Project Overstay2: Difference between revisions

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=== Possible Scenario - DPST not filled yet when collector starts record ===

=== Possible Scenario - DPST missing or not filled yet when collector starts record '''earlier than 24 hrs after admission''' ===

The unit has 24 hours upon admission to fill the form. If the collector starts collection before then (as they ideally might, based on [[Using Cognos2 to keep track of patients]]). So, the collector would need to return to that chart at a later time and add the project data.

The colour generating code adds the colour to the beginning of the [[Notes field]], which causes it to be listed in the [[Patient List]], so collectors can see which records will need to be reviewed again.

=== Possible Scenario - DPST missing or not filled '''later than 24 hrs after admission''' ===

We want to make sure both the colour, and the fact that is was generated without data from the DPST form, is documented on the chart. This is both to be clear and transparent about the time the form was scored without DPST, and to make sure there is fall-back documentation of the colour if something goes wrong with the sticker.

* our collectors will carry print-outs of [[File:DPST GGH.pdf]] and keep track and update our copy of this if we are notified of a change to the form

* If you find a DPST form missing:

** add a DPST form to the usual place in the chart

** fill in the patient name, no need to fill in all details

* If you find a DPST form with Section 1 empty (incl one you added because it was missing)

** cross out the section 1 questions to make it very clear that this is not a usual form

** write "no DPST form found" or "Section 1 empty" near there

** Document the form as “form missing” in our database as per our "problem" collection in [[Data Entry Instructions]]

** continue as usual to generate the colour, add it to the DPST form and chart and date the colour generation

== Dates ==

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-=== Possible Scenario - DPST not filled yet when collector starts record ===
+=== Possible Scenario - DPST missing or not filled yet when collector starts record '''earlier than 24 hrs after admission''' ===
 The unit has 24 hours upon admission to fill the form. If the collector starts collection before then (as they ideally might, based on [[Using Cognos2 to keep track of patients]]). So, the collector would need to return to that chart at a later time and add the project data.
 The colour generating code adds the colour to the beginning of the [[Notes field]], which causes it to be listed in the [[Patient List]], so collectors can see which records will need to be reviewed again.
+=== Possible Scenario - DPST missing or not filled '''later than 24 hrs after admission''' ===
+We want to make sure both the colour, and the fact that is was generated without data from the DPST form, is documented on the chart. This is both to be clear and transparent about the time the form was scored without DPST, and to make sure there is fall-back documentation of the colour if something goes wrong with the sticker.
+* our collectors will carry print-outs of [[File:DPST GGH.pdf]] and keep track and update our copy of this if we are notified of a change to the form
+* If you find a DPST form missing:
+** add a DPST form to the usual place in the chart
+** fill in the patient name, no need to fill in all details
+* If you find a DPST form with Section 1 empty (incl one you added because it was missing)
+** cross out the section 1 questions to make it very clear that this is not a usual form
+** write "no DPST form found" or "Section 1 empty" near there
+** Document the form as “form missing” in our database as per our "problem" collection in [[Data Entry Instructions]]
+** continue as usual to generate the colour, add it to the DPST form and chart and date the colour generation
 == Dates ==