GRA General Collection Guide: Difference between revisions

moving all the medical records stuff into one place, with link to the medical records request page. Things are a bit spread across multiple places right now.
m removed old and duplicate link
 
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* [[GRA Medicine Collection Guide]]  
* [[GRA Medicine Collection Guide]]  
* [[GRA ICU Collection Guide]]
* [[GRA ICU Collection Guide]]
* [[Grace Electronic Patient Record]]
* [[GRA Boarding Locations]]
* [[GRA ER use as borrow location]]
* [[GRA ER use as borrow location]]
* [[GRA Medical Records requests]]
* [[GRA Medical Records requests]]
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* [[Grace Hospital Contacts]]
* [[Grace Hospital Contacts]]


== IMPORTANT UPDATE DURING CORONAVIRUS PANDEMIC ==
== Important information during Coronavirus pandemic ==
ALL STAFF MUST ENTER THE FACILITY THROUGH THE:  Front entrance of the hospital on Pearl McGonigal Way[[User:Gens|Gens]] 07:14, 2020 June 16 (CDT) [[User:TOstryzniuk|Trish Ostryzniuk]] 16:13, 2020 June 12 (CDT)}}
Staff are required to do the COVID self-screening before each shift, and come to work with a new Level 3 facemask. A box of facemasks was provided by the facility to each staff member.
{{Discuss |
* is that still true? Is there a local link that could be put so that when this changes it will get updated? }}


=== Wipes and Hand sanitizer ===
Staff are able to enter through the staff and daycare entrances located in the Dorothy Wood Building (swipe access). There are no screeners at this entry point. Staff are also able to enter through the main entry of the hospital. They will have to go through the screening with the greeters at this entry point.
*For supplies contact: ICU Manager Trudy Nernberg -[[User:Gens|Gens]] 07:14, 2020 June 16 (CDT) [[User:TOstryzniuk|Trish Ostryzniuk]] 16:13, 2020 June 12 (CDT)}}


=== Hand Sanitizer and Wipe supply - date picked up and by whom ===
=== Cleaning Wipes, Hand sanitizer, and Face Masks ===
2020-Apr: Picked up by Gladys Ens from Grace ICU
*For supplies contact: Donna Dixon (see below "Ordering Office General Supplies")


===Medical Records===
===Medical Records===
See also [[GRA Medical Records requests]]
See [[GRA Medical Records requests]]
Thanks to physical distancing, there is limited space to work in Medical Records. Conference Room E is not only being used as a meeting room, but it is also being used as a break room by the MR staff, and as a work space for physicians, medical examiners, and staff with the organ and tissue donation programs. The cubicles along the wall have also been limited to 2 work spaces to allow for physical distancing.
 
Kim in Medical Records has graciously allowed us to remove the necessary charts to bring them back to our office for data entry. She has our contact information and is welcome to call us in the event they require a chart we are working on. Mindy has brought from home 2 collapsible carts that she has generously shared them with the Data Collectors here to allow us to comfortably retrieve a large number of charts to work on throughout the day. [[User:Surbanski|Surbanski]] 13:00, 2020 June 16 (CDT)
----
''MEDICAL RECORDS IS MOVING'' Starting October 6, 2020 Medical Records will be transitioning to a temporary location in the Grace Hospital Auditorium. They anticipate this initial move could take approximately 3 weeks. They are hopeful to be out of here and into their permanent location, the old Grace Hospital Library, by January 2021. This may have an impact on the ease of which we are able to locate and pull charts to complete our profiles. It is too early at this time to know exactly what the impact will be as even the MR staff don't know what their new temporary workspace will look like. Some temporary shelving has been set up in the auditorium, there's been discussion about the charts from PERM being moved directly to the old library, and a possibility of charts being kept in boxes. We will continue to work with the MR staff to find a way to get the charts we need. [[User:Surbanski|Surbanski]] 10:50, 2020 October 6 (CDT)


== EPR ==
== EPR ==
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=== "GH-SWAP Location" in EPR ===  
=== "GH-SWAP Location" in EPR ===  
See also [[Swap Locations]]
See also [[Swap Locations]]
This is what EPR says for SWAP locations: "When patients need to switch locations due to medical reasons, patient swap locations can be performed in the ADT EPR. For example, patient A and patient B need to switch locations. Patient A is in a private room and patient B is in a semi-private room. Both patients could be transferred into the swap location or non-census location, freeing up both of the unit beds. Then both Patient A and Patient B can be transferred into the correct unit and room/bed." [[User:Surbanski|Surbanski]] 14:24, 2020 June 16 (CDT)}}


=== "GH-Surgical Day Care" in EPR ===
=== "GH-Surgical Day Care" in EPR ===
{{Discuss|* is this what you would enter as "GRA Ambulatory Care"? Or how do you enter this? Ttenbergen 21:42, 2020 April 5 (CDT) }}
*For GRA Surgical Day Care we enter GRA WARD.  There are several GRA Ambulatory Care Units, such as the Vascular Clinic & Adult Medical Clinic.--[[User:Gens|Gens]] 07:17, 2020 June 16 (CDT)
*For GRA Surgical Day Care we enter GRA WARD.  There are several GRA Ambulatory Care Units, such as the Vascular Clinic & Adult Medical Clinic.--[[User:Gens|Gens]] 07:17, 2020 June 16 (CDT)


== OFFICE ==
== Office ==
Refer to [[:Category:Grace Hospital Office | Grace Hospital Office]] for phone numbers and address to prevent duplication and mix-ups.
Refer to [[:Category:Grace Hospital Office | Grace Hospital Office]] for phone numbers and address to prevent duplication and mix-ups.


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***FAX: 204-837-0585
***FAX: 204-837-0585
Email: ddixon@ggh.mb.ca
Email: ddixon@ggh.mb.ca
*'''Jennifer Reynolds''', Administrative Assistant, Emergency/'''Critical Care'''/Pt Relations
**Rm #:  ?
**PHONE: 204-837-0140
**FAX: 204-837-0703
**Email: jreynolds@ggh.mb.ca


=== Confidential Waste ===
=== Confidential Waste ===
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*all staff purchase their own Kleenex  
*all staff purchase their own Kleenex  
*we have a microwave, coffee maker, kettle, small fridge, and toaster in the office
*we have a microwave, coffee maker, kettle, small fridge, and toaster in the office
*we share the second floor with the Home Care Department, Dr. Johnson (Director of Grace Medicine), Dr. Laxton, Dr. Zabolotny, the local union offices for the MNU & UFCW & the Finance Department
*there is a Tim Horton's satellite location located on the first floor just inside the front door by the Foundation offices.  Tim cards are accepted at this location. The Northwest Cafe is the hospital cafeteria and is located outside the public elevators on the ground level
*there is a Tim Horton's satellite location located on the first floor just inside the front door by the Foundation offices.  Tim cards are accepted at this location. The Northwest Cafe is the hospital cafeteria and is located outside the public elevators on the ground level
*wireless networking has been installed and is accessible throughout the complex as of November 2015
*wireless networking has been installed and is accessible throughout the complex as of November 2015
*the office has '''no fax machine'''. Faxes may be sent through each unit's printer, or via our friends in the Home Care Office,Val Myers fax #204-837-0489
*GGH observes "casual Friday" weekly
*GGH observes "casual Friday" weekly
* you will not automatically receive site specific emails ie those addressed to GGH employees unless you arrange to have your email address added to the GGH email list via Erva Ritson, Admin Asst. at local 70588
* you will not automatically receive site specific emails ie those addressed to GGH employees unless you arrange to have your email address added to the GGH email list via Erva Ritson, Admin Asst. at local 70588


*Winnipeg West including the Grace, now has its own website:
[http://home.wwihss.mb.ca/index.html Winnipeg West]
*Grace Hospital website:
*Grace Hospital website:
[http://gracehospital.ca/index.html Grace Hospital]
::[http://gracehospital.ca Grace Hospital]


==Grace Telephone Numbers==
==Grace Telephone Numbers==