Data Processor

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p:Pagasa Torres is the data processor for the Critical Care and Medicine Database.

The data processor is the main user of the Data Processor PC.

Her tasks include

Questions for Pagasa

19

 QuestionModification date"Modification date" is a predefined property that corresponds to the date of the last modification of a subject and is provided by Semantic MediaWiki.
PHI Loader.accdb15 August 2019 19:18:14
Cleaning up a failed send 10 April 2019 15:04:37
TISS28 Form Scanningdev_TISS
  • Put the queries in a drop down list or accessible through a button in TISS.mdb, similar to way queries are set up in CFE. Trish Ostryzniuk 11:21, 2019 February 7 (CST)
  • If a frozen version is kept available during TISS scanning anyways then there is no reason to not do these checks in CFE, is there? Or rather, collectors sending would not be the reason. Pagasa, let's talk about this. Maybe we can make this more convenient for you. Or write down the actual reason why it can't be done. Ttenbergen 00:34, 2017 November 12 (CST)
    • Discussed this with Pagasa. It would mean doing scanning during send time, and likely doing all fixes during pull time, so all checks could actually be done form CFE. Discussed also w Pagasaa that we would delete the error checks from TISS so there is no duplicates getting out of sync.
      • Do we want to make this change then, Pagasa? You would be the only one who would be affected, so mostly up to you. Maybe confirm with Trish.
15 July 2019 20:58:34
Processing errors in patient data


_dev_CFE 

Automate the populating of notes so button just does it.
  • raise an input box for a summary, if gets content put data and content into Notes, else put nothing.
4 July 2019 21:38:21
PL missing L Tables content
  • Pagasa, could you please log here when this query lists errors, and what was found to be the problem (ie whether there was data in CCMDB.mdb that didn't make it, or no data in first place.
    		• 27 March 2019 16:04:15
    Link suspect mismatch to ours incomplete query
    • There is a query Link suspect mismatch to ours incomplete2 (with a 2 at the end) in CFE. What is the story, and which one do you actually use?
    		31 October 2018 23:36:26
    Changing D IDs
    • Which program do you do this in? This may actually need to be different instructions for different scenarios.


    • what queries would get you to change a D_ID? We would want to cross-link them so they point to these instructions, and so these instructions can list them as cause.


    • what queries would get you to change a D_ID for medicine? We would want to cross-link them so they point to these instructions, and so these instructions can list them as cause.

    How about L TISS Form table, L TISS Item table and L Labs DSM table? Are there others I am not thinking about ? Ttenbergen 22:20, 2019 February 6 (CST)    		7 February 2019 05:35:20
    PL Chart 9 Digit 7 February 2019 14:34:25
    Crash TISS MDB 11 February 2019 17:02:28
    Encounter processing
    • says inactive, but do you actually do this? Is there anything else to it? Do we have, and do you run any multi-encounter checks yet? I guess a lot of the PLs kind of are those...
    		7 February 2019 05:38:55
    Scheduled TasksDo we still schedule Backup Checker?10 March 2019 04:43:46
    TISS28 backup and start.vbsDo you still use this? It is not linked, so as part of what process?7 February 2019 03:31:50
    Fixing a D ID in TISS28.mdbPagasa will test the quicker way, and if satisfied, will clean out the two old methods.11 February 2019 22:30:49
    Data Integrity Checks/review listPagasa, regarding the meeting with Trish, Julie and Allan to decide which checks to continue to do when, please
    • expand this list to 50
    • click the “edit w f” link at the start of the line to open any that need change right in a form to use dropdowns to update them
    • confirm that all queries correctly list
      • whether you check them always or only complete (timing field)
      • whether they use L_Problem
      • whether there is a backlog (I just added that field, it defaults to "yes" so change to no if caught up)
    		20 June 2019 22:37:55
    Pre-linking checksnot working right now due to PL_SamePHIN_Site_Diff_chart size limit
    This automatic list includes an PL missing L Tables content - where does it fit in into the order in which you run these above? It is likely a very first thing, right?    		20 March 2019 21:48:48
    Linking in centralized data front end.mdbWhy are these not the same as below? What are we doing now? Do these need to be done in a specific order?30 January 2019 19:26:22
    Procedure when there are differences between L Log and L PHIWhy, what does that tell you? The only way I can imagine this would happen is if the record was deleted in centralized L_Log. In that case, if you are lucky and there is still a ccmdb_data with the completed/sent record, you can follow the Re-sending data process. If not, find it in a previous version of Centralized data.mdb, print or write down all data for the record, and manually re-enter it in a CCMDB.mdb and follow the Re-sending data process. Or what do you do? Ttenbergen 21:38, 2019 February 6 (CST)7 February 2019 03:44:39
    FirstName fieldunder #Legacy info it said we stopped messing with names so cross checks with old data would work. If we no longer do that we should fix the reasoning there.
    please confirm what we actually do now:
  • in case of a typo
  • in case of a change
  • do you use the Alias ID collection for this?
    		• 9 March 2019 22:11:23
    LastName fieldplease confirm what we actually do now:
  • in case of a typo
  • in case of a change
  • do you use the Alias ID collection for this?
    		• 9 March 2019 22:11:46

    Questions in category:Data processing

    Swiss Army Knife.svg

    leave these for now, Tina will go over these and take those that are not really data processing out of the category before we try to address the rest.

    • SMW


    • Cargo


    • Categories
     QuestionModification date"Modification date" is a predefined property that corresponds to the date of the last modification of a subject and is provided by Semantic MediaWiki.
    Panelling or Discharge PlanningThat link no longer goes anywhere, the heading is not on that page. Can the reference be deleted from here, or do we need to review? And, how will this affect the use of the Category:Awaiting/delayed transfer codes? Ttenbergen 14:51, 2018 September 6 (CDT)
    		28 November 2018 04:53:25
    Check pre acute consistentwhat exactly do we want to check for? Please also have a look at the stuff below that doesn't specifically have your name. This requested check ties into a bunch of things and if we want the check we need to be sure that instructions stay consistent and lose ends are tied up.
    There was a previous attempt to address some of this in Care levels in the community; this page and it need to be consistent, and consistently linked from the relevant field definitions. If we can get it short enough we might make a template to apply the instructions to each of the field pages.
    There was talk about comparing Postal Codes to known PCH Postal Codes. Since these might Include other buildings at the same site that are not PCHs, this check can at best be a soft check. Please add the list of these postal codes here.
    • from a data perspective, what do you mean by "admitted directly"? If I were to build a check, where would I find that? OR maybe I don't need to know, but then I need to have a definition of what combination of data would be an error.

    Integrity check


    • ... unless they are discharged somewhere else entirely, like another ward. So what do we really mean with this? That they can't come from one PCH and go to another or maybe "home" after all?
      • I realize this maybe hard to do. what I mean here is that if one is already a PCH resident, when leaving the hospital, the dispo location must be a PCH location too. or is a patient is already in CHF, the destination when leaving the hospital must either be a CHF or another PCH.


    • The listed postal codes are correlated to the items ‘PCH’ and ‘Chronic Health facility’ of the Pre-Acute Living Situation. Since the data collectors are collecting the postal code from the patient’s address, will it be possible to automatically fill up the Pre-Acute Living Situation as PCH or Chronic Health facility if the PCH postal codes are entered or ‘other ways’ to link the two fields and make them consistent. Info about PCH is now getting more attention/request. Tina, Will this be hard to do? Any suggestions?
      • I have changed my mind to add the PCH postal code to the Postal_Code_Master due to the possible effect on its size (when adding a new column containing text where most of the records will only be blanks). It is better to have it in separate table since this pertains to Winnipeg area only. I have added the exact address of these PCH facilities - link to table in email sent on Jan 12.18 at 1224 hrs from p:Julie Mojica
        • Is any change to CFE still required then? If not, please remove this discussion and heading. Ttenbergen 15:47, 2019 July 4 (CDT)

    How does Chronic Health Facility fit into this? Or Imprisonment/incarceration and other info in Prison / Jail / Correctional Institution?    		4 July 2019 21:12:55
    Query TISS Errors ETT consistent
    • A patient might arrive intubated, so there would be no intubation. Does this check really make sense? Ttenbergen 23:23, 2019 March 25 (CDT)
      • I have revised the conditions, pls check if they now make sense.--JMojica 16:38, 2019 July 9 (CDT)
    		18 July 2019 18:00:55
    Cleaning up a failed send 10 April 2019 15:04:37
    TISS28 Form Scanningdev_TISS
    • Put the queries in a drop down list or accessible through a button in TISS.mdb, similar to way queries are set up in CFE. Trish Ostryzniuk 11:21, 2019 February 7 (CST)
    • If a frozen version is kept available during TISS scanning anyways then there is no reason to not do these checks in CFE, is there? Or rather, collectors sending would not be the reason. Pagasa, let's talk about this. Maybe we can make this more convenient for you. Or write down the actual reason why it can't be done. Ttenbergen 00:34, 2017 November 12 (CST)
      • Discussed this with Pagasa. It would mean doing scanning during send time, and likely doing all fixes during pull time, so all checks could actually be done form CFE. Discussed also w Pagasaa that we would delete the error checks from TISS so there is no duplicates getting out of sync.
        • Do we want to make this change then, Pagasa? You would be the only one who would be affected, so mostly up to you. Maybe confirm with Trish.
    		15 July 2019 20:58:34
    Processing errors in patient data


    _dev_CFE 

    Automate the populating of notes so button just does it.
    • raise an input box for a summary, if gets content put data and content into Notes, else put nothing.
    		4 July 2019 21:38:21
    Comfort Care
  • There had been a reference that this could stop when ICD10 comes. Why was that? Is it because we will start collecting Palliative care? Because that is not really the same definition...

    • We will need to update a the reference to this in Palliative_care#This_code_vs_Comfort_Care once decided.

    		28 March 2019 15:16:59
    Link suspect mismatch to ours incomplete query
    • There is a query Link suspect mismatch to ours incomplete2 (with a 2 at the end) in CFE. What is the story, and which one do you actually use?
    		31 October 2018 23:36:26
    List of Factor affecting data quality
    • These points about improving APACHE were made a long time ago. Since then we added a listing for default values and ranges, and the BP Helper button, and the reference values and ranges on the Patient viewer tab APACHE. Would you say that these issues are addressed or is this still a problem?

    These comments were made a long time ago, before we used EPR, and before we split the admit time into Accept DtTm and Arrive DtTm. Are any of these still relevant? If not I would like to clean them out.
    We certainly have more guidelines now than we did in 2011... is this still a concern?    		10 March 2019 04:20:22
    Query s tmp Borrow sensible DtTm vs no borrow
    • This cross check does not seem to require a check box to send completed chart ** confirmed, check is disabled in VBA with comment "2019-01-24 disabled for now because too many errors". I think we were concerned at the time because of high workload and fresh ICD10/CCI and didn't want to analyze and fix then. We will need to review what this should be to get an acceptable number of errors only.
    		3 July 2019 22:07:38
    Transfer Delay
    • This says it's only for survivors. Is that actually right, to exclude deceased pt? They were still delayed while alive so still "wasted" bed time. Excluding them may be inconsistent with our definition of Transfer Ready as the first time they are ready.
    		4 July 2019 21:21:52
    Copy here only centralized data.vbs
    • What does it mean work as a set? Does this mean if one change (like the path in the "copy to here only centralized data.vbs" then push/pull script also needs to have changes? Pagasa does not seem to have any issue with the push or pull script.--Trish Ostryzniuk 11:44, 2019 July 15 (CDT)
      • Yes, when one of the three is changed, e.g. for a path, the others should need to be changed as well. Why would Pagasa be having issues with the scripts? If this is about the changes to the scanning folder, that is not part of push pull so would not expect any problems. Ttenbergen 12:47, 2019 July 18 (CDT)
    		18 July 2019 17:47:05
    Changing D IDs
    • Which program do you do this in? This may actually need to be different instructions for different scenarios.


    • what queries would get you to change a D_ID? We would want to cross-link them so they point to these instructions, and so these instructions can list them as cause.


    • what queries would get you to change a D_ID for medicine? We would want to cross-link them so they point to these instructions, and so these instructions can list them as cause.

    How about L TISS Form table, L TISS Item table and L Labs DSM table? Are there others I am not thinking about ? Ttenbergen 22:20, 2019 February 6 (CST)    		7 February 2019 05:35:20
    PL Chart 9 Digit 7 February 2019 14:34:25
    Bed Census Data Processing Instructions
    • is this the current process, or is Bed_census.mdb? I think the process is better off here than in the .mdb article.


    • probably incomplete... Ttenbergen 18:17, 2016 April 14 (CDT) emailed Trish/PAgasa Ttenbergen 16:46, 2018 October 30 (CDT)
    		9 November 2018 01:05:32
    Encounter processing
    • says inactive, but do you actually do this? Is there anything else to it? Do we have, and do you run any multi-encounter checks yet? I guess a lot of the PLs kind of are those...
    		7 February 2019 05:38:55
    Completeness of TISS records
    • we will track the TISS outstanding status in the L_PHI.notes field
    • that field will be made available in CFE underneath notes field
    • email button will be changed to store in L_PHI.notes
    • Pagasa will clear notes field when done
    • update definition for "vetted" to reflect it does not include TISS
    • move all TISS queries into CFE
    		4 June 2019 17:36:28
    Project ABO TEE
    • If there is no TEE done pre-CPB (cardiopulmonary bypass), then can you use a pre-op standard Echo-cardiogram for this?--LKolesar 13:19, 2015 September 16 (CDT)
      • Could you ask the cardiologists who wanted this data this question? Ttenbergen 22:28, 2019 March 9 (CST)
    		10 March 2019 04:28:49
    List of diagnoses affecting Overstay Project (pre-ICD10)
    • in reconciling these, a lot are based on Charlson Comorbidities in ICD10 codes, so whatever we use there should be consistent with here.
      • Allan was OK with these at list meet today Ttenbergen 14:58, 2019 February 25 (CST)
    		25 February 2019 20:58:13
    Boarding LocAny Medicine special cases we can think of?23 July 2019 19:12:05
    TISS28 backup and start.vbsDo you still use this? It is not linked, so as part of what process?7 February 2019 03:31:50
    Query NDC VAP no TISSFYI Maybe 19 June 2019 18:31:08
    Reconnect CFE and initial error checksre-name these so not PL any more
    Fix why it gives this error as part of fixing DSM process.
    Tina will fix Query check CCI must have entry so those are caught going forward.    		7 February 2019 16:00:02
    Query NDC CLI AcqDX but NoCLI DateinTMPV2ICD/CCI Please removePTorres 11:48, 2019 July 24 (CDT)24 July 2019 16:48:02
    Query NDC CLI No AcqDX but CLI DateinTMPV2ICD/CCI Please removePTorres 11:49, 2019 July 24 (CDT)24 July 2019 16:49:30
    QA Septic ShockIs "Every entry for project QA Septic must have either a date or a time." a request for a cross check? or does that check exist already?3 January 2019 05:41:09
    Critical Care Vital Signs MonitoringIt says that CCVSM is in Quarterly report. If CCVSM is no longer, is it still in quarterly?21 January 2019 18:46:58
    Fixing a D ID in TISS28.mdbPagasa will test the quicker way, and if satisfied, will clean out the two old methods.11 February 2019 22:30:49
    Pre-linking checksnot working right now due to PL_SamePHIN_Site_Diff_chart size limit
    This automatic list includes an PL missing L Tables content - where does it fit in into the order in which you run these above? It is likely a very first thing, right?    		20 March 2019 21:48:48
    Validation against Patient Registry DataThis page was started long ago to keep track of our attempt to get access to the registry. I think it would be good to re-convene on it so we have a central point where past efforts and current efforts can be tracked. That would also make it easier to take it to task or steering and have consistent info. Do you have a log of this somewhere? We can rename it if you want.3 January 2019 21:26:12
    Query TISS Errors NrTISSDays NE LOSTina to break out this standard check information to a different page to link to... and clean up duplication11 February 2019 22:15:54
    ICUotherServiceWhen a CICU pt is in MICU under MICU service we do not have an option in the drop down for this (this occasionally happens when they have no beds). We also do not have an option for an MICU pt in CICU under CICU service (although I do not know if this ever happens but I suppose it could happen).--LKolesar 14:02, 2019 May 3 (CDT)10 May 2019 00:56:50
    Linking in centralized data front end.mdbWhy are these not the same as below? What are we doing now? Do these need to be done in a specific order?30 January 2019 19:26:22
    Procedure when there are differences between L Log and L PHIWhy, what does that tell you? The only way I can imagine this would happen is if the record was deleted in centralized L_Log. In that case, if you are lucky and there is still a ccmdb_data with the completed/sent record, you can follow the Re-sending data process. If not, find it in a previous version of Centralized data.mdb, print or write down all data for the record, and manually re-enter it in a CCMDB.mdb and follow the Re-sending data process. Or what do you do? Ttenbergen 21:38, 2019 February 6 (CST)7 February 2019 03:44:39
    PL SamePHIN Site Diff chart_dev_CFE 1 this query has reached the 2GB limit, must see if I can lean it out or otherwise reduce the size4 July 2019 21:14:10
    Project Borrow arrivedid they ever get back to us? no response from HSC SICU --JMojica 10:14, 2019 May 6 (CDT)14 May 2019 15:26:20
    Data Processorleave these for now, Tina will go over these and take those that are not really data processing out of the category before we try to address the rest.26 March 2019 03:16:37
    LastName fieldplease confirm what we actually do now: 9 March 2019 22:11:46
    H1N1seems odd that we would have done a flu study only for 1 month in a summer...3 January 2019 05:14:23
    Adding a CCI or ICD10 entry in CFEwe need a better solution, I need to make that ID field populate automatically.10 April 2019 16:01:51
    Query TISS Errors missing dayswhich report/s are these actually included in?11 February 2019 22:14:57
    QA Infection VAPwill we still need to collect this in ICD10, since I think all the data now lives in the dx codes as well. I am holding off on implementing Query s tmp QAInf tmp no dx until resolved. same reply as in QA CLI. --JMojica 12:04, 2018 December 27 (CST)28 May 2019 19:32:55
    Questioning data back to collectorsz
    • Possible future scenario: The data processor puts the concern into the Notes field and sets the RecordStatus field to "questioned". Next time the collector sends, the record is returned to the laptop by a series of queries. The collector updates the record, sets it to "complete" and sends it in with the next round of sends, at which time it will be processed like any other record.

    This process is more automated and would need to be validated before we could implement. It would be the least work for all involved, though, I think.

    We keep discussing this, talked about it again today. Ttenbergen 17:44, 2016 December 1 (CST)    		10 March 2019 04:32:26

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