Ward admission log forms

This is a temporary page to get feedback on a development question. Once all is answered I'll summarize it into the change log or requested changes and delete this page.

Now that most places are using laptops I have had some feedback regarding the patient list screen. It sounds like some of you would be able to do away with your log sheets if that screen had slightly different information than it does now.

• Would this screen now work to eliminate the log sheets? If not, what is required?

• Let me know if the new listing works, e.g. I am totally open to order of components and delimiters (ie brackets, spaces, commas, dashes...)

• we could save space also by changing the formats of admit and discharge columns. Are times required? How about hours only, or no year? Full info would still be available in patient record

• We could make the record on the patient list into two lines if we need more info or larger fonts, but there would be a lot more scrolling. For example, is more space of the Notes field required?

HSC

• At HSC on H4 & H4H I use the log collection for quick references,Pagasa also uses the page to check out times,I also get staff on the wards using it, their log books are a mess, We all share H4H with unique log numbers and if gone it would make it virtually impossible to remember our last log numbers--PStein 07:43, 2012 September 24 (CDT)
  • I agree with Pat about the H4H log numbers. I personally find I utilize it daily, the ward frequently asks questions, that are easily and quickly answered by having a log sheet. I think that it takes minimal time to record this information and the benefit of having this is very worthwhile.--FLindell 07:55, 2012 September 24 (CDT)
  • Interesting point. So, wherever multiple collectors share a ward the log book is used to keep track of who collects which patients using what number. Documented that in PDA collection log form#Data Collector Use. Ttenbergen 10:05, 2012 September 24 (CDT)
  • I also agree with Pat.--CMarks 12:36, 2012 September 24 (CDT)

STB

• We have been using pencil in our log sheets for a long long time because we are always needing to change times and we erase a lot on these sheets. In critical care I think most data collectors send a copy of the log sheets with their tiss and greens via mail system so they are not usually faxed or scanned. Does this apply to all data collectors or just those who scan or fax their log sheets?? --LKolesar 07:24, 2012 May 8 (CDT)

VIC

• We only use the room number space when we transfer a pt from VM to VW or VW to VW other than that we do not use and we can put this info into our notes section
  • sent out email to let all collectors know to move room number info into Notes; waiting to hear back -- Ttenbergen 12:28, 2012 September 20 (CDT)

• Here at the Vic we dont have Medicine Patient log sheets on the wards they use their own admit discharge book so it is worthwhile to have a Data collection Log sheet Plus Pagasa always request that we photocopy and send this to her periodically.
  • I don't think sending in the log is still required. Pagasa/Trish, can you confirm? -- Ttenbergen 12:28, 2012 September 20 (CDT) Template:Discussion

• Since I have three wards on my lap top, I use the 'rec' column (on the patient list page) to sort my patient list by the ward they are on. Therefore I need the 'rec' space. I do not use the room space often except when a patient is moved to another ward. Then I can quickly track a chart I'm looking for. (Judy)
  • We are keeping the rec column-- Ttenbergen 10:41, 2012 September 21 (CDT)

CON

• I use the "Rec" to keep track of the location of the patients/their record. In the "R" space I enter the date I last reviewed (ie 09/20),or if the file is not started (New),.. or if Complete but need cxr and pathogens or more information (ie Cxp/ch). The patient list screen is my work sheet--I sort so all ward pts., all MR pts and all ICU are grouped together.
• I like the Data Collection Log as a quick reference. The ICU patient log book is not always filled in; and, I do not go back and enter the correct times of transfer or discharge nor the correct 'discharge to' location. Our log is the only complete and correct list of pt. admit/transfer/discharge information that is easily available at each site; should we need to clarify times, locations, etc.. The other option to get this information would entail pulling the charts, checking with Medical Records, the Main Office etc. I find it takes minimal time to enter and complete the Data Collection Log at this community site.11:53, 2012 September 24 (CDT)

OAK

• At SOGH there is a log in the ICU and one I keep. I add the patients as they are admitted into the ICU by serial number and name only and complete the remainder of the info in my log as the charts are completed. I only use the ICU for the minimal data set and do not usually make further changes in it. I like my log as it is a quick visual as to what I am doing on a daily basis and ensures that no files are missed. I am not doing any corrections on it and therefore it really is no extra work. It helps me prioritize and keeps me organized--Lpruden2 (talk) 13:27, 2012 September 20 (CDT)

Main Office - The data Ranch

A very Good opportunity to revisit and look for ideas to reduce and/or eliminate the work associated with these paper patient logs. The patient log is a carry over from the beginnings when we did not have electronic collection tools. We have not made it optional to date. We had made some attempts when in past when we went to laptops to try to eliminate these paper patient logs and just use the laptop for direct entry to try in order to reduce the burden of workload associated with transcribing from ward logs onto these paper logs and then entering into laptop.

• I will revisit with Pagasa and review the need to FAX these logs. Pagasa has been using logs as one method to try and reduce the number of emails or calls to collectors. Collectors had voiced their concern about her following up entry errors in the past so many are putting alot of effort to document details on them.
  • as asked above, any news on this? -- Ttenbergen 12:29, 2012 September 20 (CDT) Template:Discussion