STB Medicine Collection Guide: Difference between revisions

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This article contains information specific to STB Medicine, see the [[Medicine Curriculum]] for general information, and [[STB Collection Guide]] for St Boniface specific information.  
This article contains information specific to STB Medicine.
*See '''[[STB General Collection Guide]]''' for general STB information such as: links to EPR, Mail room, medical records. Information also in regards to obtaining hand sanitizer, wipes, printer paper for collection offices.
*See '''[[Medicine Curriculum]]''' for general information,  
* Jan 17, 2025 the total number of medicine beds is 121, this will increase by 5 in the coming months.
''Please make sure you document information at the most general level that is applicable, i.e. don't code something that affects all collection at StB in the program or unit level articles. ''
 
* The Respiratory service admits patients to B5 under the SBGH Internal Med / Respiratory service. The number of beds that are occupied by these patients can fluctuate from day to day and as such so will the census for medicine patients that are admitted to B5. We do NOT collect data on the patients admitted under the respiratory service.
*When a patient is discharged to B5 under the respiratory service the [[Dispo field]] should be STB_Ward, similarly if you admit a patient from B5 that was under the respiratory service the [[Admit from]] should be STB_ward
*We do collect nephrology patients that are admitted to B5.
 


''Please make sure you document information at the most general level that is applicable, i.e. don't code something that affects all collection at StB in the program or unit level articles. ''


See also:  
See also:  
* [[STB B5 Collection Guide]]
* [[STB B5]]
* [[STB E6]]
* [[STB_E6_B]]
* [[STB E5]]
* [[STB E5]]
* [[STB EMIP]]
* [[STB EMIP]]
* [[STB A6ME]]
== STB Swing Beds ==
*STB Swing Bed entries are "bed" records within a "unit" in EPR/Cognos. They are not beds or locations but conceptual service location and time entries used for patient moves. This data causes a patient record to show up in Cognos/CUS as having arrived on a unit even when the pt has not actually arrived, and it isn't visible in our listings whether the record is for a swing or real bed.
*Since any CUS entry at STB may be either a swing bed or a real bed, service locations and times need review.
For Medicine, the swing bed entries will often be obvious as the unit stays will be a matter of minutes
If a CUS entry is for a swing bed, manually exclude using the "exclude" button
 
== Location of information ==
== Location of information ==
We use EPR for all Admit/Transfer/Discharge times. ENagy


== [[Off ward field]] ==
* [[Cognos2]] is used for collection of Admit/Transfer/Discharge (A/D/T) dates/times
Full-time off ward patients are captured on the E5 laptop only.
**See [[Using Cognos2 to keep track of patients]] for further information
Patients whose stay is partly on E6 will be captured on that laptop and have the [[off ward]] box checked.
 
* The [[STB Electronic Patient Record]] is used to review documentation as needed and to complete collection for patient discharges


== vacation coverage ==
Vacation relief
* for Elaine, coverage is for E6 and B5
* for Debbie, coverage is for E5


{{discussion}}
See [[Visit Admit DtTm field]] for further information
* Is any of this different from [[Vacation and staff shortage collection priorities]]? Should it be? Ttenbergen 18:35, 2016 November 10 (CST)
For those collectors who are doing vacation relief for the regular collectors who are away, catch up from time off can be expedited for the returning collector if the following things are prioritized.
#do opp and color generation. ADL's are a component of the opp and can be found on the [[STB Electronic Patient Record]]. They are in "initial assessment" form under the documents tab. Everything needed for minimal data will be included if the opp is done.
#medicine apache score. The SBGH ER unit is online with their vital signs and neuro assessment. This means that the vital signs and gcs required for the apache score can now be found under the flow sheets tab. To access neuro check, click on flow sheets, then care and assessment, then neuro. The only exception to this is for patients admitted to the unit from MICU. MICU does not use epr (electronic patient record) for vital signs, and hence apache for these patients still need to be obtained from the paper flow sheet in the chart.


The only things that need to be taken from the paper chart are the dpst info. If the opp is kept current and up to date then charts would not have to be pulled from medical records by the person returning from vacation. This would help tremendously in catching up from time off for the returning collector.[[User:DPageNewton|DPageNewton]] 14:40, 2013 February 20 (EST)
== Boarding Loc ==
[[Category:Vacation]]
see [[STB_Medicine_workload_splitting#Boarding_Locs]]


== items not yet on electronic chart ==
== STB Medicine workload splitting ==
===[[Overstay Predictor Project Collection Instructions|Overstay Project]] ===
SBGH has now gone to paperless charting or [[STB Electronic Patient Record]]. This means that we can now review almost the entire chart on the computer. The exceptions to this are:
*the DPST Form. The information found on this form is one part of the information we need for the overstay predictor project (opp).
****The DPST is not being completed on E5 for the last few months.  Need to see if the overstay program will be continued or not.--[[User:LKolesar|LKolesar]] 13:28, 2017 February 6 (CST)


=== APACHE score ===
=== STB Medical Records requests ===
*the medicine apache score. The patients admitted to the wards from MICU, are the only patients that you would need to look on the paper chart. Patients admitted/transferred from either ER or other wards have the apache elements online in the epr. Look in the MICU flow sheet for the apache elements for those patients coming from MICU.
* Not needed for STB Medicine Program collection
*Techinically the elements for medicine are only HR, SBP, RR, GCS and WBC which is part of the MOST score (not really an apache score). We are using the term "apache" because on the medicine laptops the tab is labelled as "apache".


== Lab results ==  
== APACHE tab ==
Lab results are now entirely online in the epr.
Use EPR vital signs to collect the Medicine items for Apache


== Office and staff ==
== Office and staff ==
see [[:Category:St Boniface Hospital Office (Medicine)]]
see [[:Category:St Boniface Hospital Office (Medicine)]]


== Related articles ==
{{Related Articles}}


[[Category:St Boniface Hospital Office (Medicine)]]
[[Category:St Boniface Hospital Office (Medicine)]]
[[Category:Site Specific Collection Guide]]
[[Category:Site Specific Collection Guide]]
[[Category: Data Collection Guide]]
[[Category:Data Collection Guide]]
[[Category:Overflow]]
[[Category:Overflow]]

Latest revision as of 11:59, 30 July 2025

This article contains information specific to STB Medicine.

  • See STB General Collection Guide for general STB information such as: links to EPR, Mail room, medical records. Information also in regards to obtaining hand sanitizer, wipes, printer paper for collection offices.
  • See Medicine Curriculum for general information,
  • Jan 17, 2025 the total number of medicine beds is 121, this will increase by 5 in the coming months.

Please make sure you document information at the most general level that is applicable, i.e. don't code something that affects all collection at StB in the program or unit level articles.

  • The Respiratory service admits patients to B5 under the SBGH Internal Med / Respiratory service. The number of beds that are occupied by these patients can fluctuate from day to day and as such so will the census for medicine patients that are admitted to B5. We do NOT collect data on the patients admitted under the respiratory service.
  • When a patient is discharged to B5 under the respiratory service the Dispo field should be STB_Ward, similarly if you admit a patient from B5 that was under the respiratory service the Admit from should be STB_ward
  • We do collect nephrology patients that are admitted to B5.


See also:

STB Swing Beds

  • STB Swing Bed entries are "bed" records within a "unit" in EPR/Cognos. They are not beds or locations but conceptual service location and time entries used for patient moves. This data causes a patient record to show up in Cognos/CUS as having arrived on a unit even when the pt has not actually arrived, and it isn't visible in our listings whether the record is for a swing or real bed.
  • Since any CUS entry at STB may be either a swing bed or a real bed, service locations and times need review.

For Medicine, the swing bed entries will often be obvious as the unit stays will be a matter of minutes If a CUS entry is for a swing bed, manually exclude using the "exclude" button

Location of information


See Visit Admit DtTm field for further information

Boarding Loc

see STB_Medicine_workload_splitting#Boarding_Locs

STB Medicine workload splitting

STB Medical Records requests

  • Not needed for STB Medicine Program collection

APACHE tab

Use EPR vital signs to collect the Medicine items for Apache

Office and staff

see Category:St Boniface Hospital Office (Medicine)

Related articles

Related articles:
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