [[Database Manager]] calls HRSS to initiate process and date employee is leaving position &

* advise HRSS if to post the vacant position or not

*the Critical Care Director reviews and approve in '''SuccessFactors'''.  Does it for both CC and Med hires

*This is already included in screening for applicates.  Pre screening questionaire:  (helps reduce inappropriate submissions)

=== WRHA info gathering===

*Obtain Employee ID  

*hospital computer '''network user login'''      

*academic allowance BN, or ICU course

*vacation accural rate - how many weeks?

*number of vacation days remaining that must be scheduled before end of fiscal year - March 31 (on persons paystub)

* need to check if person will resign their current positions if outside an SAP site AND will be porting or mobilizing their benefits from local site in region to WRHA.

** '''Caution here''':  the manager from other position that employee is coming from has to be told by employee of her plans, if mobilizing etc, otherwise things get paid out.

** emergency contact person and phone number has it been updated in SAP? 

NEW hires:

* copy of interview and score  

* copy of Nursing education certificate or Degree - Manager must review.  Employee or manager can upload into Success Factors under employee profile.

* copy of education certificates relevant to position (ICU course) - Employee or manager can upload into Success Factors. Manager must verify Education certificates before putting on pay scale.

*Resume already in Success Factor when employee applies

* interview scores x2 - no need to upload to Success Factors.

* reference checks - x2 - Manager to upload into candidate profile in Success Factors.

* '''[[Criminal record check]] (CRC)'''   Employee when applies for this check can request to share with employer, so it will be sent electronically.  Manager has to check if received as sometimes HRSS does not note in Success Factor if received or not.

* '''[[Adult abuse Reg check]] (AARC)''' - Employee or manager can upload into Success Factors.

* '''[[Child abuse Reg check]] (CARC)''' -  "  "

* [https://home.sharedhealthmb.ca/digital-health/services-catalogue/network/account-management/ ACTM] form to ServiceDesk - network access and [[Setting up Regional EPR Access for Data Collectors]] - set up as a '''WRHA Data Collector Role'''

*** Having [[Data collector xxdc account for EPR]] log in to EPR has some sot of bug that affects access to Reports.  The DB people in eHealth have to run some sort of query to fix this when they set up.  They have updated the setting up a WRHA '''Data Collector Role''' instructions on file to make sure this bit is not missed. (Used to be referred to as [[Sandy Kroeger]] instructions)

** fill out site specific FORM site swipe card for site ID where applicable

* Wiki set up: after [[Setting up a new wiki user]] a password is sent to person's work email (must check work email and enter correctly when registering new user on Wiki).  

** Need to send them instruction on how to log in and change password. This is to both our Public and Private Wiki.

==='''[[LMS]]'''===

*online learning modules that are '''required''' to be completed.   For more information, go to: '''[[LMS]]''' article.

* computer accounts  [[eHealth ServiceDesk]] - Go to ehealth service catalogue and fill out a [http://services.manitoba-ehealth.ca/acctManagement.html eHealth service request FORMS].  

**Send to electronic form by email to:  [[Database Manager]] for signature.

*** refer them to '''WRHA Data Collector Role''' instructions for NEW hires or for staff transferring into our WRHA program from another WRHA program.  [[p:Tina Tenbergen]] can explain. 

*** direct collectors to [[LMS training]] if needed.

Manager of the Data Collector Group Distribution list in Outlook: [[Database Manager]]

[[Category:New Hire | *]]

[[Category:IT Support]]