STB Medical Records requests

This article provides information on how to request patient charts from Medical Records at STB. It is part of the STB Collection Guide.

Requesting charts

• Generate the output from CCMDB.mdb using the MR List
• email the clerk that pulls our charts directly with our medical records lists

requests for Health Records will be sent weekly via email to Leslie Costa, Manager, Health Records email: lcosta2@sbgh.mb.ca Is that only for CC or for Med also? If med also the info should live in STB_Collection_Guide#IMPORTANT UPDATE DURING CORONAVIRUS PANDEMIC instead or maybe even better to STB Medical Records requests. Ttenbergen 16:05, 2020 April 8 (CDT)

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Moved here from STB Critical Care Collection Guide, need to integrate:

• Health Records policy requires that chart requests be submitted 3-5 days prior to date of review
  • submit Medical Records Chart Request (as generated by Access database)to Leslie Costa, Supervisor of Health Records

email: lcosta2@sbgh.mb.ca for approval prior to being pulled. If the collector is not going/unable to review charts at requested time, Leslie Costa must be informed

• • • requests must include collectors name and email/phone contact information, date required for review

Chart locations

• once the charts are pulled, the Health Records clerk puts them on a shelf that is designated solely for our use
• sometimes we get email notice that the charts are ready, sometimes we get a call, and sometimes we get nothing at all

If I was a new collector, how would I find that shelf?

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Legacy info

Legacy

in the past, we used a chart request document that needed to be filled in by hand, with or without a printed version of our Access list which was then faxed/hand delivered to the Health Records Department. After reviewing this process with them 2019-12, we were informed that we no longer need to submit the handwritten document, and that it would be acceptable to email them the output from CCMDB..