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| --[[User:TOstryzniuk|TOstryzniuk]] 23:21, 13 March 2009 (CDT):[[Image:MottiGrassGrow.gif]] | | --[[User:TOstryzniuk|TOstryzniuk]] 23:21, 13 March 2009 (CDT):[[Image:MottiGrassGrow.gif]] |
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| =Additional Info Required for Access= | | == Before Synching == |
| *will break out as separate pages once information has been populated in here.
| | Some of you seem to do extensive checks before synching and letting CCMDB.mdb do checks for you. I am curious - why? I thought we made the ccmdb to automate and facilitate these checks. Any thoughts? [[User:Ttenbergen|Ttenbergen]] 22:25, 4 May 2009 (CDT) |
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| | == Synching == |
| | See [[Syncing the PDA]] |
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| ==starting Access== | | == Sending Patients == |
| *Before I enter access I take time to check by ready to send files on my PDA check that all required feilds have been addressed, I make list of missed items like pathogens needed, enter items as needed; then copy Hadibase L_files directly from my PDA Handibase L_files for my site folder onto the Regional server ensuring you are logged on the twister prior to;, click on new program icon on PC; choose appropriate ward; enter database password; click "find orphans"; click "pre-send Tmp2 checker" if needed; click edit patient's; click "filter" icon top right of screen. Then you are ready to perform final checks prior to sending go through files and follow prompts as needed (highlighted in yellow if any missed items arise); when your have reached the end and have ensured you have correct number of files ready; click "door" on right top corner and you will be back to the page you entered; click send files,and follow the prompts. Ensure that you label the batch sent appropriately. --[[User:JHutton|JHutton]] 09:46, 16 March 2009 (CDT)
| | See [[Sending Patients]] |
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| ~~discussion~~
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| *My routine is I check all completed files for correct spelling of name, correct entry of phin & hospital #'s. Then check diagnosis(make sure all infection codes have a pathogen listed), tasks, comorbs, apache,lab,green,moves and adl's are completed. Next I complete my sprite backup. While this is being done I open the regional server and then sync PDA to Access.
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| Then I copy handibase3 files to L Handibase folder.
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| Then disconnect and close all the files, open regional server, sync once more. Now I am ready to open New Program, select my site ward file and prepare to send.
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| Before starting I check for orphans and check my Tmp/Check to ensure there are no errors.
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| Then click edit files, "filter" icon to access the completed files. Now I proceed to check each file once more as outlined above, checking the three complete boxes in top right hand at the end of each file. When I have completed checking all the completes, I scroll back to the beginning to double check that the three complete boxes have been completed.
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| Then I send files, double check with my copy of last batch to ensure I enter correct batch number,and send.
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| Once this is completed, check sent record, autofit column, address the files marked false, make a copy of the sent report and close out.
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| I use my copy to do a final check on my paper log sheet of files sent.--[[User:FLindell|FLindell]] 15:33, 16 March 2009 (CDT)
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| ** Prior to starting Access I pre check on my PDA my completed profiles one at a time, I check eg: spelling, phin numbers,date of birth, comorbs, admits, lab values.I then sync, copy and paste, re sync, open access, check for errors, go to edit files, go to filter to access my completed files and make sure the number of completes is correct. --[[User:PStein|PStein]] 08:19, 18 March 2009 (CDT)
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| ==filtering to complete only==
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| When preparing to send data in the CCMDB, click on the filter button in the right upper corner. This filters your data to show only completed profiles, making it easier to check your data prior to sending. [[User:BDeVlaming|BDeVlaming]] 09:37, 17 March 2009 (CDT)
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| ==Yellow fields and error messages==
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| *Yellow fields indicate missing data, duplicate lab/pharm entries, or incorrect data. Any profile with yellow highlights must be corrected before it can be sent.
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| *Correct missing data by clicking in the yellow field and adding the data. Then click the yellow category tab to remove the yellow highlights.
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| *If a priority has been used twice (ie in pharmacy), use the tabs the the right of the numbers to correct it. Check the yellow pharmacy tab to reset the data and remove the yellow highlights.
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| *If a lab has been duplicated, right click on the grey tab to the left of the lab/pharm you wish to delete. Click on "cut" and you will see a box asking if you are sure you want to delete this record. Click "yes" to delete the item. [[User:BDeVlaming|BDeVlaming]] 09:48, 17 March 2009 (CDT)
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| **Yellow fields indicate missing data, I will then check to see if data needs to be entered
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| The error message I will read and address any changes needed --[[User:PStein|PStein]] 08:23, 18 March 2009 (CDT)
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| ==Checking your Data in Access==
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| I double check that I have entered the registry data correctly ie: name, phin, chart #, birthday,admit,transfer and d/c time from the addressographed sheet that I make on every pt. --[[User:MWaschuk|MWaschuk]] 13:54, 18 March 2009 (CDT)
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| ==other thing to do when using ACCESS==
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| ?
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| ==deleting in ACCESS==
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| -To delete, right click on the grey tab to the left of the lab/pharm/diagnosis you wish to delete. Click on "cut" and you will see a box asking if you are sure you want to delete this record. Click "yes" to delete the item. [[User:BDeVlaming|BDeVlaming]] 09:54, 17 March 2009 (CDT)
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| *I agree with Betty--[[User:PStein|PStein]] 08:25, 18 March 2009 (CDT)
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| == Sending your data from access == | | == Sending your data from access == |