Batch sent number

Legacy only: Batch Numbers will no longer be used as of 2014-Jul-31

Will be replaced with auto sent date/time stamp instead.

The batch number identifies a group of patients sent by a data collector at the same time, usually weekly.

When collectors send in their TISS forms and diagnostic green sheets each week they include the "batch sent" number. They keep a record of the batch sent, who sent it and on what date (usually on the Sent Report).

Use of the batch number

Data collection

both paper forms and electronic files are sent in with a batch send number
most collectors keep copies of each week's Sent Report, which gives last week's batch number

Data Processing

among other things, the batch number is used during Data Appending Process
tracking and finding files quickly
faster Tiss Form Scanning (less organizing of forms)
quick filing - no reorganizing

Data Analysis

Are batch numbers stored in MedTMS/TMSX or used once import is complete? Ttenbergen 12:16, 2012 September 6 (CDT)

Special Case - batch number reset for new year

the first sending day in the new year the data collectors revert the batch sent number to 1.