Crosschecking data with Manitoba Health

This article explains the process of crosschecking our patient identifier from our database with Manitoba Health Database (MHSC).

• Refer to Manitoba Health "Conditioner" Program, which is an ACCESS program that is associated with this process.
• Also see Manitoba_Health_Match_Indicator_Guideline for decision making Guidelines for match and unmatched data recieved from Manitoba Health.

Purpose of sending data to MHSC?

• for crosschecking our database patient identifiers (PHIN, FN, LN, DOB, Gender) against MHSC database
• aligning and correcting our patient ID information with MHSC
• maintaining consistency of key patient identifiers in our database when a patient is readmitted.

When did MHSC crosschecking process start?

• DATE: Between September 14 & December 6, 2000
• DATE: January, 2003 study numbers 1-13034 resent to MHSC for a second match. This was are older DOS data that was converted from an old DOS database to and Windows base platform.
• Trish started a system of sending data for cross checking with MHSC.
• Dr. Carla Chrusch facilitate this opportunity with MHSC.
• Julie took over the process and improved it in 2003.

Sending Process to MHSC

• data files that are exported from the ICU and Medicine database every 2-3 months
• PHIN, LN, FN, DOB & Gender are included in a EXCEL file
• A Paper Log Records batch number, date send and date recieved from MHSC.
• One sent/received log form for ICU another for Medicine.
• CD's are kept sleeves in this binder with these MHSC send/recieved logs.

Instruction on how to run the MB Health ACCESS database "Conditioner" Program

• see Manitoba Health "Conditioner" Program.

typing data into a EXCEL table to report % match/no match from MHSC

• Pagasa manually counts then enters into an Excel workbook where info is automatically tallied.
• PURPOSE: ? Julie.

Explain the naming structure...

How does the file get there?

who are the contacts

• The data processor uses the program.
• The statistician coordinates communication with MB Health.
• The person providing the info at MB Health is Marc Silva.