Manitoba Health Crosschecking Sending Data

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Revision as of 14:51, 2014 August 26 by PTorres (talk | contribs)
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This article explains how to use MB Health Tool.mdb to send data to Manitoba Health as part of Crosschecking data with Manitoba Health.

Instruction

  1. follow instructions at MB_Health_Tool.mdb#Starting_the_program to open the tool
  2. open query 1_new_export
  3. save as new query, using name yyyy-mm-dd-<C> export
    • C is optional, can be used for Comment if needed
    • examples would be 2014-08-20 or 2014-08-20-Resend
  4. right-click and design view the query
  5. edit the criteria to restrict the data
    • need to document what data one would restrict to, likely referring to the #activity log below Ttenbergen 16:03, 2014 August 25 (CDT)
      • I added the study field on the Design view so I know the cut point of the file that I am sending for now still combination of study numbers and Date sent. PTorres 11:14, 2014 August 26 (CDT)
        • So which fields did you constrain, and to what? Ttenbergen 15:27, 2014 August 26 (CDT) Template:Discussion
  6. change to list view to confirm the data is correct, then save
  7. right-click on the new query and click export
    • export the file as a .csv (text)
      • save in M:\MB_Health_Records_Cleaning\exports
      • file name MH_yyyy-mm-dd.csv, e.g. MH_2014-08-20.csv
    • close program and push Ttenbergen 17:01, 2014 August 25 (CDT)
  8. prepare accompanying documentation
    • We have a cover letter prepared already all I need to do is change the file name and number of records that I am going to send. PTorres 13:17, 2014 August 26 (CDT)
      • where would one find this letter? pretend Sheila is trying to do this while you are away...Template:Discussion
It is on myC:\MB_Health_Records_Cleaning\MEMO.

PTorres 15:45, 2014 August 26 (CDT)

  1. send the CD and letter to Manitoba Health via InterOffice mail (pick-up daily)

For Marc Silva address I do have printed label which was file on the MB HEALTH binder. To send it just mail it regular envelop and put InterOffice mail no stamp needed. PTorres 15:51, 2014 August 26 (CDT)

    • update the #activity log, e.g. with "data exported and couriered"

development of this solution

  • Julie has contacted MB Health to confirm
    • that it would be OK to send single file from now on
    • that it would be OK to replace the current study number (numerical) with the D_ID (15 character string)

activity log

newest entry on top, start line with * ~~~~~ then sign as usual

  • 15:46, 2014 August 25 (CDT) started development Ttenbergen 15:46, 2014 August 25 (CDT)
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