Hiring a New Data Collector: Difference between revisions
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A. creating a brand '''NEW position''' (not common) such as changing EFT: | A. creating a brand '''NEW position''' (not common) such as changing EFT (see [[EFT and shifts per 4 week rotation]]: | ||
*you need electronic budget approval forms first before you proceed and work with Finance person or CC or Med. | *you need electronic budget approval forms first before you proceed and work with Finance person or CC or Med. | ||
**Contact Tracy Simcoe Director for Critical Care, Tamara Cipriano for Internal Medicine. | **Contact Tracy Simcoe Director for Critical Care, Tamara Cipriano for Internal Medicine. | ||
*[[Success Factors]] | *[[Success Factors]] | ||
B. filling '''vacant position (most common):''' | B. filling existing '''vacant position (most common):''' | ||
* [[Manager]] calls HRSS to initiate process and date employee is leaving position & | * [[Database Manager]] calls HRSS to initiate process and date employee is leaving position & | ||
* advise HRSS if to post the vacant position or not | * advise HRSS if to post the vacant position or not | ||
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#Do you have two (2) year of current ADULT intensive care nursing experience? | #Do you have two (2) year of current ADULT intensive care nursing experience? | ||
=== WRHA === | === WRHA info gathering=== | ||
*Obtain Employee ID | *'''use hiring check sheet, in hiring binder on [[Database Manager]]'s desk''' | ||
*Obtain Employee ID | |||
*hospital computer '''network user login''' | |||
*ensure proper payscale step | *ensure proper payscale step | ||
*hourly rate | *hourly rate | ||
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**In the comment section at the bottom of the ACTM form: Set up as a '''WRHA Data Collectors Role''', as per accounts management instructions that is on file in Ehealth which also includes special instructions for EPR set up. | **In the comment section at the bottom of the ACTM form: Set up as a '''WRHA Data Collectors Role''', as per accounts management instructions that is on file in Ehealth which also includes special instructions for EPR set up. | ||
**also include which global address group to add to. | **also include which global address group to add to. | ||
*** Having [[Data collector xxdc account for EPR]] log in to EPR has some sot of bug that affects access to Reports. The DB people in eHealth have to run some sort of query to fix this when they set up. They have | *** Having [[Data collector xxdc account for EPR]] log in to EPR has some sot of bug that affects access to Reports. The DB people in eHealth have to run some sort of query to fix this when they set up. They have updated the setting up a WRHA '''Data Collector Role''' instructions on file to make sure this bit is not missed. (Used to be referred to as [[Sandy Kroeger]] instructions) | ||
* get new employee to train for EPR on [[LMS]] | * get new employee to train for EPR on [[LMS]] | ||
* WRHA ID card - go to: [http://home.wrha.mb.ca/ces/security/photoid.php WRHA photo ID information WRHA website] | * WRHA ID card - go to: [http://home.wrha.mb.ca/ces/security/photoid.php WRHA photo ID information WRHA website] | ||
* fill out site specific FORM site swipe card for site ID where applicable | ** fill out site specific FORM site swipe card for site ID where applicable | ||
* fill out site specific FORM for office key | * fill out site specific FORM for office key | ||
* notify site manager where individual will be assigned | * notify site manager where individual will be assigned | ||
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* Employee must: set up epost account for pay statement if they don't have. Will need an WRHA employee ID. | * Employee must: set up epost account for pay statement if they don't have. Will need an WRHA employee ID. | ||
**Instruction how to set up and register: [http://home.wrha.mb.ca/sap/files/howtocreateanepostaccount32013.pdf go here] | **Instruction how to set up and register: [http://home.wrha.mb.ca/sap/files/howtocreateanepostaccount32013.pdf go here] | ||
* | * Wiki set up: after [[Setting up a new wiki user]] a password is sent to person's work email (must check work email and enter correctly when registering new user on Wiki). | ||
**Need to send them instruction on how to log in and change password. This is to both our Public and Private Wiki. | ** Need to send them instruction on how to log in and change password. This is to both our Public and Private Wiki. | ||
* request access to [[Saluvision]] | |||
==='''[[LMS]]'''=== | ==='''[[LMS]]'''=== | ||
Make sure they have LMS account. | Make sure they have LMS account. | ||
*online learning modules that are '''required''' to be completed. For more information, go to: '''[[LMS]]''' article. | *online learning modules that are '''required''' to be completed. For more information, go to: '''[[LMS]]''' article. | ||
**Sent link to LMS article on Wiki after employee hired and Manager has Registered employee on both Public and Private Wiki. | **Sent link to [[LMS]] article on Wiki after employee hired and Manager has Registered employee on both Public and Private Wiki. | ||
===New employee Handbook=== | ===New employee Handbook=== | ||
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See also: [[Active Directory and Group Policy Details]] | See also: [[Active Directory and Group Policy Details]] | ||
* computer accounts [[eHealth ServiceDesk]] - Go to ehealth service catalogue and fill out a [http://services.manitoba-ehealth.ca/acctManagement.html eHealth service request FORMS]. | * computer accounts [[eHealth ServiceDesk]] - Go to ehealth service catalogue and fill out a [http://services.manitoba-ehealth.ca/acctManagement.html eHealth service request FORMS]. | ||
**Send to electronic form by email to: [[ | **Send to electronic form by email to: [[Database Manager]] for signature. | ||
*** refer them to '''WRHA Data Collector Role''' instructions for NEW hires or for staff transferring into our WRHA program from another WRHA program | *** refer them to '''WRHA Data Collector Role''' instructions for NEW hires or for staff transferring into our WRHA program from another WRHA program. [[p:Tina Tenbergen]] can explain. | ||
** network login access | ** network login access | ||
** access to file share on [[Regional Server]] | ** access to file share on [[Regional Server]] | ||
** add [[RIS/PACS]] account | ** add [[RIS/PACS]] account | ||
** EPR: [[Setting up Regional EPR Access for Data Collectors]] | ** EPR: [[Setting up Regional EPR Access for Data Collectors]] | ||
*** direct collectors to [[ | *** direct collectors to [[LMS training]] if needed. | ||
* if the collector will collect data in a location new to our program, see [[Setting up a new location]] | * if the collector will collect data in a location new to our program, see [[Setting up a new location]] | ||
* set up wiki account [[Setting up a new wiki user]] | * set up wiki account [[Setting up a new wiki user]] | ||
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==Email Contact Group== | ==Email Contact Group== | ||
Manager of the Data Collector Group Distribution list in Outlook: [[Database Manager]] | |||
NOTE: Adding to distribution list is apparently included in the Data Collector Role instruction for accounts management team, for setting up new user but it does not always get setup. | NOTE: Adding to distribution list is apparently included in the Data Collector Role instruction for accounts management team, for setting up new user but it does not always get setup. | ||
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see [[Processes required when a data collector leaves/retires]] | see [[Processes required when a data collector leaves/retires]] | ||
== Related articles == | |||
{{Related Articles}} | |||
[[Category: New Hire | *]] | [[Category:New Hire | *]] | ||
[[Category: IT Support]] | [[Category:IT Support]] | ||