Alias ID collection

Purpose

To identify patients for whom an alternate MRN was used for part of the stay.

We need to know this because external data such as the DSM Export or the Comparison with Manitoba Health data sometimes fails due to these ID changes.

Data Collection Instructions

When you notice that a patient has or has had an alternate identity or MRN, we want this ID to help us match hospital/lab/Manitoba Health data that was stored with it. For patients with such an alias, add a tmp entry:

• Project: Alias ID
• Item: choose one or more that applies
  • Alias Chart
  • Alias LastName
  • Alias FirstName
  • Alias Other
• Tmp Notes / Q: enter the associated data for the Item chosen - maximum of 2 words/characters with one space in between
  • Medical Record Number/Chart Number
  • Last Name
  • First Name
  • specify the Other and data value with one space in between (Example. PHIN 999999999)
• Any other details/comments, put on Notes field.

When someone has stolen someone's identity and has used it for awhile for other hospital visits:

• I suggest putting the real name if available with the real DOB, real chart # and phin in the Database entries and put the stolen ID in the alias spots.
• If other recent admissions were recent and part of our database, contact the collector or main office to sort this out as an alias for previous admissions.
• The hard part is confirming the stolen identity and being able to determine the real identity. --LKolesar 13:01, 2017 May 4 (CDT)

what if we miss it?

If you miss it you miss it. We know you will only see this information some of the time. When you do see it it is useful for us to have, because it saves us time with our data validation and cleaning.

It's rare, where/how might we find it?

• you may hear it through the grapevine on the ward (how technical is that... :-))
• current addressograph different from admit addressograph
• current name on chart different from name on an old chart
• notes in the chart stating that Patient X has a name...
• EPR search shows this as incidental finding
• patient who arrived as John Doe; HSC will use MRN starting with "300" for these
• not sure if collectors can see this in EPR but labs/tests may have been ordered under the old MRN; we see these in the DSM data

Start/End Dates

• Start: 2015-04-24
• End: there is no planned end date

Template:CCMDB Data Integrity Checks

Might need cross check to not allow empty tmp notes field. There is at least one entry with that field blank and the info in the patient notes field instead.

See also

• PseudoPHIN