Data collection log form: Difference between revisions
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===Main Office Use=== | ===Main Office Use=== | ||
**to check for patients which were missed on the | **to check for patients which were missed on the Laptop. Not used very often. Only when statistician is linking data between wards or ICU/Med, is when this type of problem is identified. | ||
***example: When minimal data is not being entered by some of the staff directly into PDA/laptop, I asked the staff to fax a copy of PDA Collection Log Form. Staff will complete this form first before they input patient information into PDA. | ***example: When minimal data is not being entered by some of the staff directly into PDA/laptop, I asked the staff to fax a copy of PDA Collection Log Form. Staff will complete this form first before they input patient information into PDA. | ||
**to check on dates discrepancies. Statistician usually catch them and advises Processor, who first check PDA Collection Log Form, and if not clear on this paper for (not all collectors fill in all the information on this logs so they are not always helpful), then she will email collector to follow up. | **to check on dates discrepancies. Statistician usually catch them and advises Processor, who first check PDA Collection Log Form, and if not clear on this paper for (not all collectors fill in all the information on this logs so they are not always helpful), then she will email collector to follow up. | ||
**Database Registry Log is printed out from Database. This log provide processor with a list of patients already appended to the | **Database Registry Log is printed out from Database. This log provide processor with a list of patients already appended to the database. List has names & admit/discharge dates, site/loc and STUDY NUMBERS. This list is used to put study number on TISS form and check dates before scanning. If the Dates on the TISS don't match the dates on the Database Registry printout Log, then the processor uses the PDA Collection Log Form to crosscheck dates. Data entry error are common for dates. | ||
**If the Regional Server is down, or there is no backup copy of the files that are accessible (some do not do regular backukps to server), there is no other way to check basic information | **If the Regional Server is down, or there is no backup copy of the files that are accessible (some do not do regular backukps to server), there is no other way to check basic information | ||
Revision as of 17:05, 14 June 2011
The PDA collection log form is a paper form that the data collectors use to manual record serial number, FN, LN, Admit from, Admit Date/time, discharge date/time, transfer Ready date/time, green sheet/tiss completed. The medicine form is slightly different in that it includes columns for up to 2 move date/times. This is basically a worksheet that the collector uses to organize patient information from ward log books before they enter into a PDA or laptop.
FORM
To see a copy of the form go to:
Main Office Use
- to check for patients which were missed on the Laptop. Not used very often. Only when statistician is linking data between wards or ICU/Med, is when this type of problem is identified.
- example: When minimal data is not being entered by some of the staff directly into PDA/laptop, I asked the staff to fax a copy of PDA Collection Log Form. Staff will complete this form first before they input patient information into PDA.
- to check for patients which were missed on the Laptop. Not used very often. Only when statistician is linking data between wards or ICU/Med, is when this type of problem is identified.
- to check on dates discrepancies. Statistician usually catch them and advises Processor, who first check PDA Collection Log Form, and if not clear on this paper for (not all collectors fill in all the information on this logs so they are not always helpful), then she will email collector to follow up.
- Database Registry Log is printed out from Database. This log provide processor with a list of patients already appended to the database. List has names & admit/discharge dates, site/loc and STUDY NUMBERS. This list is used to put study number on TISS form and check dates before scanning. If the Dates on the TISS don't match the dates on the Database Registry printout Log, then the processor uses the PDA Collection Log Form to crosscheck dates. Data entry error are common for dates.
- If the Regional Server is down, or there is no backup copy of the files that are accessible (some do not do regular backukps to server), there is no other way to check basic information
- can cross check the actual number of patient. This is not done very often at all.
Plans
- The PDA collection log was a useful form when we started data collection manually. Recording the information on this form is actually duplicating what is being entered into the PDA or laptop. We will be reviewing some alternate ideas that may lend themselves to the elimination of this form. Transcribing information onto paper then inputting into PDA or laptop adds to the workload of collection. No changes at the moment but will keep you posted.--TOstryzniuk 19:03, 17 May 2010 (CDT)