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| ''This is a temporary page to get feedback on a development question. Once all is answered I'll summarize it into the change log or requested changes and delete this page.''
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| | |explanation= We no longer check the forms and instead rely on [[EPR Reports]] now. |
| | |successor=[[EPR Reports]] |
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| This article is '''not''' about the changes to the Pharmacy tab
| | '' see [[Data collection log form]] for the sheets used by most data collectors to track their current patients |
| Those are discussed at [[Pharmacy_collection#Pharmacy_Format_on_CCMDB.mdb]]. Thanks Ttenbergen 11:06, 2012 October 1 (CDT)
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| Now that most places are using laptops I have had some feedback regarding the patient list screen. It sounds like some of you would be able to do away with your log sheets if that screen had slightly different information than it does now.
| | Ward '''Admission/Transfer/Discharge''' (ADT) '''paper log forms''' "live" on individual units & wards and can be found in ward ADT log books. These forms are never collected by the collectors or sent to main office. |
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| * Would this screen now work to eliminate the log sheets? If not, what is required?
| | Wherever multiple collectors share collection duties for a ward, they will write on these ward logs with various tags to help keep track of who collected on which patient in that ward using what [[serial number]] was used. |
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| * Let me know if the new listing works, e.g. I am totally open to order of components and delimiters (ie brackets, spaces, commas, dashes...) | | ==Stop using ward ADT logs date at some sites== |
| | *2019-May-13 - medicine collector to use [[EPR Reports]] to access ADT via Web Report. No need to rely on or help maintain the ward ADT books & forms. Email sent to HSC med manager in regards to role of collector around ward ADT log books.[[User:TOstryzniuk|Trish Ostryzniuk]] 10:45, 2019 May 17 (CDT) |
| | 2020-07-24 - Lisa confirmed that we no longer check these at any site Ttenbergen 23:22, 2020 July 24 (CDT) |
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| * we could save space also by changing the formats of admit and discharge columns. Are times required? How about hours only, or no year? Full info would still be available in patient record
| | ==History== |
| | The ward ADT log books and forms always existed on units. The only role that the Database Program had with these forms was to collaborate with managers to standardize meet both unit and Data Collector needs when the Database Program started on the units. |
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| * We could make the record on the patient list into two lines if we need more info or larger fonts, but there would be a lot more scrolling. For example, is more space of the Notes field required?
| | == Related articles == |
| | {{Related Articles}} |
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| ==HSC==
| | [[Category:Forms]] |
| *At HSC on H4 & H4H I use the log collection for quick references,Pagasa also uses the page to check out times,I also get staff on the wards using it, their log books are a mess, We all share H4H with unique log numbers and if gone it would make it virtually impossible to remember our last log numbers--[[User:PStein|PStein]] 07:43, 2012 September 24 (CDT)
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| ** I agree with Pat about the H4H log numbers. I personally find I utilize it daily, the ward frequently asks questions, that are easily and quickly answered by having a log sheet. I think that it takes minimal time to record this information and the benefit of having this is very worthwhile.--[[User:FLindell|FLindell]] 07:55, 2012 September 24 (CDT)
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| ** Interesting point. So, wherever multiple collectors share a ward the log book is used to keep track of who collects which patients using what number. Documented that in [[PDA collection log form#Data Collector Use]]. Ttenbergen 10:05, 2012 September 24 (CDT)
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| ** I also agree with Pat.--[[User:CMarks|CMarks]] 12:36, 2012 September 24 (CDT)
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| *** I look at other collectors collection log forms all the time to make sure times and dates are correct.At present I can't look on the transfer tracker for admit times and dates to other sites.Since MICU sends people out daily to other collections sites, I really use those logs!If you get rid of them it will increase my workload.[[User:GHall|GHall]] 19:34, 2012 September 24 (CDT)
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| **** Tina.. I am having great difficulty reading the new formant on the lap top with the last/firstname/phin/dob/chart all together. Is it possible to separate the first and last name ? How does everyone else feel about this issue?--[[User:PStein|PStein]] 08:03, 2012 September 27 (CDT)
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| *****I agree with Pat as it all begins to blur after a few hours...I would LOVE the Last name in BOLD font if possible for less eye strain????--[[User:Llemoine|Llemoine]] 12:10, 2012 September 27 (CDT)
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| *****I agree with Pat. I found this format very hard to work with, when there is no definite separation between the names and all the other data.--[[User:FLindell|FLindell]] 08:00, 2012 September 28 (CDT)
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| ==STB==
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| *At StB we do not use the room #column and this could be removed. If you were to remove the paper logs, we would need to see the "admit from and discharge to" information. It seems that most people like to use the paper logs which I think could be optional. Pagasa needs to know that the computer data should trump the log sheets. For example, sometimes I may change my admit time on the computer but do not always remember or bother to change it on the paper log because this is not a permanent record. I personally would not mind trialling a period without the paper logs to see if it would present any difficulties once all the columns on the patient view were fixed to see the pertinent information. --[[User:LKolesar|LKolesar]] 09:08, 2012 September 25 (CDT)
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| **I am not sure how it was decided that we need the phin and chart numbers and DOB in the patient list view on our laptops?? I think this is an unnecessary use of the space. Was a vote taken on what we wanted in the patient list view? If so, I must have missed this. Now, I have to scroll every time I want to see if a patient was discharged and I really dislike the patient list view in it's present form. I would like to know what rationale was used for changing the view in the first place. Please comment!!
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| ==VIC==
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| * We only use the room number space when we transfer a pt from VM to VW or VW to VW other than that we do not use and we can put this info into our notes section
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| ** sent out email to let all collectors know to move room number info into Notes; waiting to hear back -- [[User:Ttenbergen|Ttenbergen]] 12:28, 2012 September 20 (CDT)
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| * Here at the Vic we dont have Medicine Patient log sheets on the wards they use their own admit discharge book so it is worthwhile to have a Data collection Log sheet Plus Pagasa always request that we photocopy and send this to her periodically.
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| ** I don't think sending in the log is still required. Pagasa/Trish, can you confirm? -- [[User:Ttenbergen|Ttenbergen]] 12:28, 2012 September 20 (CDT) {{discussion}}
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| * Since I have three wards on my lap top, I use the 'rec' column (on the patient list page) to sort my patient list by the ward they are on. Therefore I need the 'rec' space. I do not use the room space often except when a patient is moved to another ward. Then I can quickly track a chart I'm looking for. (Judy)
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| ** We are keeping the rec column-- [[User:Ttenbergen|Ttenbergen]] 10:41, 2012 September 21 (CDT)
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| ==GRA==
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| ==CON==
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| * I use the "Rec" to keep track of the location of the patients/their record. In the "R" space I enter the date I last reviewed (ie 09/20),or if the file is not started (New),.. or if Complete but need cxr and pathogens or more information (ie Cxp/ch). The patient list screen is my work sheet--I sort so all ward pts., all MR pts and all ICU are grouped together.
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| *I like the Data Collection Log as a quick reference. The ICU patient log book is not always filled in; and, I do not go back and enter the correct times of transfer or discharge nor the correct 'discharge to' location. Our log is the only complete and correct list of pt. admit/transfer/discharge information that is easily available at each site; should we need to clarify times, locations, etc.. The other option to get this information would entail pulling the charts, checking with Medical Records, the Main Office etc. I find it takes minimal time to enter and complete the Data Collection Log at this community site.11:53, 2012 September 24 (CDT)
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| **I agree with Laura"s comment re the DOB and the PHIN. I do like the chart number being visible and readily available for retrieving lab values on Keas at HSC.[[User:Mlaporte|Mlaporte]] 10:59, 2012 October 1 (CDT)
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| *I agree that the last and first names need to be separate and bolder; or just as they were prior to the change.[[User:Mlaporte|Mlaporte]] 11:02, 2012 October 1 (CDT)
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| ==OAK==
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| *At SOGH there is a log in the ICU and one I keep. I add the patients as they are admitted into the ICU by serial number and name only and complete the remainder of the info in my log as the charts are completed. I only use the ICU for the minimal data set and do not usually make further changes in it. I like my log as it is a quick visual as to what I am doing on a daily basis and ensures that no files are missed. I am not doing any corrections on it and therefore it really is no extra work. It helps me prioritize and keeps me organized--[[User:Lpruden2|Lpruden2]] ([[User talk:Lpruden2|talk]]) 13:27, 2012 September 20 (CDT)
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| ==Main Office - The data Ranch==
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| A very Good opportunity to revisit and look for ideas to reduce and/or eliminate the work associated with these paper patient logs. The patient log is a carry over from the beginnings when we did not have electronic collection tools. We have not made it optional to date. We had made some attempts when in past when we went to laptops to try to eliminate these paper patient logs and just use the laptop for direct entry to try in order to reduce the burden of workload associated with transcribing from ward logs onto these paper logs and then entering into laptop.
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| *I will revisit with Pagasa and review the need to FAX these logs. Pagasa has been using logs as one method to try and reduce the number of emails or calls to collectors. Collectors had voiced their concern about her following up entry errors in the past so many are putting alot of effort to document details on them.
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| ** as asked above, any news on this? -- [[User:Ttenbergen|Ttenbergen]] 12:29, 2012 September 20 (CDT) {{discussion}}
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| [[Category: CCMDB.mdb]] | |