Ward admission log forms: Difference between revisions

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''This is a temporary page to get feedback on a development question. Once all is answered I'll summarize it into the change log or requested changes and delete this page.''
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|explanation= We no longer check the forms and instead rely on [[EPR Reports]] now.  
|successor=[[EPR Reports]]
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Now that most places are using laptops I have had some feedback regarding the patient list screen. It sounds like some of you would be able to do away with your log sheets if that screen had slightly different information than it does now.
'' see [[Data collection log form]] for the sheets used by most data collectors to track their current patients


* Would this screen now work to eliminate the log sheets? If not, what is required?
Ward '''Admission/Transfer/Discharge''' (ADT) '''paper log forms'''  "live" on individual units & wards and can be found in ward ADT log books.  These forms are never collected by the collectors or sent to main office.


* Let me know if the new listing works, e.g. I am totally open to order of components and delimiters (ie brackets, spaces, commas, dashes...)
Wherever multiple collectors share collection duties for a ward, they will write on these ward logs with various tags to help keep track of who collected on which patient in that ward using what [[serial number]] was used.


* we could save space also by changing the formats of admit and discharge columns. Are times required? How about hours only, or no year? Full info would still be available in patient record
==Stop using ward ADT logs date at some sites==
*2019-May-13 - medicine collector to use [[EPR Reports]] to access ADT via Web Report.  No need to rely on or help maintain the ward ADT books & forms.  Email sent to HSC med manager in regards to role of collector around ward ADT log books.[[User:TOstryzniuk|Trish Ostryzniuk]] 10:45, 2019 May 17 (CDT)
2020-07-24 - Lisa confirmed that we no longer check these at any site Ttenbergen 23:22, 2020 July 24 (CDT)


* We could make the record on the patient list into two lines if we need more info or larger fonts, but there would be a lot more scrolling. For example, is more space of the Notes field required?
==History==
The ward ADT log books and forms always existed on units.  The only role that the Database Program had with these forms was to collaborate with managers to standardize meet both unit and Data Collector needs when the Database Program started on the units.


== Related articles ==
{{Related Articles}}


==HSC==
}}


==STB==
[[Category:Forms]]
*We have been using pencil in our log sheets for a long long time because we are always needing to change times and we erase a lot on these sheets.  In critical care I think most data collectors send a copy of the log sheets with their tiss and greens via mail system so they are not usually faxed or scanned.  Does this apply to all data collectors or just those who scan or fax their log sheets?? --[[User:LKolesar|LKolesar]] 07:24, 2012 May 8 (CDT)
 
==VIC==
* We only use the room number space when we transfer a pt from VM to  VW  or VW to VW other than that we do not use and we can put this info into our notes section
** sent out email to let all collectors know to move room number info into Notes; waiting to hear back -- [[User:Ttenbergen|Ttenbergen]] 12:28, 2012 September 20 (CDT)
 
* Here at the Vic we dont have Medicine Patient log sheets on the wards they use their own admit discharge book  so it is worthwhile to have a Data collection Log sheet Plus Pagasa always request that we photocopy and send this to her periodically.
** I don't think sending in the log is still required. Pagasa/Trish, can you confirm? -- [[User:Ttenbergen|Ttenbergen]] 12:28, 2012 September 20 (CDT) {{discussion}}
 
==GRA==
 
==CON==
Is there any need for transfer ready date/time to be on the proposed Patient List; as, it is on the current Data Collection Log?
Please include DOB and PHIN for the reason cited by Fran. [[User:Mlaporte|Mlaporte]] 11:15, 2012 May 9 (CDT)
 
==OAK==
 
==Main Office - The data Ranch==
A very Good opportunity to revisit and look for ideas to reduce and/or eliminate the work associated with these paper patient logs. The patient log is a carry over from the beginnings when we did not have electronic collection tools.  We have not made it optional to date.    We had made some attempts when in past when we went to laptops to try to eliminate these paper patient logs and just use the laptop for direct entry to try in order to reduce the burden of workload associated with transcribing from ward logs onto these paper logs and then entering into laptop. 
 
*I will revisit with Pagasa and review the need to FAX these logs.  Pagasa has been using logs as one method to try and reduce the number of emails or calls to collectors.  Collectors had voiced their concern about her following up entry errors in the past so many are putting alot of effort to document details on them. 
 
 
 
[[Category: CCMDB.mdb]]

Latest revision as of 12:12, 30 July 2025

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see Data collection log form for the sheets used by most data collectors to track their current patients

Ward Admission/Transfer/Discharge (ADT) paper log forms "live" on individual units & wards and can be found in ward ADT log books. These forms are never collected by the collectors or sent to main office.

Wherever multiple collectors share collection duties for a ward, they will write on these ward logs with various tags to help keep track of who collected on which patient in that ward using what serial number was used.

Stop using ward ADT logs date at some sites

  • 2019-May-13 - medicine collector to use EPR Reports to access ADT via Web Report. No need to rely on or help maintain the ward ADT books & forms. Email sent to HSC med manager in regards to role of collector around ward ADT log books.Trish Ostryzniuk 10:45, 2019 May 17 (CDT)

2020-07-24 - Lisa confirmed that we no longer check these at any site Ttenbergen 23:22, 2020 July 24 (CDT)

History

The ward ADT log books and forms always existed on units. The only role that the Database Program had with these forms was to collaborate with managers to standardize meet both unit and Data Collector needs when the Database Program started on the units.

Related articles

Related articles:
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