View source for Lost/missing chart

== Deferral period ==
*A chart should be considered lost or missing, and "written off", when medical records still cannot find it 6 months (same day number, 6 months later) after the patient has been discharged from the hospital or died in hospital.
*Once that occurs, the record status will be updated to "Discontinued".
*Operationally, this will be done via ad hoc communication with the office (Pagasa).

== Instructions for finishing off the profile ==
An profile for a missing chart might trigger [[CCMDB.accdb Data Integrity Checks]], so it can't be [[sent]] the normal way and the following process applies instead. 

=== Instructions for Collectors ===
* Try to enter all available info and to check the complete boxes; this will make sure that data is internally consistent as far as possible
** This includes any diagnostic imaging and procedure counts and results, lab results, etc
* Where you can not get past a cross check because data is not available, explain that in the [[Notes field]]
* Regarding APACHE variables for these charts:
**Usually we consider variables that are missing to be normal values.  But for these charts we cannot do so, so while you should code those APACHE variables for which there IS data, for those APACHE variables for which there is no data, enter the numeric code for "missing" i.e. the negative number -999
*** Entering this will, of course, trigger cross-checks, but that's OK since you won't be able to set the [[RecordStatus]] to "complete" anyway
* You probably won't be able to set the [[RecordStatus]] to "complete" since there will be data missing; even if you are able to, '''don't set the record to "complete"
* When you have entered all available information, and when the [[#Deferral period]] has passed, contact Pagasa and tell her the profile is a missing/lost chart
* Once Pagasa has confirmed that this is understood and set the [[RecordStatus]] to 'Discontinued", delete the chart using the [[♻️ button]]

=== Instructions for Data Processor === 
[[Category:Data Processing]]
The Data Processor will manually set the [[RecordStatus]] for these to "Discontinued"; information on the lost chart status can be entered into the [[Notes]] field. 

{{Discuss | who = Pagasa | question = 
* Julie says Pagasa keeps a list of old lost charts. Could you do a one-time update to set the relevant records to Discontinued in CFE and then get rid of that list.
* Rung query changed Record Status Vetted to Discontinued 29 records.
[[User:PTorres|PTorres]] 17:43, 2022 March 30 (CDT)
 [[User:Ttenbergen|Ttenbergen]] 14:10, 2022 March 24 (CDT)
}}

{{Collapsable 
| always= click expand to see list
| full=  
* HSC_D5-36  
* HSC_D5-39  
* HSC_D4-3  
* HSC_SICb-1409  
* HSC_SICa-1887  
* STB_MICU-15213 
}}

== Related articles == 
{{Related Articles}}

[[Category: Data Collection Guide]]