Postal code collection

The entry TmpV2 entry for Postal Code collection will be automatically created for any new patient created as of 2011-12-08. It needs to be filled in for any patient.

• Start putting in the postal code for new admissions on and after January 1, 2012.

• Project: PostalCode
• Item: Postal Code
• "Q"(note, that's the last field on the form, not the first!): enter the patient's postal code X1X1X1, ie no space
  • Use Upper Case letters in the postal code with no space between please.
  • When the postal code is not available, leave the space blank.

Special Cases

Homeless with proxy address

If you have a homeless person admitted who lists their address as Siloam Mission or the Salvation Army/Booth's Place, use their postal code as provided.

Institutionalized patients

For patients who live in care homes, use the institution's postal code.

Inmates

For inmates such as from Stoney Mountain or Headingley use the institution's postal code.

Military Personnel

• Con: What about the military personnel who get admitted?
  • what about them, don't they have postal codes? Ttenbergen

PC not available

If a postal code is truly unavailable for a patient leave blank. ie:

• John/Jane Doe
• out-of-country patient

Discussion

• Please fill in how you think we should code this. Specifically, what to do if a postal code is not available, e.g. out-of-country patients, homeless patients, etc. Also, when do you want collection to start? The tmp entry is available now as of 2011-12-08. I will allow empty values for now but will start restricting this once we settle on rules.Ttenbergen 18:42, 8 December 2011 (CST)
• any other exceptions? Ttenbergen 14:46, 9 December 2011 (CST)
  • • I am finding charts that dont have postal codes recorded here at the Vic some of these pts come from nursing homes do I enter as N/A or will you provide a postal code book to each hospital so we can look them up?Please let me know Thanks Shirley
      • Are we expected to put postal codes in on patients in on all patients on our laptops or just the ones admitted after Jan 1? If anyone knows the answer please post it.

• • • I have updated the instructions to indicate that the space must be left blank if no postal code is available. Also, just put postal codes for new admissions on or after Jan 1, 2012. --LKolesar 14:38, 22 December 2011 (CST)--