Ward admission log forms
This is a temporary page to get feedback on a development question. Once all is answered I'll summarize it into the change log or requested changes and delete this page.
Now that most places are using laptops I have had some feedback regarding the patient list screen. It sounds like some of you would be able to do away with your log sheets if that screen had slightly different information than it does now.
I propose to change the patient list on the laptop in the following way:
- reduce font size to that used in other forms to accommodate more columns
- eliminate DOB and PHIN, not as important as other info
- add a new column for room number (would allow Grace and possibly Vic to eliminate bed maps)
- add admit date/time and discharge date/time
- what would be the consensus: would you like the first ~ 10 letters of the notes field?
- detailed admit-from so collector knows whom to contact (as opposed to our limited one)
- would it be reasonable to change the admit-from dropdown to include every unique ward and then stream the output back to generic "W" for Ed's DB to handle?
- alternatively: this field would only be needed to contact data collectors at other sites, i.e. only once. What if I made it available in the Patient Viewer form instead of on the listing. That way the info would be available on the laptop, but would not take up any of the limited space for the list
Would that work for you at your location? Do you have additional changes you'd like to see to the list?
HSC
- No reduction in font size please. DOB and PHIN required if chart number entered incorrectly, and when the medical wards have many pts who share last names as well as first it is essential. HSC does not require room #s. Clarify where the admit date and time are to go as they are already capture. Also clarify the comment of the note field. The space is fine as is. For medicine all the wards are listed in the variable 1 and 2. Fran and Pat--FLindell 13:24, 2012 May 8 (CDT)
STB
We do not need to see the room number. The note field is nice to display as is. Admit from & discharge to ie BW would not be sufficient. Need to know which ward sent to for Pagasa audits. In critical care the only place we write the specific ward from or to is on the log sheet. The other option is to have critical care use the variables like medicine for specific wards sent to and from. --LKolesar 07:58, 2012 May 9 (CDT)
- We do not currently have the phin or dob in our patient list view, nor do we have this information on our paper log sheets so I don't understand why we are including this in this discussion?? Transfer ready in my opinion should have never been put on the paper logs and we certainly do not need it in the patient list view on the laptops. Taking out the room number column and using this space to type in any specifics that we require would work for me. That way it can be made to suit everyone. It is only for our personal use anyway. What does everyone else think? For future audits by Pagasa we will need the specific wards to and from especially for out of hospital sites. Can this be included in the variables like medicine has?--LKolesar 07:05, 2012 May 10 (CDT)
- We have been using pencil in our log sheets for a long long time because we are always needing to change times and we erase a lot on these sheets. In critical care I think most data collectors send a copy of the log sheets with their tiss and greens via mail system so they are not usually faxed or scanned. Does this apply to all data collectors or just those who scan or fax their log sheets?? --LKolesar 07:24, 2012 May 8 (CDT)
VIC
- Please dont change the Font size unless you are making it bigger. We only use the room number space when we transfer a pt from VM to VW or VW to VW other than that we do not use and we can put this info into our notes section Here at the Vic we dont have Medicine Patient log sheets on the wards they use their own admit discharge book so it is worthwhile to have a Data collection Log sheet Plus Pagasa always request that we photocopy and send this to her periodically. Plus we dont use the bed maps anymore on S5 N5 S3 and on S4CTU you can do either or.
GRA
-we do not use the room number; we have tried it several times but with the number of pt moves on the units it is a logistical problem to maintain so as far as we go, this field can be eliminated -not sure it is necessary for any other information to be visible from this screen
CON
Is there any need for transfer ready date/time to be on the proposed Patient List; as, it is on the current Data Collection Log? Please include DOB and PHIN for the reason cited by Fran. Mlaporte 11:15, 2012 May 9 (CDT)
OAK
Main Office - The data Ranch
A very Good opportunity to revisit and look for ideas to reduce and/or eliminate the work associated with these paper patient logs. The patient log is a carry over from the beginnings when we did not have electronic collection tools. We have not made it optional to date. We had made some attempts when in past when we went to laptops to try to eliminate these paper patient logs and just use the laptop for direct entry to try in order to reduce the burden of workload associated with transcribing from ward logs onto these paper logs and then entering into laptop.
- I will revisit with Pagasa and review the need to FAX these logs. Pagasa has been using logs as one method to try and reduce the number of emails or calls to collectors. Collectors had voiced their concern about her following up entry errors in the past so many are putting alot of effort to document details on them.